EFFECTIVE SAFETY

COMMITTEE MEETING
 AGENDA

1 2
Safety Committee’s Purpose and The Safety Committee’s
benefits Responsibilities

3 Forming the Committee

4 Safety Committee Meetings

 THE SAFETY
COMMITTEE’S
PURPOSE

Safety committees are required in many industries and states.

While safety committee formation is not required in every state or industry, having a safety
committee as part of organization is best practices. It is invaluable when performing safety-
related tasks, such as creating or promoting trainings, assessing workplace conditions, or
investigating incidents.

 Encourage and heighten employee involvement in the safety program

 Enhance communications between employees and management

 Opportunity to continuously improve safety within the company

 To improved safety culture

 OSHA requirement- Injury and Illness Prevention Program

 1 Reduces incidents and lost work time

2 Promotes employee involvement at all levels

Organizational
Benefits Accomplishes more safety initiatives
3

4 Increases
To remove productivity
current barriers and identify possible future barriers
 Creates a safer work environment

A safer work environment where they can concentrate on their work effort without
worrying if each action will result in jeopardy

Improves communication IFR

Communication of adverse conditions found permits the knowledge something
will be done to alleviate the condition.

Increases safety awareness

Safety awareness is not just for the work site but also translates
into safety at home.

Employee
Benefits Enhances employee morale
Employee morale is enhanced when staff feel like more than just a cog in
a machine.
 THE COMMITTEE’S RESPONSIBILITIES

Scheduling and overseeing safety inspections Addressing employee concerns regarding

and audits safety and health conditions

Identifying hazardous conditions in the Developing and promoting organization-wide

workplace safety programs

Investigating injuries, property damage, and Evaluating and continually improving the
near-miss incidents safety culture
 THE COMMITTEE’S RESPONSIBILITIES
Managements’
Members’ Responsibilities
Responsibilities
Attend meetings Provide support (time, effort, money)
Notify all employees in your area that you Provide realistic dates for correcting
safety and
are their representative on the committee health concerns
Be watchful for unsafe conditions and acts Provide leadership and direction
and report them
Support training for Committee members
Discuss safety issues with employees
Employees’
Committee Chairperson
Responsibilities
Identify safety and health hazards Accountable to top management
Report all unsafe conditions and practices Set the Agenda and Coordinates meetings
Make suggestions for improving
workplace Ensures everyone is heard
safety
Participate in committee Ensures agenda is followed
activities/initiatives
 Forming the Committee

Check your Determine the Determine a Establish equal Establish a Designate

state’s appropriate process for representation charter leadership
regulations for committee size deciding
needed criteria committee
membership

1 2 3 4 5 6
 9

Meeting Format

Meet at least once every two
months
Committee Chair may call
additional meetings as needed
Agenda sent out prior to meeting
Meeting minutes:
Attendance
Action Items Status
Distribute to all members,
Division Director, Department
Heads, stakeholders
 Hold safety committee 10

meetings on a regular basis to:

Safety
Committee
Meetings
‘‘
Discuss employee
concerns. ‘‘ Investigate recent
incidents.

’’ ’’
‘‘
Plan for upcoming
safety programs
and trainings. ‘‘ Continual
Improvement

’’ ’’
 11

Safety Committee Meetings

Best practices:
• Require the attendance of all committee members.
• Maintain and publish the minutes from each meeting.
• Designate a facilitator to prepare an agenda for the meeting and
to assure that conversation is kept on-task.
• Perform safety observations, report findings in the meetings, and
provide and discuss solutions to prevent incidents.
• Communicate the findings and areas for improvement to all staff.
• Follow up on all corrective actions, and assure their completion.
 12

Summary
• Safety committees are required in many industries and states. Even if they
are not required, they are best practices.

• Safety committee formation may be subject to state requirements regarding

size, makeup, and structure. Your text here is a service
passionately focused on the
professional

• Typical safety committee responsibilities include maintaining policies,

addressing employees’ health and safety concerns, and administering
training, inspections, audits, and incident investigations.

• Meetings should be held by the safety committee on a regular basis to

review recent employee concerns and incidents.
 Possible Meeting Topics

Workplace Violence Ergonomics

Incident Investigations Fire Safety

Emergency Preparedness Electrical Safety

Audit Slips, Trips and Falls

Inspection Employee suggestions

Welfare Programs Wellness programs

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