NSTP 6102

PROJECT DEVELOPMENT
AND MANAGEMENT

OLC: NERMIL B. QUEZADA, MAEd.

 What is Project Management?
Is the process of Planning, Organizing, Leading &
Controlling a project such that defined desired
outcomes are safely met within specified timeframe
and budget. It is the process of ensuring
effective project delivery.
The Project Cycle
1. Identify
The identify stage includes a needs
assessment process to determine the
needs and problems in a community.
2. Design
The design phase includes the actual
planning and design of a project
3. Implement
The implement stage refers to the implementation
of the project, whether it is a single-year or multi-
year implementation period.

4. Evaluation
The evaluation of project results occurs at the end
of a project and involves determining whether the
project’s goal and objectives were achieved. The
evaluation stage then leads to the identification of
additional or persisting problems, allowing the
cycle to begin again
5. Monitoring
Project monitoring occurs throughout
all stages allowing for small
adjustments in the project’s planning,
design, and implementation in order
to ensure the project’s success
 PROJECT
DEVELOPMENT
STEPS

1. Identify the Long Range Goals

Begin by describing the conditions that would exist in a

“perfect community;” that set of statements is the
community’s long range goals in such areas as
“employment”, “education”, cultural preservation”,
“housing” and “family income”
 PROJECT
DEVELOPMENT
STEPS
2A. Conduct a Community Assessment to
Identify the Problem
A successful project is one that was designed based on a good
understanding of the community conditions.
aspects of the community
• geographic location
• Demographics
• ecosystem,
• and history
Community Assessment

Can be conducted to identify the problem(s) and determine

which adverse current community condition a project will
address. A community assessment can also be used to gather
information once a specific problem has been identified, in
order to design a project that will effectively address the
problem.
2B. Assess Available Resources

Assessing your available resources will help

determine the best strategy for implementing
your project and should be part of your
community assessment process.
3 Refine Assessment of Assets

Use the list of assets/resources that you identified in

the community assessment to build an inventory of
internal (from within the community) and external
(from outside the community) resources that could be
available for a project that would address the
problem(s) identified in the assessment
4. Determine the Project Goal

The project goal is a basic description of the

purpose of the project, in other words, a reduction
or resolution of the problem or problems you
identified.
5. Select a Project Approach/Strategy

Based on the information gathered in the previous

steps, develop a list of possible strategies for addressing
your problem and achieving your goal and then select a
strategy that represents the best method for
implementing your project.
6. Develop Project Objectives and Activities

Once you have determined how you are going to

implement your project, you can begin developing your
objectives.
S.M.A.R.T. objectives have the following characteristics:

Specific — Start with an action verb (strengthen, train, develop, teach, implement) and
specify the outcome; state what you will do to achieve your goal and meet your
identified need.

Measurable — The objective must include measurable outcomes and describe

measurable changes in community conditions (including social, cultural, environmental,
economic, and governance conditions).

Achievable — The objective must be realistic and attainable, something you can expect
to achieve given your available resources and project strategy.
Relevant and Results-oriented— Your objective should
address your project goal and therefore the long-term goals
of your organization.

Time-bound — The objective should reflect a time period in

which it will be accomplished.
7. Identify Potential Challenges and Develop a
Contingency Plan

Every project has the potential to run into challenges

that can impede progress and prevent or delay
successful completion.
Challenges

Staff turnover
Late start
Scope too ambitious
Geographic isolation / travel
Lack of expertise
Underestimated project cost
Underestimated personnel needs
Partnership fell through
Lack of community support (during implementation) Hiring delays
8. Develop a Project Evaluation Plan
A project evaluation measures the effectiveness and
efficiency of a project, and determines the level of
achievement of the project objectives. Findings from an
evaluation will also help a tribe or organization plan for
the future, as it can identify additional or persistent
problems that need to be solved. This is why the project
cycle is a continuous process.
9. Develop an Objective Work Plan

An Objective Work Plan (OWP) is to describing how

(through what activities), when (within what time frames)
and by whom (assignment of responsibility) the project
will be implemented—as well as the expected outcomes
or benefits.
10. Develop a Sustainability Strategy

A sustainable project is one that can and will continue

without additional Federal funds, and will therefore
contribute to long-term success and impacts within your
tribe or organization.
 11. Develop a Project Cost Estimate

The project budget is a program and fiscal document. The

budget reflects the costs necessary to perform the activities
of the project. The budget is the dollar expression of the
project being proposed and must be reasonable and tied to
the project objectives and work plan.
PROPOSAL OUTLINE:

1. PROJECT TITLE
2. PROPONENTS
3. OBJECTIVES
4. BACKGROUND OF THE PROJECT
5. LOCATION OF THE PROJECT
6. BENEFITS OF THE PROJECT
7. MATERIALS NEEDED
8. METHODOLOGY OF THE PROJECT
9. BUDGETARY OF THE PROJECT
10. PROJECT IMPLEMENTATION
11. APPENDICES
Thank you and Have
blessed day!
 NSTP 6102

Community Project

FPPT.com
 General Ideas

• Donate or raise money for your local Red Cross

• Organize a community blood drive
• For your next birthday, ask for charitable
donations instead of gifts
• Hold a bake sale for your favorite charity
• Read books or letters to a person who is visually
impaired
• Organize a wheelchair basketball team
• Participate in a charity race
• Volunteer to help at a charity auction
• Participate in National Youth Service Day in April
• Contact a tree farm about donating Christmas
trees to nursing homes, hospitals, or to families
who can't afford to buy their own
• Collect unused makeup and perfume to donate to
a center for abused women
• Help register people to vote

• Help deliver meals and gifts to patients at a local

hospital
Helping Children and
Schools
 Helping Children and
Schools
• Tutor children during or after school
• Donate stuffed animals to children in hospitals
• Organize games and activities for children in hospitals or who are visiting
hospitalized relatives
• Knit or crochet baby blankets to be donated to hospitals or homeless shelters
• Collect baby clothes and supplies to donate to new parents
• Organize a Special Olympics event for children and teenagers

• Collect used sports equipment to donate to families and after-school programs

• Volunteer at a summer camp for children who have lost a parent
• Sponsor a child living in a foreign country, either on your own or
as part of a group
• Coach a youth sports team
• Put on performances for children in hospitals
• Give free music lessons to schoolchildren
• Become a volunteer teen crisis counselor
• Organize a summer reading program to encourage kids to read
• Create a new game for children to play
• Organize events to help new students make friends

• Organize a reading hour for children at a local school or library

• Donate used children's books to a school library
• Work with the local health department to set up an immunization day
or clinic to immunize children against childhood diseases
• Volunteer to help with Vacation Bible School or other religious camps
Helping Senior Citizens
 Helping Senior Citizens

• Read to residents at a nursing home

• Deliver groceries and meals to elderly neighbors
• Teach computer skills to the elderly
• Drive seniors to doctor appointment

• Host a holiday meal for senior citizens

• Make birthday cards for the elderly
• Donate and decorate a Christmas tree
• Organize a family day for residents of a retirement home and
relatives to play games together
• Ask residents of a retirement home to tell you about their lives
• Pick up medicine for an elderly neighbor
• Perform a concert or play at a senior center
• Help elderly neighbors clean their homes and organize their
belongings
Helping Animals and
the Environment
 Helping Animals and
the Environment

• Take care of cats and dogs at an animal shelter

• Clean up a local park
• Plant a tree for Arbor Day
• Start a butterfly garden in your community
• Sponsor a recycling contest
• Grow flowers in your backyard then give bouquets to hospital
patients or people who are housebound
• Help create a new walking trail at a nature center or park
• Update the signs along a nature trail
• Adopt an acre of rainforest
• Help train service dogs
• Participate in the cleanup of a local river, pond, or lake
• Foster animals that shelters don't have space for
• Care for a neighbor's pet while they are away
• Sponsor an animal at your local zoo
• Train your pet to be a therapy animal and bring it to hospitals or nursing
home

• Campaign for more bike lanes in your town

• Volunteer at a nature camp and teach kids about the environment

• Plant native flowers or plants along highways

Helping the Hungry and/or Homeless
 Helping the Hungry and/or Homeless

• Build a house with Habitat for Humanity

• Donate your old clothes
• Volunteer at a soup kitchen
• Donate old eyeglasses to an organization that collects that and
distributes them to people in need
• Donate non-perishable food to a food bank
• Donate blankets to a homeless shelter
• Host a Thanksgiving dinner for people who may not be able to afford
their own
• Offer to babysit or nanny for a family in need
• Prepare a home-cooked meal for the residents of a nearby homeless
shelter
• Collect grocery coupons to give to a local food bank
• Help repair or paint a local homeless shelter
• Donate art supplies to kids in a homeless shelter
• Help organize and sort donations at a homeless shelter
• Babysit children while their parents look for jobs
• Become a Big Buddy for children at a homeless shelter
• Take homeless children on outings
• Bake a batch of cookies or loaf of bread and deliver it to a soup
kitchen
• Build flower boxes for Habitat for Humanity houses
• Organize a winter clothes drive to collect coats, hats, scarves, and
gloves to be donated
• Make first aid kits for homeless shelters
 Reducing Crime and Promoting Safety

• Volunteer at a police station or firehouse

• Become a certified lifeguard and volunteer at a local
pool or beach
• Paint over graffiti in your neighborhood
• Organize a self-defense workshop
• Organize a drug-free campaign
• Sponsor a drug-free post-prom event
• Start or join a neighborhood watch program
• Create and distribute a list of hotlines for people who might
need help
• Teach a home-alone safety class for children
• Create a TV or radio public service announcement against
drug and alcohol use
• Become CPR certified
• Volunteer as a crossing guard for an elementary school
 Promoting Community Enhancement

• Paint park benches

• Donate used books to your local library
• Become a tour guide at your local museum
• Repaint community fences
• Plant flowers in bare public areas
• Organize a campaign to raise money to buy and install
new playground equipment for a park
• Participate in or help organize a community parade
• Clean up vacant lot
• Produce a neighborhood newspaper
• Campaign for more lighting along poorly lit streets
• Create a newcomers group in your neighborhood to
help welcome new families
• Petition your town leaders to build more drinking
fountains and public restrooms
• Volunteer to clean up trash at a community event
• Adopt a local highway or road and clean up trash along it
• Help fix or raise funds to repair a run-down playground
• Clean up after a natural disaster
Thank you and Have
blessed day!