Major Area of

Responsibility of DDOs

1. Administrative Officer
2. Finance and Accounts
Officer
3. Budget Officer
 Role as Administrative Officer
An Administrative Officer has to:
1. Determine office layout
2. Prepare job description
3. Distribute work load
4. Maintain Service Record of non
gazetted employees working in office.
5. Supervise office assistants
(Contd. on next slide)
 Role of Admn. Officer (Contd).
6. Maintain discipline
7. Watch attendance
8. Update office code
9. Maintain vehicle record
10. Maintain assets record
11. Maintain register of staff engaged as
contingent paid.
12. Maintain a register of sanctioned
establishment
(Contd. on next slide)
 Role of Admn. Officer (Cont.)
13.Key board containing keys of all
rooms.
14.Maintain a Case register
15.Preservation and destruction of
Record.
16.Maintain register of service books
and record of duplicate service books.
(Contd. on next slide)
 Role of Admn. Officer Cont.
17. Register of officers/ officials going to
retire during the current year and on
the beginning of the next year.

18.Master file/ circular files

19.List of telephone numbers and ceiling

of officers
 Role as Finance and Accounts
Officer
As a Finance and Accounts Officer he is
responsible to:
1. Receive money and remit to Bank
2. Withdraw cash from Bank for office use
3. Disbursement and control of cash
4. Maintenance of Cash Book
5. Maintain accounts of receipt and
expenditure
 Role as Finance and Accounts
Officer (Contd).
6. Sanction expenditure where
authorized
7. Communicate sanction accorded
by the higher authorities
8. Reconcile expenditure with audit
9. Control advances of employees
 Role as Finance and Accounts Officer
Contd.

10. Maintain GPF accounts of class IV

employees
11. Custody and accounts of stores.
12. Advise higher management in
financial and accounting matters
13. Apply preliminary audit check on
claims preferred to audit office
 Role as Budget Officer
Being Budget Officer, he have to:
1. Prepare Annual Budget
Requirements.
2. Prepare supplementary budgetary
Requirements
3. Administer the budget
(communicate and distribute)
 Role as Budget Officer (Cont.)

4. Control expenditure
5. Reconcile expenditure with audit office
6. Prepare expenditure statement.
7. Prepare excess and savings statement.
8. Prepare proposals for Re-appropriation
and Supplementary Budget requirements
when required.