T I O NS

I TA
IN V
 Invitations

Formal Informal

Printed Not-printed

Reply

Informal
Formal

Letter Format Third Person

Format
Characteristics of Formal Printed Invitations:
1. Meant for a lot of invitees:

• These are written in the third person In a formal printed

• In case a VIP is invited as the chief guest, the name invitation each of the
of the VIP must appear prominently. following is written in a
• Name of the invitee is not to be included. The single line:
addressee’s address is to be written only on the • The name(s) of
envelope. person(s) extending
• Simple present tense is to be used. the invitation
• The date of writing is not to be given. • The formal
• There is no signature of the host. expression.
• The abbreviation RSVP (French: repondez silvuos • The occasion( Reason
plait) i.e. ‘Please reply’ is written below on the left for invitation)
side with name(s), address and phone number of the • Date, time etc.
host(s).
• Put the invitation into a box.
• Do not exceed 50 words.
 of Formal
le
Examp nvitation
I
Printed
 FORMAL INVITATION- LETTER
FORMAT

• Meant for an individual

• Include the name of the invitee.
• These are to be written on run-on lines.
The sentence is not broken into different
words/phrases.
• Other details are similar to the mass-scale
invitations.
 Q.You are Sachin Bansal, the Head Boy of Springdales Public School, Gurgaon. Your school is holding
an inter-school T-20 cricket championship from 2 Oct. to 8 Oct., 20XX. Write a formal invitation to Sh.
B.S. Bedi, the legendary cricketer, to inaugurate the championship on 2 Oct. 20XX at 10 a.m. at your
school grounds.

a m p l e of Answer:
Ex ted
t - p r in Springdales Public School
No Gurgaon
ion
invitat
25 Sept. 20XX

Sh. B.S. Bedi

2/27 Jorbagh
New Delhi

(Sub.: Inauguration of Cricket Championship)

Sir,

Our school is organizing an inter-school T-20 cricket championship from 2 Oct. to 8 Oct. 20XX. All the
schools of the area are likely to participate. Your presence in our midst will act as a catalyst and
inspire us. You are requested to inaugurate the championship on 2 Oct. 20XX at 10 a.m. in our school
grounds.
Kindly confirm your availability by 30 Sept.

Yours sincerely,
Sachin Bansal
(SACHIN BANSAL)
 Questions for practice

Q1. Your sister Nivedita is going to marry Akhilesh (S/o Mr & Mrs
SM. Joshi, Nainital) Your father Mr K.S. Bhardwaj has planned to
hold the wedding at Hotel Kunal, New Delhi on 25 May 20XX at 8
p.m. Write a formal invitation on behalf of Mr & Mrs K.S.
Bhardwaj inviting guests to the auspicious occasion. Give other
details. Do not exceed 50 words.

Q2. Draft an invitation on behalf of Mr & Mrs Raj Karan of 38,

Kamal Kunj, Varanasi, which they may use to invite their friends
and relatives on the 5th birth anniversary of their son Nikhil at their
residence on 28 December 20XX.
Informal Invitations:

• Written in a letter form, in an informal format. Such letters are

very persuasive in nature.
• These letters are usually written to relatives and acquaintances
• Written in the first person.
• Salutation is ‘dear + name’.
• Complimentary close ‘Yours sincerely’.
• Date of writing the invitation is given.
• Various tenses used to suit the sense
• Sender’s address appears on the left-hand side.
• Receiver’s address and subject not required.
• Word limit is 50
 Example of Informal Invitation
Q. Write a letter to your friend inviting him on the house-warming-
ceremony of your newly constructed house.
Answer:

27, Urban Estate

Sector 15
Karnal

25 July, 2021

Dear Vineet,

I invite you at the house-warming-ceremony of our newly

constructed house in Urban Estate. The religious ceremony is at 10
a.m. on 2 August, 2021. It will be followed by lunch from1.00 p.m.
Kindly do join us on this auspicious day. I’ll introduce you to my
parents and close relatives.

Yours sincerely
Arun Gulati
Formal Reply
A formal reply is usually very short. It is brief and to the point.
The quality of a good reply is that it must always be pleasant.
Even while declining the invitation or expressing inability to
attend one must be polite and courteous. Formal replies demand
a formal tone and treatment. There is no room for unnecessary
details or superfluous matter in them.

Main characteristics of Formal Replies:

• Acknowledge the invitation.
• Express thanks in third person.
• Mention acceptance/regret.
• Specify the reason for refusal.
• Be brief and specific.
• Be formal in tone and treatment.
• Do not exceed the word limit (usually 50 words).
FORMAL REPLY - ACCEPTANCE
Draft a formal reply accepting an invitation to be present on the
occasion of the wedding of Ankush S/o Mr & Mrs Shankar of
24, Green Park Road, Kanpur. You are Vikram Gaur of Raja Ki
Mandi, Agra.

Mrs. and Mr. Vikram Gaur thank Mr And Mrs Shankar for
inviting them on the occasion of the wedding of their son
Ankush at 24, Green Park Road, Kanpur on 15 May, 20XX and
assure them that they will be present on the occasion to wish the
newly weds a very happy married life. Mr and Mrs Gaur will
reach Kanpur by the Agra Mail which leaves Agra at 8.00 a.m.
Vikram Gaur
5 May, 20XX
 FORMAL REPLY- REGRET

Write a formal reply expressing your inability to attend the

birthday celebrations of your friend Suresh Pradhan's son at
1235, Vivekananda Marg, Belur. You are Somesh Basu.

Mrs. and Mr. Somesh Basu wish to thank Mrs. & Mr. Suresh
Pradhan for extending an invitation to the birthday celebrations
of their son Akshay at their residence 1235, Vivekananda Marg,
Belur on 20 March, 20XX and wish the young boy many happy
returns of the day but regret their inability to be present
personally on account of some previous engagements.
Somesh Basu
16 March, 20XX
 You are Akshya / Aakriti. You have been invited to participate in a seminar on ‘Fundamental Rights of
Children’, organised by the Lions Club of your distinct. Respond to the invitation by writing a letter of

e t t er acceptance to the Secretary of the club.

ly - L ce) Answer:
R e p t a n
al Acce p
r m 25, Aram Bagh Road
F o ma t ( Meerut
Fo r
5 May, 20XX

The Secretary
Lions Club, Meerut

(Sub: Acceptance of Invitation)

Sir
Thank you for your invitation for a seminar on ‘Fundamental Rights of Children’, and your concern
for the under-privileged children. I would like to utilize this opportunity to share my experiences with
other like-minded enthusiasts and experts.
1 hereby confirm my participation in the seminar.

Yours sincerely
Akshya
(AKSHYA)
 25, Aram Bagh Road
Meerut

r 5 May, 20XX
e tte ret)
al L Reg
rm (
Fo mat- The Secretary
r
Fo Lions Club, Meerut

Sub: Inability to accept the invitation

Sir,

Thank you very much for inviting me to participate in a seminar on ‘Fundamental

Rights of Children’. I feel honoured and obliged. However, I shall not be able to
accept your invitation due to some previous commitments which keep me confined to
my place on that day.
Thanking you once again for your kind invitation.

Yours sincerely
Akshay
( AKSHAY)
 INFORMAL
REPLY

An informal reply or private letter may, however, express

personal feelings or desires in an intimate style and informal
tone.

• Acknowledge the invitation in first person.

• Use second person for the sender of invitation.
• Mention acceptance/regret.
• Specify the reason in case of refusal.
• Use warm and simple language.
• Do not exceed the word limit (usually 50 words).
 You have received an invitation from your aunt at Manali to spend
some days during your summer vacation with her. Respond to this
invitation. You are Madhav /Manisha, of 27, Patel Nagar, New Delhi.
Answer:
Informal Reply -
Acceptance 27 Patel Nagar
New Delhi

25 April, 20XX

Dear Aunt,

Thank you very much for inviting me to spend some part of my

summer vacation with you at Manali. I hope to reach Manali by the
15th May and stay there for a week.
With regards.

Yours affectionately
Madhav
 You are Abhinav/Aakriti. You have received a letter from your close
friend, inviting you to attend the marriage of his sister. But, unfortunately,
you cannot attend it due to your previous commitments. Write him a letter
Informal Reply- regretting your inability to attend the marriage ceremony.
Regret Answer:

247/C Mayank Apartments

New Delhi-110059

25 March, 20XX

Dear Rohit,

I feel honoured for being invited to attend the marriage of your elder
sister, Kunika. Please accept my thanks and congratulations.
Unfortunately, due to some unavoidable previous commitments, I shall not
be able to attend the ceremony. Kindly do not take it otherwise.

Please do accept a small wedding gift that I am sending for Kunika

through courier on this auspicious occasion.

Yours sincerely
Abhinav