PROJECT MANAGEMENT

Unit 1 : PMBOK
“Introduction and
Integration Management”

Week : 01

Prepared by: Prof. Augusto

Choy 1
PROJECT
MANAGEMENT
UNIT 1: PROJECT MANAGEMENT BODY OF KNOWLEDGE
“ I N T R O D U C T I O N A N D I N T E G R AT I O N M A N A G E M E N T ”
WEEK: 01

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UNIT’S LEARNING OUTCOME
•To recognize and understand the structure of the course in
order to develop and learn PM successfully.
•To review and analyze the main concepts related to Project
Management and how to apply them in their profesional
life.

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 Unit 1 : INTRODUCTION TO PROJECT MANAGEMENT

INTRODUCTION

◦ Introduction (Professor, Students, Delegado)

◦ Activity N°01

◦ Content of the course

◦ Syllabus review
Source: Heizer, Jay (2020), Operations Management: Sustainability and Supply Chain Management. 12th Ed.

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 Topics – Introduction Course
1. Professor Presentation.
2. Students Presentation.
3. Activity N° 01
4. Content Presentation of the course.
5. Syllabus of the course.
6. Evaluation Scheme Review.
7. Presentation – Activity N° 01
 Introductions - Professor
Prof. Augusto Choy, MBA

 Mechanical Engineer – Universidad Nacional de Ingeniería, 1973 - 1978

 Magister ESAN – Emphasis in Finance, 1980-1981

 MBA – Penn State University – Emphasis in Finance, QBA and MIS, 1985
- 1986

 Experience in Leasing Systems Projects and Construction Projects in Peru and

in Canada

 Currently Director of Industrial and Commercial Engineering in ESAN

University

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Introduction – Students – Make groups and Choose the
Delegado

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Students’ Expectations - Entry Quiz

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Let’s review these images

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https://www.youtube.com/watch?v=zr0XYeHliEc
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Activity
If you are responsible for a great project.
Create a Mind Map with the different elements
(tangible, intangible, skills, knowledge) that you
need in order to achieve the required result.

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Structure of Course

Course:
Project Management
To develop a complete and consistent Project Management Plan in order to
run a Project successfully
Unit 1: Unit 2 Unit 3 Unit 4
Project Knowledge Knowledge Knowledge Areas:
Management Areas: Scope, Areas: Quality, Risk and
Introduction, Time and Cost Resources and Procurement
Integration and Management Communication Management
Stakeholder Management
Management
Describe and apply the processes related to the Project Management
Knowledge areas

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Presentation Activity N° 01

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Introduction – Project Management

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 Difficulties and Problems with Projects
What are we doing wrong?
• Unreal Timeframes
• Clients that don’t know what they need.
• No clearly defined roles and responsibilities among Team
members.
Only 34% of • The Final Product isn’t according to the requirements
given by the Client
Projects
• Poor communication between the Client and the Project Team
worldwide
are successful • There is no control over internal and external risks.

• The project team has no business experience.

• Suppliers do not deliver on time

We are losing CONTROL of the Project

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 Projects Characteristics
Temporary It must have start and end dates

Creates a
Result /
Bring something unique and unrepeatable
Product /
Service

Business Value Be beneficial (tangible, intangible or both) to its

Creation stakeholders

Limited
Time, budget and people
resources

Purpose a Among stakeholders and beneficiary

change

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 Activity N° 02
In groups, make a brainstorm session about the
reasons to consider running a project.

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What is Project Management ?
 It is a profession/ an integral activity.

 It is a science as well as an art.

 It follows a process GOOD DEFINITION.

 It manages:
 A Scope, Time, Costs and Quality.
 Project stakeholders
 It defines the Project Manager as accountable for the
Project.
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What is the Project Management
Institute - PMI?
 It is the biggest Professional Association for Project
Management in the world

 It was established in the USA. In 1969 with only 5 members.

 Today, the PMI has more than 800,000 members in more than
185 countries.

 Its main objectives are:

 Promote Project Management as a Profession.
 Share Project Management Best Practices.
 Do Research.
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What do Project Managers do?
 They are well organized, passionate and goal-oriented people.
 Project Managers are change agents.
 They work well under pressure and are comfortable with change
and complexity in dynamic environments.
 They cultivate the soft skills needed to trust and communicate
with all the other project stakeholders.
 They own and develop a broad and flexible toolkit of techniques.
 They are always improving their own skills as well as their teams’
through lessons learned reviews at project completion.

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What is PMBOK?

 PMBOK - Project Management Body of Knowledge

 It is a standard, a guide developed by PMI (it is not a
methodology).
 It contains fundamentals in Project Management.
 Promote a common lexicon and a consistent structure for
Project Managers.
 First edition – In 1990.
 September 2017 – Sixth Edition.

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What about Project Management
(PM)?
PM and Operations

Project-Based
Organizations (PBO)

PM, Strategy and

Business Value
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Organizational Structures
 Is an environmental
factor
 Some organizations:
• Organic
• Functional
• Multi-Divisional
• Matrix
• Projectized
• Virtual
• Hybrid and
• PMO.

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Organizational Structures
 Three main structures: Functional, Matrix and Projectized

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Organizational Structures
 Three main structures: Functional, Matrix and Projectized

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Organizational Structures
 Three main structures: Functional, Matrix and Projectized
Organizational Structures
 Three main structures: Functional, Matrix and Projectized
Process Group of Project Management

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PMBOK Guide - Key Components

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PMBOK Guide - Key Components

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Process Groups of Project
Management
 A process is a group of activities interrelated which
create a result.

 In Project Management, these processes describe what is

neccessary to do in order to managing the Project.

 In Project Management, processes interact among

themselves, not neccessary as a sequence.

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Process Groups of Project
Management
 The Process Groups of Project Management are:
Initiation

Planning

Monitoring
& Execution
Controlling

Closing
Process Groups of Project
Management
Initiation  Define or authorize Project or Phase.

Plannin  Define and redefine objectives.

g  Planning actions in order to get these objectives.

Executio  Integrate, manage people and resources to execute

n Project Management Plan

Monitoring
 Monitoring the advance in systematic way.
&  Identify deviations upon planning.
Controlling  Define Corrective, Preventive Actions and Reprocess.

 Formalize acceptance of product, service or result

Closing
 Process Groups of Project
Management

The project management processes are usually presented as discrete processes

with defined interfaces but, in practice, they overlap and interact in different ways
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Process Groups of Project
Management
 The Process Groups are not phases of the Project.
 The Process Groups are independent or application areas
or industry focus.

Life Cycle of a Project  A project has distinct

phases like: Analysis,
Design, Development,
Implement and Deploy,
Phase Phase Phase Phase Support.

 At each phase are carry

out process groups.
Product and Project Cycle Life

Sales US$

New Version

Finish

Projects
Launched

Time
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Management Knowledge Areas of Project Management
 Management Knowledge Areas
 PMI throught its Standard PMBOK – purpose all Project
Manager must know, understand and manage 10 knowledge
Areas.  These are:
 Integration Management.
 Scope Management.
 Time Management.
 Cost Management.
 Quality Management.
 Human Resources Management.
 Communication Management.
 Risk Management.
 Procurement Management.
 Stakeholder Management.
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Management Knowledge Areas

 Distribution 49
processes into 10
Management
Knowledge Areas
 Management Knowledge Areas
 Every process in the Knowledge Areas follow this sequence:

Tools and
Inputs Outputs
Techniques

 For many Knowledge Area processes, the Organizational

Process Assets (OPA) and Enterprise Environmental Factors
are Inputs.
 For many processes in the same Area, the outputs of some
processes are inputs for others.

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 Management Knowledge Areas
 Example: Integration Management – Develop Project Charter

Inputs Tools and Techniques Outputs

1. Project Statement of Work. 1. Expert Jugdement. 1. Project Charter
2. Business Case. 2. Facilitation tools.
3. Contract.
4. Enterprise Environmental
Factors.
5 Organizational Process
Assets.

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 Relation among Knowledge Areas
and Process Groups
Knowledge Process Groups
Area Initiatio Plannin Execution Mon. & Closing
n g Con
Integration 01 01 02 02 01
Scope 04 02
Schedule 05 01
Cost 03 01
Quality 01 01 01
Resource 02 03 01
Communicatio 01 01 01
n
Risk 05 01 01
Procurement 01 01 01
Stakeholders 01 01 01 01
Number of Processes among Knowledge Areas and Process Groups.
Activity N° 03
In groups, complete the chart with the name of
the processes by knowledge area and process
Knowledge groups.
Process Groups
Area Initiatio Plannin Execution Mon. & Closing
n g Con

Integration
Scope
Schedule
Cost
Quality
Resource
Communicatio
n
Risk
 Activity N° 04

In groups, create a Mind Map with the ideas and

concepts reviewed in class.

For Next Class, by group:

• Define a Project
• Research about your Project.
• Come to class with an A3-Paper and a pack of
post-it notes
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 References

Project Management Institute - PMI. (2017). Project

Management Body of Knowledge. (6th ed). Pensilvania:
PA, USA. Book Editor – PMI Publications.
AXELOS, The Stationery Office (editor) (2018)-
Managing Successful Projects with PRINCE2 2017
Edition-TSO

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Thank-you