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LGSE 3063 Session 2
LGSE 3063 Session 2
ACADEMIC WRITING
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Various Writing Styles
Academic Business Writing Creative Writing Technical Writing
Writing
Any writing is a type of writing is intended to is usually in regard to
done to fulfil a that seeks to elicit a express the original planning, developing,
requirement of a
college or business response. thoughts of the providing, maintaining
university. writer. and fixing technical
Academic equipment
writing is also
used for Memos, Letters, Poetry, Songs, User manuals, software
publications or Busines Plans, Movie and installation guides;
presented at Emails, Reports television scripts, Standard Operating
conferences Short Stories Procedures (SOP),
Service Contract
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Examples of Academic Genres
• Academic essays
• Research Papers / Articles
• Reports
• Case Studies
• Review of Literature
• Research proposals
• Book reviews
• Brief research reports
• Reflective writing
• Research Dissertations & Theses
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Academic Audience
The general characteristics of the academic audience:
• They value thorough and careful research
• They look for interested and genuine questioning about the subject matter
• They value precision in thought
• They insist that arguments be supported by evidence
• They expect clear and concise writing
• They expect a mature, academic voice
• They require accurate source documentation
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Types of Academic Audience
Specialist Audience General Educated Audience
Simple examples may not be useful Include important background that helps
beginners understand the main discussion
Include critical commentary of
research findings, concepts Define of key terms
(insightful analysis)
Use terms, jargons to explain concept Relate it to something they do know, and
help them connect the dots
Provide lots of examples to make your writing more
Provide relevant, topic-specific
concrete and descriptive.
information
Explain complex issues in a clear and simple
Careful research language
Text A Text B
Fire risk is defined as the product of the An appropriate fire safety design should ensure
occupant safety at first as building fire occurs
probability of fire occurrence and the
(Johnson & Myers, 2019, Cheong, 2018 &
consequence or extent of damage to be Gerald, 2018). According to Stephan (2020), fire
expected on the occurrence of fire (Hurley, safety regulations in many countries require Fire
2016). Fire risk assessment in buildings Risk Assessment to be carried out for buildings
comprises three steps which are fire hazard such as workplaces and houses in multiple
identification, fire risk analysis, and fire risk occupation. Section 35 in Occupational Safety
and Health Act 1994 states that a fire safety
evaluation. Fire hazard identification is a
design satisfies the corresponding prescriptive
systematic process to understand how, when, codes, it can be concluded that fire safety can be
and why fire could happen. ensured in an acceptable risk range.
TEXT A : General Educated Audience
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Can I write like I speak in
Academic setting?
“What makes academic writing formal?”
Cautious Objective
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FEATURES OF
ACADEMIC WRITING:
FORMAL LANGUAGE
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Use full words instead All contracted forms need to be in full forms
of contractions E.g: it’ll, it will / it’s, it is / there’s, there is
Colloquial / informal Beware of using slang, and general English term
words expressions E.g: gonna, stuff, a lot, things
Aspects
Phrasal Verbs A verb + preposition are often considered informal
E.g: look into, come across
Informal vocabulary E.g: hard, easy, big (adj.)
get, show, use (verb)
Avoid unspecified etc, and so on, thing
categories
Avoid rhetorical Industrial sites cause vast amounts of
questions the reader environmental pollution, so why do we still use
cannot answer them?
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Colloquial Language
"It is kind of cold outside." "He has a lot of reasons”
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Retirement is something
most of us must face Retirement is
sooner or later. inevitable.
vs.
Expressions that are used in everyday More formally worded
spoken language
Often imprecise, so is open to
misinterpretation
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At the end of the day, it Protecting
boils down to protecting biodiversity is
our biodiversity, because essential for a
our children’s future is in vs. sustainable future.
our hands.
Expressions that are used in everyday More formally worded
spoken language
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Needless to say, in this Computer skills are
day and age it is essential currently essential.
to have some computer vs.
skills
Expressions that are used in everyday More formally worded
spoken language
Often imprecise, so is open to
misinterpretation
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Colloquial Formal Alternative
good enough adequate
get through it survive, penetrate
part and parcel intrinsic to
beyond a shadow of doubt definitely
in recent years recently
got out of hand was no longer under control
a stumbling block point of contention, obstacle
in today's society today, currently
pros and cons advantages and disadvantages
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Colloquial Formal Alternative
pretty good persuasive
insightful;
was well researched
As we all know It is widely accepted/understood/believed
Hot topic A controversial issue, a contentious problem
More and more An increasing number
for sure I am sure/certain
loads of research extensive research
All walks of life different levels of society
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Informal Vocabulary
• Many words and phrases that are used in daily English
conversation are inappropriate for Academic Writing.
• When writing a paper, you want to communicate to your reader
that you have thought carefully about your ideas.
• If you write in an informal style that reminds the reader of a
casual conversation, your reader may not take your ideas as
seriously.
• A formal tone helps establish the writer's respect for the audience
and suggests that the writer is serious about his or her topic.
Formal vs. Informal Verbs
Informal Formal Informal Formal
Seem Appear Tell Inform
Climb Ascend get Obtain
Help Assist Keep Preserve / retain
stop Cease Need Require
Begin Commence Wrong Incorrect
Use Utilise enough Sufficient
Shorten Decrease Understanding Comprehension
Show Demonstrate Lack Deficiency
Go Depart Give provide
Want Desire Happen Occur
Ask Enquire
end Finish
Formal vs. Informal Adjectives
Informal Formal
A lot of, lots of many, numerous, a large number of
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Informal vs. Formal Sentence Starters
Informal Example Alternative
Also Also, the participants were in (Moreover/Furthermore), the
agreement on the third participants were in agreement
question on the third question
So So it can be concluded that the Therefore it can be concluded
model needs further that the model needs further
refinement refinement
And And the participants were all The participants were all over
over the age of 30 the age of 30
Besides Besides, we asked all the Additionally, we asked all the
participants to sign an participants to sign an
agreement agreement
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Avoid Rhetorical Questions
• Rhetorical question is a question for which no answer is expected.
• Readers might not know the answer and the point being made could
be more strongly and clearly expressed as a statement.
Informal (includes rhetorical question) Formal
Industrial sites cause vast amounts of The question surrounding the
environmental pollution, so why do we still continued use of industrial sites, given
use them? their vast pollution production, still
remains.
What is a team? A team can be one person A team can include one person but
but will usually end up including many more. usually involves many more.
The question is, however, does the "Design It is questionable whether the "Design
School Model" provide a practical solution to School Model" provides a practical
the problem of how to formulate strategy? solution to the problem of strategy
formulation.
FEATURES OF
ACADEMIC WRITING:
PRECISE LANGUAGE
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Precision
• In academic writing, writers need to be precise when using
information, dates or figures.
• In some cases, words can have multiple meanings - harder for the
reader to extract your meaning.
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Imprecise Precise
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Precision : Choose words that express concepts clearly
Fuzzy and Imprecise Particular and Clear
Problem e.g Malnutrition among children
Fast 200km/second
Small number of votes 76 votes
Soon In 2022
thing aspects, components, details, entities, facets, factors,
features, objects or phenomena
Many problems e.g Depression, anxiety and stress
In the past In 1990
A lot of respondents chose… 153 respondents chose…
etc, and so on (be specific)
Private cars are Private cars offer more privacy and comfort than public
more convenient than public transport, and in most cases save you time.
transport.
Precision : Choose verbs that express concepts clearly
• Certain verbs are considered too imprecise for academic writing, in
that they do not provide detailed, exact meaning we require.
• The word “get” has so many different meanings. In the following
sentences, a different formal equivalent of GET is needed each time:
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Choose verbs that express concepts clearly
• Certain verbs are considered too imprecise for academic writing, in
that they do not provide detailed, exact meaning we require.
• The word “get” has so many different meanings. In the following
sentences, a different formal equivalent of GET is needed each time:
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FEATURES OF
ACADEMIC WRITING:
IMPERSONAL
LANGUAGE
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Impersonal (Tone)
• Tone refers to the writer's voice in a written work.
• Academic writing is formal in tone and meant to be objective,
using cited sources to support an argument or position.
• This assumes the focus is not the author, but rather the writing
(“this essay”, “this report”, “this literature review”).
• The first person point of view is considered informal, and is not
encouraged in academic writing.
Examples of personal opinion:
“I believe…” “I think…” “In my opinion…” “I would say that…”
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Impersonal (Tone)
• The language of academic writing should be impersonal, and
should not include personal pronouns, emotional language
With personal pronoun ‘I’ I believe modern technology should not replace
traditional face-to-face classroom teaching
Without personal pronoun ‘I’ Modern technology should not replace traditional
face-to-face classroom teaching
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Personal Pronouns : Point of view
First Person Voice: Second Person Voice: Third Person Voice:
• Words like I, me, my, • Words like you and your • Words like he, she,
ours, us, and we • Used to directly address they, them, person,
• Used to tell personal the reader, especially one, and descriptive
stories when giving directions words like author,
• Useful for the reader to • Useful for the language of reader, player
see into the writer’s everyday life and creating • Useful for the writer
thoughts and feel the a bond between the writer to maintain an all-
writer’s emotions and the reader knowing, unbiased
• Informal • Informal perspective
• Formal
Expressing your opinion without using 1st or
2nd person voice
1. Change to third person
Instead of… Write…
I argue The report argues
We researched the issue The group researched the issue
I used structured interviews The chosen methodology was
I found that It was found that
I feel that you should not One should not / A person should
not
Many of you are confused Many students are confused
*They argued that The authors argued that
2. Use a passive structure
Instead of… Write…
“We should invest more “More money should be
money in education” invested in education”
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3. Relate your writing to the evidence, not to your thinking.
Avoid these pronouns / phrases in Use these words / phrases in
academic writing academic writing instead
I think… The literature suggests (that)
I feel… The results indicate (that)
I believe… Considering the results,
I am convinced that… According to the figures,
I am sure that… It is evident (that)…
It is my belief that… The research indicates/suggests
(that)…
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4. Use “It is” + ADJECTIVE/NOUN and “There is/are” + NOUN
Instead of… Write…
“I cannot understand why “It is difficult to
this decision was taken.” understand why this decision
was taken.”
“Many people were “There was a lot of
confused about the change in confusion about the change in
legislation about tobacco legislation about tobacco
advertising.” advertising.”
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Relate your writing to the
evidence, not to your thinking
• Sample A
My research suggests strong perceptions of the programme as delivering language improvement,
friendship and increased world knowledge and I believe that it should be promoted more
rigorously within the university. I am convinced that universities should consider participation in
such schemes as a prerequisite for student exchange programmes, rather than relying wholly on
criteria such as IELTS scores or other scholastic achievements.
• Sample B
The research suggests strong perceptions of the programme as delivering language improvement,
friendship and increased world knowledge and the results indicate that it should be promoted
more rigorously within the university. It is evident that universities should consider participation
in such schemes as a prerequisite for student exchange programmes, rather than relying wholly on
criteria such as IELTS scores or other scholastic achievements.
FEATURES OF
ACADEMIC WRITING:
OBJECTIVE
LANGUAGE
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Objectivity
• Objectivity is unbiased, based on facts and evidence and is not
influenced by personal feelings.
• When personal beliefs or emotions influence your writing it
is subjective and thus less convincing.
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Components of an Academic Argument
• An academic argument is made up of three components.
Ethos
The point that the The reasons and
Authors answer the
author is trying to 'so what' question
evidence the author Pathos
make is using to justify a
claim Logos
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What does the text offer to persuade us to believe the writer’s
claim?
What does the text offer to persuade us to believe the writer’s claim?
Argument was
developed using
facts, research
findings, statistics
Argument was
developed using a
strong focus on
emotion
Objectivity: Emotive Language
• Emotive language appeals to the emotions or values of your
reader.
• Emotive language tends to use superlatives and/or exaggeration in
an attempt to incite an emotional reaction.
Example
Japanese orthography is too difficult to be well-understood…
Japanese orthography is not generally well-understood…
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FEATURES OF
ACADEMIC WRITING:
CAUTIOUS LANGUAGE
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“All sheep are
white…….
Eliminating hasty
generalization
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Cautious (Hedging)
• In any kind of academic writing it is necessary to make decisions
about your stance to a particular subject, or the strengths of claims
you are making.
• It is unlikely that the evidence you present will be conclusive
enough for you to state that something will definitely happen.
• Academic writing often calls for a cautious style - to indicate that
an issue has more than one answer or interpretation.
• This is especially important when commenting on data, discussing
implications or drawing conclusions from findings.
Cautious (Hedging)
• In our writing, we often indicate how confident we are about the
claims we make
Confident
Diet is undoubtedly an
important factor in the health of
the respondents.
Cautious (Hedging)
• In our writing, we often indicate how confident we are about the
claims we make
Confident
Diet is undoubtedly an
important factor in the health of
the respondents.
“absolute statement”
Cautious (Hedging)
• In our writing, we often indicate how confident we are about the
claims we make
Confident Cautious
“absolute statement”
Cautious (Hedging)
• In our writing, we often indicate how confident we are about the
claims we make
Confident Cautious
Confident Cautious
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Reasons for Hedging
• Authors use hedging in order to tone down their
utterances and minimize the risk of opposition –to avoid
scientific imprecision and personal accountability for what
is presented.
• Authors need to inform readers that what they claim is
not clear-cut and the final word on the topic.
• As ways of being more precise in reporting results -
present the true state of the writers' understanding.
• To be used as a positive or negative politeness strategy
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Establish academic writing
Positive politeness
style in English
strategies
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Be Cautious
• Using cautious language allows ideas, arguments, evaluations and
conclusions expressed in your academic writing to remain open to
interpretation by the reader
• Hedging is the use of linguistic devices to express hesitation or
uncertainty as well as to demonstrate politeness and indirectness.
1.Introductory verbs
2. Modals
Hedging 3. Adverbs of frequency
4. ‘That’/’It’ clauses
Language techniques to 'soften'
your claims 5. Modal adverbs
6. Quantifiers
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Hedging Devices
Tentative Verbs Modal Verbs
seem, appear, tend, believe, indicate, should, would, may, might, could
suggest
Adv of Frequency
often, commonly, sometimes, usually,
generally, rarely, hardly ever
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Should you always hedge?
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Hedging vs Boosters
• Hedges and boosters are also used as a significant way to express
the degree of confidence of an author in academic writing.
• The selective use of boosters will convince your reader that you
know your stuff and are an expert in your field
• Boosters strengthen a statement so that the author can present a
strong point of view and persuade the reader of the author’s
point.
• Boosters are most often used in the introductory and concluding
sections of papers, theses and books - the introduction and
conclusion are where the writer wants to influence the reader.
Certainty
Barometer
• Certainty can be
expressed with
varying degrees,
ranging from less to
more certain
• You can still make
bold claims, if they
are justified
*Try to avoid using the terms that
imply 100% or 0% certainty
Hedging vs Boosters : Across Disciplines
• Certainty is more present in scientific texts than social sciences
Doubt(s) can lead to no one will be able to
Medicine A might be helpful for skin cancer use the drug in the future because they
can’t risk on their health
• When dealing with social sciences, one cannot be sure about the results
of researches on behaviors as social sciences try to explain and account
the different behavioural patterns and such patterns are complex and
vary from one to another.
• Hedging is commonly practised in scientific writing, it is important for
writers to be aware of their hedges and to avoid using them in excess.
Thank you