Session 4.2 Reviewing PPST-based RPMS Tools and Associated Tools (Part 2)

Bureau of Human Resource
and Organizational
Development
Reviewing PPST-based RPMS

Tools and Associated Tools
(Part 2)
and Organizational
Development
Self-Assessment Tool
(SAT)
and Organizational
Development
Self-Assessment Tools-RPMS
(SAT-RPMS)
• comprise self-assessment questionnaires
within the RPMS designed for teachers
and master teachers
• can be used as a starting point for informal
purposes of self-reflection to clarify
performance expectations and determine
which competencies to focus on
• guide discussions about goal-setting and
professional development needs
and Organizational
Development
SAT-RPMS
There are two SAT-
RPMS tools:
1) SAT-RPMS for
Teacher I-III
(Proficient Teachers)
and
2) SAT-RPMS for
Master Teacher I-IV
(Highly Proficient
Teachers)
and Organizational
Development
Parts of the SAT-RPMS

Objectives and Behavioral
Demographic Profile Competencies
Cover Page
and Organizational
Development
Self-Assessment Tools
in the RPMS Cycle
and Organizational
Development
Self-Assessment
Tools in the
RPMS Cycle
and Organizational
Development
Self-Assessment
Tools in the
RPMS Cycle
and Organizational
Development
Self-Assessment
Tools in the
RPMS Cycle
and Organizational
Development
Self-Assessment
Tools in the
RPMS Cycle
and Organizational
Development
Electronic Self-Assessment Tool (e-SAT)
The e-SAT is
an electronic
version of the
SAT for RPMS.
The tool supports schools in analyzing school-wide SAT

data of teachers to help plan for teachers’ professional
development.
and Organizational
Development
ICT Personnel Teachers School Heads
Opening and Generating

setting up the Answering
summary results
e-SAT e-SAT
of e-SAT data
Exporting Analyzing
e-SAT data summary results
of e-SAT data
Collecting
e-SAT data
Importing e-SAT
The Roles and Responsibilities
data
of Key Personnel for
Generating e-SAT of SY 2019-2020
summary results
of e-SAT data
and Organizational
Development
The Roles and Responsibilities of Key Personnel for
e-SAT of SY 2020-2021
ICT Personnel/
Teachers Department Heads School Heads SGOD-HRDS
Generating Generating
Opening Collecting summary
summary results
of e-SAT e-SAT data results of e-SAT
of e-SAT data data
Generating Analyzing Analyzing

Answering summary
e-SAT
summary results summary results
results of e-
of e-SAT data of e-SAT data SAT data
Submitting the
school summary
results to SDO
The e-SAT Guide is a supplemental material to the RPMS Manual
that will guide ICT personnel, teachers, department heads, school
heads, and division HR personnel in the administration of e-SAT.
and Organizational
Development
and Organizational
Development
How do teachers take the e-SAT?
How do school heads and school ICT

personnel collect and generate the
summary results of e-SAT data?
and Organizational
Development
Parts of the e-SAT
1. Introduction
2. Demographic
Profile
3. Objectives
4. Core Behavioral
Competencies
and Organizational
Development
Parts of the e-SAT
1. Introduction
2. Demographic
Profile
3. Objectives
4. Core Behavioral
Competencies
and Organizational
Development
Parts of the e-SAT
1. Introduction
2. Demographic
Profile
3. Objectives
4. Core Behavioral
Competencies
and Organizational
Development
Parts of the e-SAT
1. Introduction
2. Demographic
Profile
3. Objectives
4. Core Behavioral
Competencies
and Organizational
Development
Parts of the e-SAT
1. Introduction
2. Demographic
Profile
3. Objectives
4. Core Behavioral
Competencies
and Organizational
Development
Note that School Heads have

access to the school-wide SAT
data. The individual SAT data of a
teacher can only be accessed
by the concerned teacher.
The printout shall not be filed by

the ICT Coordinator/
Department Head nor
submitted to the Principal.
and Organizational
Development
Parts of the e-SAT Consolidation Form

1. Start Here page
2. Demographic (Part I) Summary
3. Summary of Objectives (Part II) for Proficient Teachers
4. Summary of Objectives (Part II) for Highly Proficient
Teachers
5. Summary of Core Behavioral Competencies (Part III)
and Organizational
Development
1. Start Here page

2. Demographic (Part I)
Summary
3. Summary of Objectives
(Part II) for Proficient
Teachers
(Part II) for Highly
Proficient Teachers
5. Summary of Core
Behavioral
Competencies (Part III)
and Organizational
Development
1. Start Here page

Summary
Teachers
Proficient Teachers
5. Summary of Core
Behavioral
and Organizational
Development
1. Start Here page

Summary
3. Summary of
Objectives (Part II) for
Proficient Teachers
4. Summary of
Objectives (Part II) for
Highly Proficient
Teachers
5. Summary of Core
Behavioral
and Organizational
Development
1. Start Here page

Summary
Teachers
Proficient Teachers
5. Summary of Core
Behavioral
Competencies (Part
III)
and Organizational
Development
How do school heads and division HR

personnel analyze the summary results
of e-SAT data?
and Organizational
Development
Why do you need the summary results

of teachers’ data?
This can help you prepare the

The summary results of teachers’ school and division development
data can provide you an overall plans and other various
picture of your teachers’ development interventions in
strengths and needs. preparation for the next school year.
and Organizational
Development
Suppose you have the following data from e-SAT 2020-2021:
Level of Capability Priority for Development
Objectives
Moderat Very Modera Very
Low High Low High
e High te High
Applied
knowledge of
content within
18 30 22 20 15 25 25 25
and across
curriculum
teaching areas
Participated in
professional
networks to
share 0 0 0 90 85 2 2 1
knowledge and
to enhance
practice
How do you analyze and interpret these results?

and Organizational
Development
Suppose you have the following data from e-SAT 2020-2021:
Frequency of Responses
Core Behavioral Competencies
(N=90)
Achieves results with optimal use of time
28
and resources most of the time.
Makes personal sacrifices to meet the
80
organization’s needs.
Willingly does his/her share of
20
responsibility.
Uses ingenious methods to accomplish
responsibilities. Demonstrates
49
resourcefulness and the ability to
succeed with minimal resources.

and Organizational
Development
Why should you take the e-SAT?
The e-SAT is a self-assessment

tool that helps teachers reflect
on the different objectives related
to their professional work.
The results of the self-

assessment will guide teachers
on which RPMS objectives they
must improve and the areas
where they need coaching and
mentoring.
and Organizational
Development
Questions?
and Organizational
Development
Reminders
• The e-SAT for SY 2020-2021 works best in MS
Office 2010 or newer. This shall be used during
Phase I of RPMS 2020-2021.
• Each teacher shall have one e-SAT Collection
file.
• Don’t type in fields with dropdown button.
and Organizational
Development
HANDS-ON ACTIVITY
and Organizational
Development
Individual Performance
Commitment and Review Form
(IPCRF)
Data Gathering Forms
and Organizational
Development
Rationale for the RPMS Data Collection System

• To better support the continuous professional development
of teachers based on the PPST, DepEd-BHROD seeks to
establish baseline data on teachers’ proficiency level on
the first 12 PPST indicators (and on the succeeding
indicators).
• All public schools need to submit data consolidated from

teachers’ Individual Performance Commitment Review
Forms (IPCRF) for each rating period.
• There’s a need to establish a system that will enable

collection and submission of RPMS data across
governance levels
and Organizational
Development
Prior to Phase 1, the Ratee During Phase 1, the Rater and Ratee
accomplishes the e-SAT and meet and discuss and agree on the
prepares his or her Development KRA, objectives and indicators.
Plan based on the e-SAT results. Rater and Ratee discuss Once defined, the Rater and Ratee
He or she accomplishes the Part and sign the IPCRF
during Phase 1. commit and reach an agreement by
IV of the IPCRF. signing the IPCRF.
Rater keeps the Rater accomplishes Rater finalizes Part Ratee accomplishes Part 2 Ratee submits the
IPCRF for encoding sheet and 1 and gives the file in the Encoding tab and the file (soft) copy of
Development Plan in the
encoding COT encodes COT and copy to Ratee for Part 4 tab. He or she prints
the IPCRF to the
and QET ratings QET ratings during the accomplishment all the parts of the IPCRF. Rater.
during Phase 3. Phase 3. of Parts 2 and 4.
School Head
Flowchart of IPCRF consolidates the IPCRF
file copy of the teachers
Accomplishment, using the IPCRF Data
Rater and Ratee
Submission and Consolidation Form.
discuss and sign
Ratee submits the the printout of
Consolidation printout of the IPCRF the IPCRF during
in the School Level Parts 1-4 to the Personnel
Division for safekeeping.
Phase 3-4.
and Organizational
Development
Roles and Responsibilities at Each Governance Level

Governance
Focal Office/Person Task
Level
Rater Encoding of Part I
Ratee Encoding of Part II of the Encoding Sheet

Schools and Part IV of the IPCRF; Submission of
file (soft) and printed copies of IPCRF
School Head Consolidation of IPCRF rating of teachers
Schools Human Resource Development Section
Consolidation of IPCRF Data
Division Office (SDO-HRDS), School Governance and
Consolidation Forms submitted by schools
(SDO) Operations Division (SGOD) Chief
Regional Regional Human Resource Development Consolidation of IPCRF Data
Office (RO) Division (RO-HRDD), HRDD Chief Consolidation Forms submitted by SDOs
Consolidation of IPCRF Data

Bureau of Human Resource and Consolidation Forms submitted by ROs
Central Office Organizational Development-Human
(CO) Resource Development Division (BHROD- Submission of IPCRF Data Consolidation
HRDD) Forms to NEAP for professional
development planning
and Organizational
Development
What are the IPCRF Data Gathering Forms?

Form Type Purpose Person
Responsible
IPCRF Data Record the individual Raters, Teacher-

Collection Form IPCRF rating of ratees
teachers
IPCRF Data Consolidate the School Head, SDO

Consolidation IPCRF data HRDS, RO HRDD
Form
and Organizational
Development
The IPCRF Data Collection Form

• The IPCRF Data Collection Form has an Encoding Form
where all encoding tasks are done, and Parts I-IV of the
IPCRF
• This form is used to collect all IPCRF Ratings (COT and
QET).
and Organizational
Development
Parts of the IPCRF Data Collection Form

1. Encoding Form
2. Part I
3. Part II
4. Part III
5. Part IV
and Organizational
Development

1. Encoding Form
2. Part I
3. Part II
4. Part III
5. Part IV
and Organizational
Development

1. Encoding Form
2. Part I
3. Part II
4. Part III
5. Part IV
and Organizational
Development

1. Encoding Form
2. Part I
3. Part II
4. Part III
5. Part IV
and Organizational
Development

1. Encoding Form
2. Part I
3. Part II
4. Part III
5. Part IV
and Organizational
Development

1. Encoding Form
2. Part I
3. Part II
4. Part III
5. Part IV
and Organizational
Development
The IPCRF Data Consolidation Form

• The IPCRF Data Consolidation Form is intended to
consolidate teachers’ IPCRF Rating Collection Forms.
• This form can be used to consolidate IPCRF ratings at
different governance levels.
• The process of consolidating data at the school level is the
same at the SDO, RO and CO levels.
and Organizational
Development
Parts of the IPCRF Data Consolidation Form
This sheet introduces the IPCRF data

Start Here
sheet consolidation form and contains the
consolidation button.
and Organizational
Development
IPCRF Summary of the number of teachers in

Summary each position and subject area for each
Sheet
adjectival rating.
and Organizational
Development
IPCRF_Average Averages of teachers’ final rating in

1 Sheet every position per objective
and Organizational
Development
IPCRF_Average
Averages of teachers’ final rating per
2 Sheet objective per subject area in each
proficiency level
and Organizational
Development
IPCRF_Report Consolidated number of teachers by

Sheet position per objective and QET rating
and Organizational
Development
Total number of Proficient Teachers per

IPCRF_Report_ QET rating by subject area in every
P Sheet
objective
and Organizational
Development
Total number of Highly Proficient

IPCRF_Report_H Teachers per QET rating by
P Sheet
subject area in every objective
and Organizational
Development
Summary of the number of teachers in

COT Summary each position and subject area for each
Sheet
observation period
and Organizational
Development
Averages of teachers’ COT rating in

COT_Average1 every position per observation period
Sheet
per objective
and Organizational
Development
Averages of teachers’ COT rating per

COT_Average2
Sheet
subject area in each observation period
per objective
and Organizational
Development
Consolidated number of teachers by

COT_Report
Sheet
position in every COT rating per
observation period per objective
and Organizational
Development
Total number of Proficient Teachers per

COT_Report_P
Sheet
COT rating by subject area in every
observation period and objective
and Organizational
Development
Total number of Highly Proficient Teachers

COT_Report_HP
Sheet per COT rating by subject area in every
observation period and objective
and Organizational
Development
How do school heads, division and

regional HR personnel analyze the
summary results of IPCRF data?
and Organizational
Development
Use of the results of RPMS ratings

consolidating and
identifying and
coordinating
providing the kinds developmental
of interventions interventions which
needed, based on BHRO shall form part of HR
the development Raters D& Plan and basis for
needs identified; NEAP rewards and
incentives
Performance
identifying Management PRAISE
Team COMMITEE determining top
potential PRAISE
Awards nominees performers of the
for various awards agency who qualify
categories, e.g. for awards and
Lingkod Bayan Awards, incentives.
Metrobank Awards;
and Organizational
Development
How can school head, HR and the organization

utilize the consolidated RPMS data?
At the school level,
• How many teachers got which rating in which Objective at
each position/subject area?
• Which objectives should be considered as learning and
development priorities based on the school-wide
consolidated IPCRF data (e.g., final rating and their rating
per Quality, Efficiency and Timeliness)?
• What L&D activities and programs can be developed to
immediately address the needs of teachers?
• How can the school head improve his/her instructional
supervision plan/mechanism to support his/her teachers?
and Organizational
Development
How can school head, HR and the organization

utilize the consolidated RPMS data?
At the SDO, RO and CO levels,

• Which objectives should be considered as learning
and development priorities based on the division- and
region-wide consolidated data (e.g., averages of final
rating and rating per Quality, Efficiency and
Timeliness)?
• What interventions can be provided to schools to
support and improve the teachers, in terms of:
• content and pedagogy;
• curriculum delivery; and
• coaching and mentoring?
and Organizational
Development
• Needs • Professional
• Strengths Analysis Development
RPMS
Data
• Priority for L&D • Intervention PD Activities
Development and • Rewards and
Delivery Incentives
and Organizational
Development
Suppose you have the following data from IPCRF 2020-2021:

Consolidated Teachers’ IPCRF Rating Averages by Position and Proficiency
Proficient Highly Proficient
Average Master Master Master Master Average

KRA Objectives Teacher I Rank Teacher II Rank Teacher III Rank Rank Rank Rank Rank Rank
(P) Teacher I Teacher II Teacher III Teacher IV (HP)
Objective 1 4.148 1 4.315 1 4.397 1 4.230 1 4.534 2 4.548 3 4.750 3.5 0.000 4.538 3
KRA 1 Objective 2 4.070 4 4.222 7 4.303 5 4.146 4 3.349 13 3.413 13 4.167 8 0.000 3.368 13
Objective 3 4.019 10 4.171 12 4.239 12 4.093 12 4.440 6 4.505 6 5.000 1.5 0.000 4.458 6
Objective 4 4.100 2 4.259 2 4.321 2 4.174 2 4.465 4 4.506 5 5.000 1.5 0.000 4.477 4
KRA 2 Objective 5 4.085 3 4.235 5 4.304 4 4.158 3 4.453 5 4.517 4 4.750 3.5 0.000 4.471 5
Objective 6 4.005 12 4.149 13 4.207 13 4.073 13 4.341 10 4.408 10 4.500 6 0.000 4.360 10
Objective 7 4.050 8 4.187 10 4.249 10 4.116 9 4.401 7 4.465 7 4.500 6 0.000 4.419 7
KRA 3 Objective 8 4.046 9 4.219 8 4.273 8 4.124 7 4.314 12 4.399 11 4.000 10.5 0.000 4.338 11
Objective 9 4.054 7 4.185 11 4.248 11 4.118 8 4.317 11 4.387 12 4.500 6 0.000 4.336 12
Objective 10 4.011 11 4.201 9 4.252 9 4.095 11 4.382 9 4.462 8 4.000 10.5 0.000 4.404 8
KRA 4 Objective 11 4.063 6 4.242 4 4.295 6 4.143 5 4.387 8 4.446 9 4.000 10.5 0.000 4.403 9
Objective 12 4.065 5 4.233 6 4.292 7 4.142 6 4.526 3 4.590 2 4.000 10.5 0.000 4.544 2
Plus
Factor Objective 13 3.995 13 4.243 3 4.312 3 4.105 10 4.719 1 4.803 1 3.500 13 0.000 4.742 1
Average per Position 4.047 4.215 4.277 4.124 4.358 4.421 4.335 0.000 4.378

and Organizational
Development
Questions?
and Organizational
Development
Reminders
• The IPCRF works best in MS Office 2010 or newer. IPCRF 2019-
2020 shall be used for RPMS 2019-2020. Consequently, IPCRF
2020-2021 shall be used for RPMS 2020-2021.
• Each teacher shall have one IPCRF Collection file.
• The IPCRF Data Collection Form may be produced into a
number of copies after encoding in the following fields in Part 1
of the Encoding tab: Division, School ID, School Name, and
School Classification. Edit the name of each file to include the
name of the teacher.
• Don’t type in fields with dropdown button.
• The IPCRF Consolidation Form (SY 2019-2020) for the Division
and Regional levels shall be available before March 2020.
and Organizational
Development
HANDS-ON ACTIVITY
and Organizational
Development
Related Links
All RPMS Materials 2019- http://deped.in/RPMSPPST
2020 SY20192020
RPMS Orientation http://deped.in/Orientation

Materials
RPMS Tools for SY 2019- http://deped.in/RPMSY1TO
2020 OLS2019
e-SAT version 8 and e- http://deped.in/eSATPacka

SAT Guides ge
and Organizational
Development
References
Department of Education – Bureau of Human Resource and
Organizational Development. (2019). Results-based
Performance Management System (RPMS) updated manual for
teachers and school heads.
and Organizational
Development
Presentation Slides prepared by

Angelo D. Uy, BHROD-HRDD
angelo.uy@deped.gov.ph
Dr. Jennie V. Jocson, RCTQ Deputy Director

jocson.jv@pnu.edu.ph
Donnadette SG. Belza, RCTQ Research Officer

belza.ds@pnu.edu.ph
Contact Us
Phone +63 2 53171768 Local 763/764
Telefax +63 2 53369755
Web http://www.rctq.ph/
Email rctq@pnu.edu.ph

Session 4.2 Reviewing PPST-based RPMS Tools and Associated Tools (Part 2)

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Session 4.2 Reviewing PPST-based RPMS Tools and Associated Tools (Part 2)

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Bureau of Human Resource

Reviewing PPST-based RPMS

Parts of the SAT-RPMS

Electronic Self-Assessment Tool (e-SAT)

The tool supports schools in analyzing school-wide SAT

Opening and Generating

Generating Analyzing Analyzing

How do teachers take the e-SAT?

How do school heads and school ICT

Parts of the e-SAT

Parts of the e-SAT

Parts of the e-SAT

Parts of the e-SAT

Parts of the e-SAT

Note that School Heads have

The printout shall not be filed by

Parts of the e-SAT Consolidation Form

1. Start Here page

1. Start Here page

1. Start Here page

1. Start Here page

How do school heads and division HR

Why do you need the summary results

This can help you prepare the

How do you analyze and interpret these results?

Suppose you have the following data from e-SAT 2020-2021:

How do you analyze and interpret these results?

The e-SAT is a self-assessment

The results of the self-

Rationale for the RPMS Data Collection System

• All public schools need to submit data consolidated from

• There’s a need to establish a system that will enable

Roles and Responsibilities at Each Governance Level

Ratee Encoding of Part II of the Encoding Sheet

Consolidation of IPCRF Data

What are the IPCRF Data Gathering Forms?

IPCRF Data Record the individual Raters, Teacher-

IPCRF Data Consolidate the School Head, SDO

The IPCRF Data Collection Form

Parts of the IPCRF Data Collection Form

Parts of the IPCRF Data Collection Form

Parts of the IPCRF Data Collection Form

Parts of the IPCRF Data Collection Form

Parts of the IPCRF Data Collection Form

Parts of the IPCRF Data Collection Form

The IPCRF Data Consolidation Form

Parts of the IPCRF Data Consolidation Form

This sheet introduces the IPCRF data

Parts of the IPCRF Data Consolidation Form

IPCRF Summary of the number of teachers in

Parts of the IPCRF Data Consolidation Form

IPCRF_Average Averages of teachers’ final rating in

Parts of the IPCRF Data Consolidation Form

Parts of the IPCRF Data Consolidation Form

IPCRF_Report Consolidated number of teachers by

Parts of the IPCRF Data Consolidation Form

Total number of Proficient Teachers per

Parts of the IPCRF Data Consolidation Form

Total number of Highly Proficient

Parts of the IPCRF Data Consolidation Form

Summary of the number of teachers in

Parts of the IPCRF Data Consolidation Form