Professional Documents
Culture Documents
M-E Plans
M-E Plans
and
Understanding data & information flow
1
MEASURE Evaluation website,
https://www.cpc.unc.edu/measure/training/mentor
M&E Plans - Function
Guides implementation of program M&E
Enhances coordination, standardization
States how program will measure achievements
Accountability
Documents stakeholder consensus
Transparency & responsibility
Helps achieve program results
Ensures good use of data
Preserves institutional memory
A living document, adjusted for program modification
M&E Plan Components
Introduction
Program Description
Goals and objectives
M&E Frameworks
Conceptual, Logic, Results
Indicators
Presented in a both a Matrix & Indicator
Reference Sheets
Data sources, collection & reporting systems
Plans for data use & dissemination
Information Use Mapping Tool as an option
M&E Plan Components
Capacity needs for Plan implementation
Funding, TA, staff, equipment (computers,
GPS)
Analysis of constraints & potential solutions
Plans for demonstrating program impact
Mechanism for Plan updates
M&E Plan Components - Introduction
Program Context
National, community-based
Nature of problem within the target population
Purpose of the Plan
Description of development process
Stakeholders involved
Consensus process
M&E Plan Components –
Program Description
Problem Statement
What is the nature of the HIV-related issue being
addressed?
Goal and Objectives
What is the ultimate outcome of the program (goal)
What are the shorter-term aims (objectives)
Program Description
Intervention(s), geographic scope, target population,
duration
M&E Plan Components – M&E
Frameworks
Conceptual: shows how program fits into causal
pathway to desired health outcome
Logic: shows program components that will
contribute to the long and short-term outcomes
Programmatic-specific frameworks
Results for USAID/PEPFAR
M&E Plan Components – Indicators
Selection based on
Logic models
Donor requirements
Presented in 2 ways
Indicator Matrix (pp. 40-45, VN National Plan)
Table presenting indicators including information on
data source, frequency, who is responsible, etc.
Indicator Reference Sheets (pp. 46-107)
Detailed sheet describing each indicator, how to
measure it, underlying assumptions & interpretation
considerations
M&E Plan Components – Data
Sources used for inputs to indicators
Existing/routine data
Planned studies
Special systems/studies for program
Collection tools for program
Patient records, supplies, clinic records for use of
services
Reporting systems
Upward and downward flow of data
M&E Plan Components – Data Use
Managers,
Program Feedback Reports Government,
Donors
Clinical Compiled
histories, data Analysts,
service evaluators
statistics
16
INFORMATION USE MAP
Information Use Mapping
Purpose
Describe existing flow of health information to identify
opportunities for improving its use
Description
Identifies gaps and opportunities for using
information
Identifies opportunities for additional feedback
mechanisms
Identifies points where analysis & data could support
programmatic decision making
Information Use Map: Swaziland National HIV/AIDS Program
May 2005
Data Collection Compilation Storage Analysis Reporting Use
Private Clinics
Client data
collected in
electronic
patient record
systems
collected in stored in
electronic electronic
patient record patient record
systems systems
Government Facilities
Staff
Client data compiles into
collected monthly
in registers summary
sheets
Regional
Regional
facilities’
monthly
summary sheets
compiled
SNAP/MOHSW
Data entered
NERCHA
Private Clinics
Client data
collected in
electronic Opportunities
patient record for Use
systems
collected in stored in
electronic electronic Opportunities
patient record patient record for Use
systems systems
Feedback Loops
Government Facilities
Staff
Client data compiles into
collected monthly Opportunities
in registers summary for Use
sheets
Regional
Regional
facilities’
monthly Opportunities
summary sheets for Use
compiled
SNAP/MOHSW
Data entered
NERCHA
21
M&E Plan Components
Capacity needs for plan implementation
Identify resources needed to implement plan
Funding, technical capacity, equipment etc.
Analysis of constraints
Be realistic; may be connected to above
Plans for demonstrating program impact
Evaluation probably not covered by monitoring indicators
Mechanism for Plan updates
Depending on length of program - annual, semi-annual
An M&E Plan should be
Practical
Accessible to intended users
Feasible, realistic, & diplomatic
Legal & ethical
Accurate
Reveal technically correct information
M&E Plan Development
Advocate for the need for M&E
Assess program information needs
Assess existing system capabilities to address these
needs
Achieve consensus and commitment among
stakeholders
Indicators & reporting structure
Prepare document for final approval
M&E plan should be written during the initial stages of program development
Workshop Group Project
Developing components of
an M&E Plan
Workshop Group Project:
Developing Components of an M&E Plan
Goal
Put workshop learning to practical use with real
life case studies
All case studies for projects provided by you
In total, 5-6 groups
Minimum of 3, max of 4 people
Sign up for top 2 choices after this session
Workshop Group Project:
Assignment
Total of 5-6 groups
Look to author for missing information, or create
plausible conditions
As part of workshop sessions, all groups
Logic model
Some indicator selection
Some tool utilization
Remaining work is your choice: Focus on some M&E
Plan components & use tools presented
Develop real components – detailed
Nature of program description may dictate some of what
needs to be done
Information Use Map Activity for
Group Work:
Complete the Information Use Map for your organization
as data flows now
Review the map and discuss among your group how the
flow of information could be improved:
How else could data be analyzed?
Are there opportunities for feedback mechanisms?
Is data being used by all stakeholders?
Note potential interventions based on your discussion.
Make a 2nd version of the map to illustrate an improved
flow of information
28
Small Group Activity: Report Back
1. One group member remain at the table to present the
map to visitors
2. Each table moves to the right to visit the table next to
them.
3. The table presenter spends 5 minutes explaining how
they improved information flow in their map and how
this would facilitate use of data.
4. Repeat steps 2-3
5. Everyone returns to original tables
6. Consider improving your map based on what you
learned from your neighbors.
MEASURE Evaluation is a MEASURE project funded by the
U.S. Agency for International Development and implemented by
the Carolina Population Center at the University of North Carolina
at Chapel Hill in partnership with Futures Group International,
ICF Macro, John Snow, Inc., Management Sciences for Health,
and Tulane University. Views expressed in this presentation do not
necessarily reflect the views of USAID or the U.S. Government.
MEASURE Evaluation is the USAID Global Health Bureau's
primary vehicle for supporting improvements in monitoring and
evaluation in population, health and nutrition worldwide.