GLOBAL GREEN

BOOKS PUBLISHING
CASE STUDY
I. STATEMENT OF THE PROBLEM:
HOW WILL GLOBAL GREEN BOOKS PUBLISHING COMPANY
IMPROVE ITS PROJECT MANAGEMENT PLAN?

II. TIME CONTEXT: At present

III. VIEWPOINT: Project Manager - Samantha

IV. OBJECTIVES ANALYSIS:
1. To ensure timely and cost-effective completion of
projects with high-quality standards, while
minimizing risks and maximizing efficiency.

2. To discover and execute approaches that enhances

the project management plan of Global Green Books
Publishing Company.

3. To explore and adopt innovative tools and

techniques, and provide comprehensive training and
support to the project management team.
 V. SWOT ANALYSIS
STRENGTH WEAKNESS OPPORTUNITY THREATS
 Strong brand recognition in • Inadequate expense • Expansion into new markets, such • Competition from larger,
the sustainable publishing management skills leading to as educational and institutional established publishing houses
industry. low-quality outputs. book sales. that have greater resources and
 Wide variety of eco-friendly • Time-consuming process of • Collaboration with other sustainable distribution capabilities.
books that appeal to fixing errors. companies to expand distribution • Economic downturns or
environmentally conscious • Inefficient use of personnel and reach. changes in consumer spending
consumers. resources. • Growing demand for digital and habits that could impact sales.
 Innovative approach to • Lack of structured approach to audiobooks, which could provide • Rapidly evolving technology
publishing that utilizes project management. new revenue streams. and changing consumer
sustainable printing materials • Insufficient knowledge of • Increasing public awareness and preferences that could affect
and practices. project management best concern for environmental issues, demand for print books.
 Established relationships with practices. which could increase demand for • Government regulations or
environmentally conscious • Absence of project eco-friendly products. policies that could affect the
authors and distributors. management software for • Opportunity to partner with use of sustainable materials or
 Growing market demand for scheduling. advocacy organizations to increase production practices.
sustainable products, which • No clear management plans in brand awareness and reach. • Fluctuating availability and
could help drive sales and place. • Hire high calibre manpower pricing of sustainable
growth. • Limited tools for accurate materials
project cost estimation
VI. ALTERNATIVE COURSES OF
ACTION:

ACA #1: Establish project management

metrics.

ACA#2: Invest in project management

software and expense tracking tools.

ACA#3: Utilize cloud-based file sharing

platforms and collaboration tools to enhance
communication and collaboration among
employees and stakeholders.
 VII. LIST OF ADVANTAGES AND DISADVANTAGES
ACA#1: Establish project management metrics.
ADVANTAGES:
 Helps in measuring and tracking progress
 Provides insight into project health which can give an early
indication of potential issues or problems that may arise during
the project.
 Enables data-driven decision making
 can help ensure accountability for project stakeholders
ACA#2: Invest in project management software and expense tracking tools.
ADVANTAGES:
 Improved project planning when it comes to scheduling task
assignment, and resource allocation
 help to optimize resource allocation and utilization, resulting in
improved efficiency and reduced costs.
 help to track expenses more accurately and efficiently, reducing
the risk of errors or fraud.
DISADVANTAGES:
o Over-reliance on metrics can lead to micromanagement, where project
managers focus on the numbers rather than the actual project work
o May not capture all aspects of the project and some aspects of the project
may not be easily quantifiable or measurable.
o Collecting and analysing data for project management metrics can be time-
consuming
o May not be suitable for all projects as some projects may be too small or
too simple to require the use of metrics, while other projects may be too
complex to be captured by metrics alone.
DISADVANTAGES:
o can be expensive, particularly for small businesses or start-ups with limited
budgets.
o can be complex and require specialized knowledge and training to use
effectively.
o Employees’ resistance to change in technology or processes can hinder
adoption and implementation.
o can lead to over-reliance on tools and systems, which can be
disadvantageous if there are technical issues or malfunctions.
 VII. LIST OF ADVANTAGES AND DISADVANTAGES
ACA#3: Enhance communication and collaboration among employees and stakeholders
through cloud-based file sharing platforms and collaboration tools.

ADVANTAGES:
 can provide real-time access to information, making it easier for
employees and stakeholders to communicate and collaborate
more effectively.
 improve productivity by enabling team members to work together
more efficiently, share ideas, and streamline workflows.
 help to manage projects more effectively by tracking tasks,
deadlines, and progress, and ensuring that everyone is on the
same page.
 allow team members to work from anywhere, which can improve
flexibility and work-life balance.
DISADVANTAGES:
o can present security risks if sensitive or confidential information is shared
or accessed.
o Technical issues such as internet connectivity or software malfunctions can
cause disruptions to collaboration efforts.
o Employees or stakeholders’ resistance to change or unfamiliar with cloud-
based collaboration tools can hinder adoption and implementation.
o can be expensive, particularly for small businesses or start-ups with limited
budgets.
VIII. DECISION MATRIX
SUMMARY RESULTS
ACA #1 ACA #2 ACA #3
OBJECTIVE ANALYSIS (45) (45) (45)
1. To ensure timely and cost-effective
completion of projects with high-quality
standards, while minimizing risks and
maximizing efficiency. 12 13 12
2. To discover and execute approaches that
enhances the project management plan of
Global Green Books Publishing Company.
13 14 12
3. To explore and adopt innovative tools and
techniques, and provide comprehensive
training and support to the project
management team. 12 12 12

TOTAL 37 39 36

82.2% (37/45) 87% (39/45) 80%(36/45)

IX. CONCLUSION
As per the objective analysis results, where Alternative Courses of Action were evaluated,
ACA 2- Invest in project management software and expense tracking tools, received the
highest total percentage of 87%. By enhancing project planning with regards to task
assignment scheduling and resource allocation, it can optimize resource usage and
allocation, which in turn will lead to improved efficiency and reduced costs.

X. RECOMMENDATION
We highly recommend the implementation of ACA 2, as it is essential in establishing more
efficient and streamlined project management processes. The software and tools included in
ACA 2 can aid in tasks such as resource allocation, budget tracking, task scheduling, and
risk management. This technological support system can greatly facilitate the management
and monitoring of projects, resulting in a more efficient approach.
 XII. ACTION PLAN
Actions Undertaken Person's responsible Timeframe Estimated Budget
1. Determine the software and tools needed.
- identify the specific software and expense tracking
tools that will be most beneficial to the company's Project Manager 1 week
project management needs
The estimated cost for
implementing this plan is
2. Establish a budget between 700,000 to
1,000,000 dollars. This
- a budget for the purchase and implementation of
includes expenses such as
these tools, involve considering factors such as the Project Manager on-going maintenance and
cost of the software, any on-going maintenance or
1 week support fees, necessary
support fees, and the cost of any necessary hardware
licenses, hardware or
or equipment.
equipment, and costs
3. Purchase and install the software and tools
associated with training
- involve working with vendors to negotiate pricing and implementation.
and set up installation and training for employees. Project Manager 2 weeks
4. Train employees 1-3 weeks
- provide training to employees to ensure they are able Project Manager
to use the new tools effectively

5. Integrate the software and tools into project

management processes. 1-2 weeks
- involve creating new workflows or updating existing
Project Manager
ones to take advantage of the new tools and
capabilities.
6. Monitor and evaluate the effectiveness of the new
tools
- involve collecting feedback from employees, Every 3 months
tracking key metrics related to project management
Project Manager
performance, and making adjustments as needed to
improve the effectiveness of the tools
THANK YOU!
PREPARED BY GROUP 2:

Coyme, T.K
Sarno, S.J
Blaco, K.J
Gadiano, A.M