EVENT MANAGEMENT

NC III
Submitted By:
CATHLEA BAYLOSIS

Submitted To:
MR. RICHARD DEPALUBOS JR.
MCZEL EVENT
COMPANY
83 ARAW
rd

NG
DAVAO
Event Proposal
 INTRODUCTION
“Araw ng Dabaw” is a vibrant feast, which means celebrating oneness of multi cultural city. Davao
celebrates its birthday in a grand gala fashion befitting the largest city Mindanao. The Araw ng
Dabaw festivities come complete jam-packed, seven-day schedule of trade fair and cultural
presentation. There is also a colorful civic-military parade and citywide beauty pageant, featuring
the smartest, most charming ladies in the side of the island.

Highlights of the festival include the “Parada Dabawenyo” (socio-civic parade), “pahalipay Concert”,
“Hulagway Photo Contest”, along with the other spectacles along the major city streets, and the
much-anticipated search for the “Mutya ng Dabaw”, the city’s Ambassador of Goodwill. Other
events, such as concert, arts and culture presentation, various sports competitions are also held
during festival.

This year, Davao City will be celebrating its 82ND ARAW NG DABAW 2019, a week –long celebration
which is expected to have thousands of guests, visitors, tourist, and travelers in the City.
OBJECTIVES
o To rejoice and commemorate the creation of
Davao City through numerous events that
residents, travelers & revelers of the city will
enjoy.
o To show the nation & the world how Davao
celebrates oneness amidst its being a
multicultural city, and be witnesses of the
cheerfulness & and friendliness among its
people.
o To ignite a thirst of ethnocentric fares.
o To attract droves of tourist to mingle and
experience the beauty & richness of Davao
City & its people.
EVENT PLAN
March 12, 2020
o Thanksgiving Mass/4:00 pm to 5:30 pm at San Pedro
Cathedral
A mass offered by their people of Davao to show their gratitude to
the Father Almighty for the bountiful blessings they have received
all throughout the entire year.
o 79th Araw Ng Dabaw Opening/6:00pm to 8:00 pm at
San Pedro Square
This is an activity in which the residents and some revelers in the
city will be able to witness the opening of the week-long
celebration.
March 13, 2020
o City Hall of Employees Day/1:00pm
to 5:00 pm at Quezon Park
This will be a special day for all the public
employees from different offices and
departments in Davao City to showcase their
talents. They will be givin a leeway to have fun.
March 14, 2020
o Datu Bago Awards/5:30 to 7:00 pm
at Royal Mandaya Hotel
These are awards given to people who were
recognized for their outstanding exemplary and
selfless contribution to the growth and development
of Davao City and for their invaluable contribution
to the preservation of the Dabawenyo culture
heritage.
March 15, 2020
o Mutya Ng Davao Coronation Night/7:00
to 9:00 pm at Davao City Recreation
Center
Over the years, Mutya ng Dabaw, city’s annual of
search for its Ambassadress of Good Will, has products
successful Dabawenyas in their respective fields of
interest. This set sights on Davao’ most beautiful and
talented ladies during the most prestigious beauty
pageant in the city.
March 16, 2020
o Parada Dabawenyo/ 7:00 am to
11:00 am from R Magsaysay-CM
Recto Bonifacio St.-Pelayo St.-San
Pedro St.
It is a parade consisting the high spirited
Dabawentos who will march along the streets
contigents coming from the different sectors and
oraganizations marching up in unison to celebrate
79th Araw ng Dabaw.
March 17, 2020
o Hulagway Photo Contest Awarding
Ceremony/4:00 to 6:00 pm at
Cinematheque Davao
This is a city wide photo contest showing the
worlds why “Life Is Here” in Davao. Photo must
showcase and beauty of Davao as one of the
best tourist destination in the country.
March 18, 2020
o Culmination and Pahalipay
Concert/8:00 pm to 12:00 at San
Pedro Square
Is a free-for-all concert that features some of the
best local arts and is the biggest convergence of
local music enthusiasts. It is an event for all
Dabawenyos offered by the City mayor. The closing
of Araw ng Dabaw celebration will also takes place.
 COMMITTEES
Executive Committee Chairman
Vice-Chairman
Ways And Means Head
Event Director
• City council coordinator
• Finance
• Secretariat
• Publicity, Promotions and
Documentations
Safety and security coordinator
Ancillary services coordinator
Physical arrangement cleanliness
Event coordinator
TASK DESCRIPTION
Objectively and impartially chairing and facilitating Executive Committee meetings. Monitoring that decisions and
actions agreed and Executive Committee meetings are implemented.
Acting as the Chair and Ensuring that all member of the Executive Committee have been briefed and inducted
into their roles, and are aware of their status. Addressing and resolving conflicts that arise.
In-charged with reviewing and making recommendations for governments budgets.
Monitor the progress of the planning and organization of event task. Develop event management plan. Davao
policies. Manage staff responsible for event coordination activities.
To provide financial oversight or the event. Budgeting and financial planning, financial reporting, and the
creation and monitoring of internal controls and accountability policies.
Executing daily administrative task for an event. Managing works like forwarding, database, follow-up and statics.
The primary duty is the prevention and deterrence of crime. Enforce event rules and can act to protect lives and
property, and they often have a contractual obligation to provide these actions. Perform access control at event
venue entrances and vehicle gates. Assist in serious emergencies by guiding emergency responders to the scene
of the incident, helping to redirect foot traffic to safe locations, and by documenting what happened on an
incident report.
Responsible in maintaining cleanliness and sanitation in event venues and assign in physical arrangement in
coordination with floor layout of the event.
Coordinate details of event, calculate budget and ensure they adhere to, visit venue plan layout and seating and
decoration, initiate and participates all the effort to publicize the event. Book talents and participants. Hire staff
to manage the events. Coordination event logistics. Manage correspondingly.
 DATE TIME ACTIVITY VENUE

4:00PM-5:30PM
THANKSGIVING MASS SAN PEDRO CATHEDRAL
MARCH 12, 2020
83rd ARAW NG DABAW OPENING SAN PEDRO SQUARE
6:00PM-8:00PM

MARCH 13, 2020 1:00PM-5:00PM CITY HALL EMPLOYEE’S DAY QUEZON PARK

MARCH 14, 2020 5:30PM-7:00PM DATU BAGO AWARDS ROYAL MANDAYA HOTEL

MUTYA NG DABAW CORONATION

MARCH 15, 2020 7:00PM-9:00PM DAVAO CITY RECREATIONAL CENTER
NIGHT

R.MAGSAYSAY, CM RECTO ST.,

MARCH 16, 2020 7:00AM-11:00AM PARADA DABAWENYO BONIFACIO ST., PELAYO ST .,
SAN PEDRO ST .

HULAGWAY PHOTO
MARCH 17, 2020 4:00PM-6:00PM CINEMATHEQUE DAVAO
CONTEST AWARDING CEREMONY

CULMINATION & PAHALIPAY

MARCH 18, 2020 8:00PM-12:30AM SAN PEDRO SQUARE
CONCERT
83rd ARAW NG DAVAO
BUDGET SPREADSHEET
Like any other festival event, there will be
costs associated with it. Next slide is a simple
list of some of the items which has
components of the event with costs associated
with them. The goal is to account all expenses
and revenue, as well as the profit.
 OPENING OF THE 83rd Araw Ng Davao
MARCH 12, 2020
San Pedro Square
Opening Program
-Invocation
6:00PM -Philippine National Anthem & Tayoy
Dabawenyo
-Video Presentation
Opening Salvo
6:20PM Kaliwat Theater Collective
-Grand Production
6:45PM Welcome Address City Tourism Regional Director
Formal Opening of the 82nd Araw Ng
Davao
7:00PM City Mayor
-Banging of Gong
-Celebratory
Davao Community Band (UIC
7:15PM Musical Presentation
Chorale)
Special Presentation
7:30PM El Gama Penumbra
-Shadow play
8:00PM Inspirational Message Vice Mayor
 City Hall Employee’s Day
MARCH 13, 2020
Quezon park

Opening Program
1:00PM -Invocation
-Phlippine National Anthem
City Tourism Operations
1:15PM Opening Remark
Officers
Special Presenation Public Officials &
1:30PM
- Yeels & Cheers Employees
Fun Activity Public Officials &
2:00PM – 4:00PM
-games Employees
4:15PM Inspirational Message City Mayor
4:30PM Intermission Number City Tourism
5:00PM Awarding City Tourism
FLOOR PLAN
GENERATOR
 83rd ARAW NG DABAW
Event Risk Action Plan Guidelines

Event coordinators are advised that this document is the

required standard for risk action plans undertaken for Events
in the City. Should The Event already have a risk action plan
of a similar standard which is in accordance with the
Australian Standard for Risk Management that maybe
submitted in its place.
Definitions:
 Risk – the chance of something happening that will have a
detrimental impact on event objectives.
 Risk Assessment – the overall process of risk identification, risk
analysis and risk evaluation.
 Risk Management – the processes and structures that are put into
place to achieve objectives whilst
managing any adverse side effects.
 Risk Identification – is a matter of identifying the hazards/risks,
which may occur during the event.
List that can be used as a prompt
to assess the risks/hazards that
are either present, or may occur
during the event:
 Health/Injury/Disease
o Drug affected persons o Food poisoning
o Alcohol affected persons o Power failure
o Fire caused by electrical o Water failure
installations o Manual handling
o Fire risk caused by gas bottles o Working at heights
o Marque collapse o Exposure to chemicals
o Broken glass on reserve o Unclean toilets
Criminal Activity
o Disorderly conduct
o Consumption of alcohol
Environmental Risk
o Noise nuisance caused to neighbors
o Excessive litter left at the event
Legal/Contractual
o Loss of key contractors
Operational Crowd Safety
o Overcrowding/crowd control
o Lighting failure
o Trip hazards
o Extreme weather conditions
o Inadequate toilet facilities
o Communications failure
o Rides and amusements – jumping castles
o Fireworks malfunctions
Traffic Management
o Lack of parking
o Inadequate access for emergency vehicles
o Inadequate pedestrian safety

Promotion/PR
o Inadequate funding
o Loss of key personnel
Risk Analysis
- once risks are identifies they should be evaluated
on a 2 dimensional matrix which rates the likelihood
of the hazard and the scale of the possible
consequences. By undergoing this process it is
possible to analyze the seriousness of the risk that I
turn assists to determine which risks need to be
treated and which risks considered to be acceptable.
The following matrices
can be used for this
process:
Table 1: Example Consequence Matrix
Level Descriptor Consequence Details

1 Insignificant No injuries, low financial loss.

2 Minor First Aid required, temporary halt f event, medium financial loss.

Medical treatment required, external assistance required, high

3 Moderate
financial loss.

Extensive injuries, major halt of event, emergency services, major

4 Major
financial loss.

5 Catastrophic Death, potential prosecution, catastrophic financial loss.

Table II: Example Likelihood Matrix

Level Descriptor Consequence Details

5 Almost Certain Is expected to occur in most circumstance, more than once year.

4 Likely Will probably occur in most circumstances, once a year event.

Medical treatment required, external assistance required, high

3 Possible
financial loss.

Extensive injuries, major halt of event, emergency services, major

3 Unlikely
financial loss.

1 Rare Death, potential prosecution, catastrophic financial loss.

Risk Evaluation
- By using the above tables the risk can
be assessed as either low, medium, high
or extreme. This can be demonstrated
in Table 3.
 Table III: Example Consequence Table
Consequence

1 2 3 4 5
Insignificant Minor Moderate Major Catastrophic
5 – Almost High High Extreme Extreme
Moderate 5
certain 10 15 20 25

Low Moderate High High Extreme

4 – Likely
4 8 12 16 20
LIKELIHOOD

Low Moderate Moderate High High

3 – Possible
3 6 9 12 15

Low Low Moderate Moderate High

2 – Unlikely
2 4 6 8 10
Low Low Low Low Moderate
1 – Rare
1 2 3 4 5
Risk Controls
- All risks need to be eliminated where
possible. However, this is not always
possible therefore other measures need
to be taken to reduce the risk and
create a safer event. Use the hierarchy
of controls may be of assistance in this
process.
Hierarchy of Controls
o ELIMINATE – e.g. ban the use of jumping castles on days where
winds exceed 30km/hr.
o SUBSTITUTE – e.g. replace ladder with a scissor lift or step
platform, use weights instead of pegs for securing structures and
marquees.
o ENGINEERING CONTROLS – e.g. glass shields in front of food
preparation and serving areas, barriers to prevent pedestrian
access.
o ADMINISTRATIVE CONTROLS – e.g. training and induction for
all event staff, emergency plans, worksite inspections.
o PERSONAL PROTECTIVE EQUIPMENT (PPE) – e.g. sunhats,
sunscreen, long sleeve clothing, high visibility vests, enclosed
footwear.
The risk items listed below are risks that most events are exposed to in one form or another,
should a risk item not be relevant to the event delete it or state NA
 THANK YOU!
HAVE A NICE DAY 