Basics of Parliamentary

Procedure
Origins of Parli-Pro
 In the 16th century disputes between the King of
England and parliament developed
 This led to the development of parliamentary law
 First formal publication was written between 1562
and 1566 by Sir Thomas Smyth.
 Today we have Robert’s Rules of Order
Basic Rules
 One subject at a time
 Each side must be given the opportunity to
voice their opinion
 Rights of the minority
 Voting must include both a positive and a
negative
 Must have a quorum of members to conduct
business
Other Important Info
 Quorum- What is it?
 Minimum number of members that must be
present at a meeting for legal business to be
transacted
 1/2 of members in a club plus 1
 Majority- What makes a majority?
 1/2 of members present at any meeting plus 1
 Presiding Officer referred to as:
 Mr./Madam President
 Mr./Madam Chairperson
Fundamentals
1. Justice and courtesy to all.
2. Address only one issue at a time.
3. The majority rules.
4. Respect the rights of the minority.
5. Each proposition is entitled to full and free
debate.
6. The purpose is to facilitate action, not to
obstruct it.
Fundamentals
The underlying principles of parliamentary
procedure include the following:
1. The organization is paramount.
2. All members are equal.
3. An established minimum number of voting
members are present
at the meeting.
4. Only one member has the floor at any one time.
5. Discussion is not in order unless there is a
pending question.
Fundamentals
6. It is the issue under discussion, not the person;
personal remarks are not in order.
7. A question once decided may not be brought up
again at the same meeting.
8. A majority vote decides.
9. A 2/3 vote is necessary if a member’s
fundamental rights are being reduced or taken
away.
10. Silence is regarded as consent.
Use of the Gavel
 One Tap – To sit down and follows the
announcement of a vote
 Two Taps - Calls meeting to order
 Three taps – means to stand
 Series to taps – used to restore order
Methods of Voting
 Voice Vote - Yea or Ney
 Rising Vote
 Raise of Hands
 Standing to be counted
 Secret Ballot
 Roll Call
 Agendas
 Agendas are an established order of
business that should be followed at every
chapter meeting.
 The chapter secretary is responsible for
preparing an agenda for meetings.
 Order of Business
 Call to Order
 Opening Exercises (optional)
 Quorum Established (number necessary to
transact business legally)
 Minutes (motion to accept is not in order)
 Treasurer’s Report (motion to accept is not
in order)
 Reports of Officers
 Reports of Standing Committees
 Reports of Special Committees
 Special Orders (matters that have been
previously assigned priority)
 Unfinished Business (never old business)
 New Business
 Program (acceptable to “close” business
meeting here but not to adjourn)
 Announcements
 Adjournment
 Committees

 Two most frequently used committees are:

 1. Standing committees – committees found
in the Program of Activities
 2. Special Committees – those appointed by
the President or contained in a motion
presented by a member.
 Nominations
 Nominations may be made by:
 committee
 From the floor by a member

 Nominations may be closed by :

 A two-thirds vote-requires a second and not
debatable.
 General consent
 Five steps in making Nominations
 Member rises, receives
recognition from President
and says, “Mr. President, I
nominate….” No second
required
 President announces name
of member nominated and
asks for other nominations
 Secretary keeps list of
nominees
 When nominations are
complete, President
calls for a vote
 Results of election
announced.
 Elections

 Candidates are voted on in the order they

were nominated
 It is not enough to receive the most votes, an
individual must receive a majority of all votes
cast.
 If three candidates are running for an office and not one
receive a majority of the votes, the one that received the
least amount of votes would be dropped and a runoff would
exist between the remaining two.
 Role of the President or Chairman
 To Preside over the meeting.
 Avoids expressing opinion of pending question
 A President/chairman does not vote unless to:
 Break a tie (tie votes automatically fail unless the
President wants to break the tie by voting.
 Create a tie, making a motion fail
 Can vote during a secret ballot
Qualities of a Good Chair
 Have self confidence  Be able to think quickly
 Have knowledge of  Have a good memory
Parliamentary  Be skillful in leading
Procedure
people
 Always be democratic
 Have neat appearance
 Gave a well developed
voice
What if a President wishes to voice an opinion
during a meeting?

 He can announce,”Will the Vice-President

assume the duties of the chair?”
 When business is concluded that the
President wanted to conduct, the V-P at first
opportunity should say, “Will the President
please resume the duties of the chair.”
Qualities of Good members
 Knowledge of your  Know parli pro
organization  Attend meetings
 Display orderly conduct  Leave out personalities
 Participation in the to conduct business
 Be able to accept group
meetings
decisions
 Ability to think quickly
 Cooperate as a team
member
Handling Main Motions
 Member addresses the Chair (Mr/Madam
chairman/chairperson
 Member is recognized
 Member presents a motion“I move that…”
 Motion must be seconded by another member (**
Motion dies without a second)
 The chairman makes the motion pending by
restating the question
 Motion is debatable
 Chairman takes vote on the motion
 Chairman announces results of vote
Withdrawing a Motion
 A motion can be withdrawn if the member
who seconded the motion consents to the
withdrawal of the motion.
 The motion is cleared from the minutes as if it never
happened.
 A motion can not be withdrawn after voting
has started.
 General Consent
 The transaction of business is sometimes
expedited by the President requesting
approval by “general consent”.
 Only works if there are not objections
 Avoids formality of motions, voting on routine
business and questions of little importance.
Adjourn
 End of a meeting
 “I move to adjourn”
Recess
 Call an intermission
 “I move we recess until….”
Lay on the Table
 Suspend further consideration of an issue
 “I move we table the motion….”
Previous Question
 Motion used to bring the assembly to an
immediate vote on one or more pending
questions
 Requires a second
 Not Debatable or Amendable
 2/3 Vote
 Terminates
Discussion
Calling for Question
 This is a method that allows members to
know you are finished with discussion without
going through the formality of a motion.

 Procedure: You can simply say, “question”,

without being recognized and without
stopping discussion.

 It informs the group of your position.

Limit Debate
 Gives a time limit or topic limit of debate
 “I move the debate be limited to….”
Refer to Committee
 Used to send a pending motion to a small
group for further study
 Requires a second
 Amendable
 Debatable
 Majority Vote
Amendments

 5 Ways:
 By striking out
 By inserting
 By adding to
 By striking out and inserting
 By dividing motion into two or more
motions, so as to get a separate
vote on any part

The purpose of an amendment is to

change the intent or purpose of the
original motion
Amendments (continued)

Members may do the following with the

motion and amendment:
1) Accept both the amendment and original
motion
2) Reject the amendment and accept
original motion
3) Reject both amendment and original
motion
Postpone Indefinitely
 Kills the main motion
 “I move to postpone indefinitely”
Rise to a Point of Order
 Seeks to avoid the breaking of any parliamentary rule
and to insist on enforcement of rules
 Member does not have to be recognized.
 The President listens to member and decides if point
is sustained or not sustained.
 If decision is unacceptable, member can appeal from
the decision of the chair.
Parliamentary Inquiry
 Obtain advise on parliamentary procedure
 “I raise a parliamentary inquiry”
Point of Information
 Requests information from the maker of a
motion
 Must be in the form of a question
 “Point of information…”
Division of the House
 A member may call for a division of the house
when he/she disagrees with the vote as
announced by the President
 Does not require a second
 Must be called for immediately after the voice
vote
 A rising vote is then required.
Suspend the Rules
 Temporarily stop a specific rule
 “I move to suspend the rules so that….”
Motion to Reconsider
 Purpose: to secure another vote by allowing
further consideration of a question(item of
business)
 2nd required
 Debatable
 Majority vote
If You Want To... Then You Say:
Introduce business “I move that…”
Adjourn the meeting “I move that we adjourn.”
Recess the meeting “I move that we recess for/until …”
Complaint about noise, temperature, “Point of Privilege.”
etc.
Defer action/put off discussion “I move we table the motion.”
End debate “I move the previous question.”
Postpone consideration of something “I move we postpone the matter
until …”
Have something studied further “I move we refer to the committee
…”
Amend a motion “I move to amend the motion to …”
Object to procedure “Point of Order.”
If You Want To...
Request information
Request verification of voice vote
Take up a matter previously tabled
To reconsider (from prevailing side
only)
Consider something out of scheduled
order
Challenge the ruling of the chair
Rescind
Have something studied further
Amend a motion
Object to procedure
Then You Say:
“Point of Information.”
“I call for a division of the house.”
“I move we take from the table …”
“I move we reconsider …”
“I move we suspend the rules to …”
“I appeal the ruling of the chair.”
“I move we rescind.”
“I move we refer to the committee
…”
“I move to amend the motion to …”
“Point of Order.”
Presenting & Processing a Motion
 Formal Method:
 1. Member rises and addresses the chair.
 2. Chair recognizes member.
 3. Member makes a motion (introduces the
business).
 4. Another member seconds the motion.
 5. Chair repeats the motion.
 6. Chair calls for discussion.
 7. Chair takes vote on motion (putting the question).
 8. Chair announces result of vote.
Presenting & Processing a Motion
Informal Method:
 In routine and noncontroversial matters, the chair
may use a method known as “general consent.”
The chair may identify an issue or matter that needs
action and he/she could merely say, “Without
objection, we will (describe action to be taken).” If
there is no objection from the assembly to the
proposed action, the chair can declare the action to
be adopted. If there is so much as one objection,
however, general consent may not be used and the
manner must then be processed as a formal motion.
 Thank you so much!
Ian Bruce Sotto Ligaray
Vincent Mondares
Jericho Gagarani
Denn Rondina
Francheska “Joel” Garing
Karl Roland Lamela
Shaira Mae Mondejar
Jonas Olivar