People's Democratic Republic of Algeria

Ministry of Higher Education and Scientific Research

Higher School of Management Sciences Annaba

THE AUTHORITY IN ADMINISTRATION

‫السلطة في االدارة‬
Developed by: Groupe:02
 Chemmakh
Dhikra. Framed by:
 Nouri Nouha.  Mme.Boutelhik nadjla.

2023 - 2024
Authority in administration is the cornerstone of effective
management and governance.It empowers individuals or
positions to make critical decisions and ensure the
completion of tasks. This concept is crucial in the world of
organizational management,in both the public and
private sectors.But what exactly does this concept entail?
And why is it a linchpin in administrative systems? And
finally how can we make sure authority and power are
balanced for responsible decision-making?
 01 What is Authority in
administration ?

02 Sources of Authority in
Table of Content Administration.

03 Types of Authority in Administration.

04 Relationship between authority and power.

 05 The role of authority in decision
making.

06 Importance of authority in
administration.
Table of Content
07 Challenges in Exercising Authority.

08 Tips for effective authority in administration.

What is Authority in administration ?

Authority in administration refers to the legitimate power and

right to make decisions, give orders, and enforce rules within
an organization or a specific hierarchical structure. It is a
fundamental concept in management and governance, as it
defines who has the ability to control resources, direct
employees, and make important choices. Authority typically
flows downward in a hierarchical organization, and it comes
with responsibilities and accountability for the outcomes of
decisions and actions .
 Sources of Authority in
Administration

 Legal Authority:  Traditional Authority:

Derived from Low, Authority based on long-standing
regulations,and government customs, traditions, and historical
statutes that grant power practices that confer power to
to administrative bodies. specific individuals or institutions.

 Charismatic  Competence theory:

Authority:
Authority vested in an
individual to their
exceptional qualities ,
charisma, and the ability to
inspire and lead.
Can be based on personal
competence rather than formal
position.individuals with
intelligence ,knowledge, skill, and
experience can have authority even
without official roles.
Types of Authority in
Administration:

Involves a top-down management structure where line managers make

Line Authority: decisions without consulting others,directly linked to achieve organizational
objectives.
is giving to staff managers in response to an organization’s growth.it serves to
Staff Authority: support ,advise,and reduce the workload of line managers who may find their
existing skills and knowledge insufficient for larger , more complex tasks.

Also known as functional control , is a distinctive element within HR

Functional Authority: management . It grants the personnel manager special authority to oversee
personnel activities and serve as a key advisor to the top executive , playing
a crucial role in the organization.
 Relationship between
Authority and Power
G Guiding force
Authority acts as a guiding force that
directs and influences how power is
utilized in a giving context. It sets the
rules and norms for the exercise of
power.
P Power as a foundation
Means that the authority of a figure or
institution is grounded in the actual ability to
exert control and influence, which is derived
from the power they hold .In other words it’s
like saying:’’you can only lead effectively if
you have the means to make things happen’’.
M Mutual dependence
Authority and power are mutually
dependent. Authority relies on power to
enforce decisions, while power gains
legitimacy and effectiveness through
the endorsement of authority.
L Legitimacy & Control
Legitimacy is a critical aspect of
authority. It is the recognition and
acceptance of authority that gives
power its control. Legitimacy ensures
that power is used in a socially
acceptable and lawful manner.
 The role of authority in
decision making
Ensuring Accountability
authority designates a clear decision-
maker, ensuring that accountability is
established, and the individual
responsible for a decision can be held
responsible for its outcomes.
Minimizing Role Ambiguity
Authority involves defining clear
roles and responsibilities, ensuring
that individuals understand their
positions and decision-making
authority. This clarity reduces
confusion and conflicts within the
organization.
Streamlining Decision-Making
authority sets clear boundaries, specifying
who has the power to make specific
decisions. This clarity minimizes delays
and eliminates the need for extensive
deliberation and unnecessary approvals,
making the decision-making process more
efficient.
Balancing Autonomy and Collaboration
To balance autonomy and collaboration,
authority can be delegated to teams, granting
them a level of decision-making freedom. This
approach enhances teams' responsiveness and
adaptability while ensuring alignment with the
organization's goals and objectives.
 importance of authority in
administration
Effective leadership: Efficient decision making:
lies in providing clarity and
empowers leaders to provide clear direction,
foster trust, and shape behavior within their accountability for decision
organization. It enables them to responsibilities, expediting the decision-
articulate a vision, earn the trust of their making process by defining boundaries,
followers, and set a positive example, and facilitating the allocation of
ultimately guiding their teams necessary resources for effective
toward a common purpose and decision implementation. This enhances
strengthening organizational relationships. an organization's ability to make timely
and well-informed choices.
Organizational structure:

involves defining hierarchy, facilitating

coordination among departments, and
establishing responsibility and
reporting relationships. This structured
approach ensures clarity in roles and
relationships, contributing to the
organization's effective and efficient
operation.
Challenges in exercising Athority
Resistence to authority
Not everyone will agree with an authority figure’s decisions or actions.Handling
resistance, dissent, and conflict emotionally demanding.

Power abuse
Which is a serious ethical issue, it occurs when individuals or
institutions in position of power and influence,misues their
authority for personal gain, discriminate unfairly,engage in
corraption,violate human rights, limite transparency, misuse
resources, and exhibit authoritarian behavior.

Balancing authority and employees empowerment

It can be challenging for several reasons, as it involves finding finding
the right equilibrium between centralized ans decentralized decision-
making.
 Tips for effective authority
in administration
Communication skills:
establish open and transparent
communication channels. keep employees
informed about decisions, changes, and
expectations. Effective communication
helps build trust and understanding.
Lead by example:
leaders should set an example by
demonstrating the behavior and work
ethic they expect from others. This
includes adhering to ethical and
professional standards.
Continual learning:
stay up to date with industry trends,
management practices, and leadership
skills. Being knowledgeable and adaptable
is crucial for effective authority.
Empathy and emotional intelligence:
understand and connect with the emotions and
perspective of your team members.Empathy
can help build trust and a positive working
environment.
 Conclusion
In conclusion, harmonizing power and authority in administration
is essential for effective leadership and efficient governance. When
power and authority are balanced and used judiciously, it fosters
an environment of collaboration, transparency, and accountability.
This harmony promotes trust and respect among team members,
enhances decision-making processes, and ensures that the
organization's goals and objectives are consistently met.
 Thank You
Your attentive presence and curiosity
during our presentation were truly
appreciated. Thank you for your focus and
engagement.