Disaster Risk Reduction and

Management Service
☔
Formulation of the
Contingency Plan (CP) Process
& Format
 CP Process
Workshop No. Topic
1 Chapter I. Hazard Analysis
2 Anatomy of the Hazard
3 Scenario Generation
4 Affected Learners and Personnel
5 Chapter II. Goals and Objectives
Chapter III. Response
6 CP Form 7 : Resource Inventory
Arrangements
CP Forms/Substance
CP Form 1: Hazard Identification
CP Form 2: Anatomy of the Hazard
CP Form 3A/3B: Scenario Generation (Natural or
Human Induced Hazard)
CP Form 4A.1 : Affected Learners
CP Form 4A.2 : Affected Personnel
CP Form 4B.1 : Breakdown of Affected Learners
CP Form 4B.2 : Breakdown of Affected Personnel
CP Form 5: Response Activities
CP Form 6 : Response Activities (CP Form 6)
CP Form 8 : Resource Projection
CP Form 10 : SDRRM Team Directory (CP Form 10)
 CP Format
Chapter I : Background

Chapter II : Goals and Objectives

Chapter III : Response Arrangements

Chapter IV : Activation

Annexes
 CP Formulation
Chapter I. Background

Hazard Hazard to
Introduction Scenario
Analysis Plan for
 CP Formulation
Chapter I. Background
 Probability Scale for Planners
1 2 3 4 5
Almost
Most Unlikely Unlikely Likely Very Likely
Certain
The event may The event The event The event will The event is
occur only in could occur at might occur at probably occur expected to
exceptional some time, but some time, in most or occur in many
cases probably will and probably many cases or most cases
not will
At least once in At least once in At least once in At least once in At least once
5 years 4 years 3 years 2 years every year
 Impact Scale for Planners
1 2 3 4 5
Negligible Minor Moderate Severe Devastating
No casualty ∙ Injured: 1- 5 ∙ Injured: 1- 20 ∙ Injured: 1- 50 ∙ Injured: ≥50
(dead, injured, ∙ Dead: 0 ∙ Dead: 1- 2 ∙ Dead: 1- 20 ∙ Dead: ≥21
missing) ∙ Missing: 0 ∙ Missing:1- 2 ∙ Missing: 1- 20 ∙ Missing: ≥21

No damage to Minor loss and/or Significant loss Major loss to Catastrophic loss to
property damage to and/or damage to property property
property property (Php
(up to Php 500,001-3M) (Php 3-10M) (Php 10M above)
500,000 worth of
damage)
No delay in Up to one day Up to 1 week Between 1 month More than 1 month
normal delay in delay in delay in operations delay in operations
functioning operations operations
Workshop
Time Frame : 30mins
Output : CP Form 1

Begin!
 CP Formulation
Chapter I. Background
Root Causes. Deep- seated/rooted situations that
create/heighten the possibility of a hazard turning into a disastrous
event.

Early Warning Signs. These are valuable indicators to initiate

action.

Triggering Factors. Turn the hazard into actual disaster or crisis.

Existing Mitigating Measures of the LGU/ community/ agency/

office/ organization.
(example)
Anatomy of the Hazard (Tropical Cyclone)
Root Existing
Early Warning Signs Triggering Factors
Causes Mitigating Measures
The geographic location • PAGASA Weather A tropical cyclone make landfall • Non-structural measures
of the Province of Bulletins; over Hinatuan, Surigao del Sur like de-clogging and
Agusan del Norte makes • Tri media (TV, radio in a West North West direction planted mangroves;
it prone to tropical and internet); traversing over Cabadbaran • Structural measures
cyclone which may occur • Indigenous knowledge City, Agusan del Norte may be such as seawalls and
in the month of such unexplained enhanced by the following flood control structures
November to February. migration of birds; weather conditions:
However, with the blood red coloration of • Habagat or Southwest
climate change the sky during sunset Monsoon
manifestation, a tropical and sunrise and • Low Pressure Area
cyclone may also occur convergence of cirrus • Inter-tropical Convergence
during the months of clouds at one point in Zone (ITCZ)
March to October. the horizon.
(example)
Anatomy of the Hazard (Earthquake)
Root Early Warning Existing
Triggering Factors
Causes Signs Mitigating Measures
Geographical None Sudden movement of ▪ LGUs were guided in the installation of permanent
Location/ fault along Surigao- markers for to identify fault locations within their
characteristics: Esperanza segment jurisdictions through the walk-the-fault activity;
▪ No-build-zone policy implemented within 5-meter
Approximately 47km buffer zone from the trace of the fault; avoiding
fault line transects 5 construction on top of an active fault;
LGUs (RTR, CBR, ▪ Assessment on structural integrity of
Tubay, Santiago and infrastructures through infrastructure audit
Jabonga) in Agusan especially to government/public facilities;
del Norte ▪ Implementation of building design standard and
structural analysis;
▪ Establishment of evacuation procedures,
identification of evacuation sites assessed by MGB
and conducted earthquake and fire drills and
simulation exercises.
(example)
Anatomy of the Hazard (Flood)
Root Existing
Early Warning Signs Triggering Factors
Causes Mitigating Measures
∙ Silted riverbanks ∙ Sudden rise of ∙ Continuous ∙ Riverbank protection (dike);
and creeks; water; moderate and ∙ Flood wall;
∙ Denuded forest and ∙ Discoloration of heavy rains; ∙ Tree planting and growing
watershed; water; ∙ Dam breach and activities;
∙ Poor drainage; ∙ Rainfall advisory water regulated ∙ Regular desiltation of rivers;
∙ Lack of flood from PAGASA; release of NIA. ∙ Presence of water level sensor;
control; ∙ Presence of debris ∙ Regular clean-up drive and
∙ Improper waste along the rivers and declogging of canals;
disposal; creeks; ∙ Enforcement of solid waste
∙ Geographical ∙ Indigenous management;
location (low lying knowledge (changes ∙ Provincial Disaster Risk Reduction
areas); of animal behavior) and Management Plan (PDRRMP);
∙ Sea level rise.
(example)
Anatomy of the Hazard (EREID)
Root Existing
Early Warning Signs Triggering Factors
Causes Mitigating Measures
Emerging Infectious ∙ increasing number of Emerging Infectious Disease: ∙ Contact tracing led to early
Disease: cases globally detection.
∙ travel from infected areas
∙ Prevention, Detection,
∙ zoonotic transmission ∙ reported cases from
∙ complacency of health protocols Isolation, Treatment,
between man and Epidemiology and
∙ unavailability of vaccine Rehabilitation/Reintegration
animal Surveillance of World
(PDITR)
Health Organization ∙ mobilization of population
∙ animal (pangolin) to ∙ Enforcement of strict
human transmission (WHO) and DOH
∙ poor hygienic behavior quarantine measures.
Re-Emerging Re-Emerging Infectious
Infectious Disease: Disease:
∙ zoonotic transmission ∙ travel from infected areas
between man and
∙ poor environmental sanitation
animal
∙ mobilization of infected
individual
Workshop
Time Frame : 30mins
Set-up : Grouping according to
Hazard
Output : CP Form 2

Begin!
 CP Formulation
Chapter I. Background
CP Form 3A: Scenario Generation for Natural Hazard
PARTICULARS BAD WORSE WORST
(CAN BE CUSTOMIZED)
General Description of Event
No. of Affected Learners (Male, Female, IP, Muslim, PWD) Male=
Female=
IP=
Muslim=
PWD=
No. of Dead Learners (Male, Female, IP, Muslim, PWD)
No. of Injured Learners (Male, Female, IP, Muslim, PWD)
No. of Missing Learners (Male, Female, IP, Muslim, PWD)
No. of Affected Teaching Personnel (Male, Female)
No. of Dead Teaching Personnel (Male, Female)
No. of Injured Teaching Personnel (Male, Female)
No. of Missing Teaching Personnel (Male, Female)
 CP Formulation
Chapter I. Background
(cont.) CP Form 3A: Scenario Generation for Natural Hazard
PARTICULARS BAD WORSE WORST
(CAN BE CUSTOMIZED)

No. of Dead Non-Teaching Personnel (Male, Female)

No. of Injured Non-Teaching Personnel (Male, Female)
No. of Missing Non-Teaching Personnel (Male, Female)
EFFECTS
Infrastructure
• Totally damaged CLs
• Partially damaged CLs
• Damaged WASH facilities
• Damaged other infrastructures and ancillary facilities (e.g.,
laboratories, clinic, library)
 CP Formulation
Chapter I. Background
(cont.) CP Form 3A: Scenario Generation for Natural Hazard
PARTICULARS BAD WORSE WORST
(CAN BE CUSTOMIZED)

Non-infrastructure
• Damaged furnitures and fixtures
• Damaged learning resources and self-learning modules
• Damaged Information and Communication Technology (ICT) equipment
• Damaged laboratory equipment
• Damaged medical and dental equipment and supplies
• damaged technical-vocational supplies and equipment
Communication
Power/ Electricity
Transportation
Response Capabilities
 CP Formulation
Chapter I. Background
(cont.) CP Form 3A: Scenario Generation for Natural Hazard
PARTICULARS BAD WORSE WORST
(CAN BE CUSTOMIZED)

Response Capabilities
Others_________
Others_________
Others_________

<Describe the results of the accomplished form.>

 CP Formulation
Chapter I. Background
CP Form 3B: Scenario Generation for Human-Induced Hazard
PARTICULARS BAD WORSE WORST
(CAN BE CUSTOMIZED)
General Description of Event
No. of Affected Learners (Male, Female, IP, Muslim, PWD)
No. of Dead Learners (Male, Female, IP, Muslim, PWD)
No. of Injured Learners (Male, Female, IP, Muslim, PWD)
No. of Missing Learners (Male, Female, IP, Muslim, PWD)
No. of Affected Personnel (Male, Female,)
No. of Dead Personnel (Male, Female)
No. of Injured Personnel (Male, Female)
No. of Missing Personnel (Male, Female)
No. of Affected Non-Teaching Personnel (Male, Female)
 CP Formulation
Chapter I. Background
(cont.) CP Form 3B: Scenario Generation for Human-Induced Hazard
PARTICULARS
BAD WORSE WORST
(CAN BE CUSTOMIZED)
No. of Dead Non-Teaching Personnel (Male, Female)
No. of Injured Non-Teaching Personnel (Male, Female)
No. of Missing Non-Teaching Personnel (Male, Female)
EFFECTS
Infrastructure
Non-infrastructure
Communication
Power/ Electricity
Transportation
 CP Formulation
Chapter I. Background
(cont.) CP Form 3B: Scenario Generation for Human-Induced Hazard
PARTICULARS
BAD WORSE WORST
(CAN BE CUSTOMIZED)
Transportation
Environment
Response Capabilities
Government Trust
Others_________
Others_________
Others_________
(example)
General Description of Event (COVID-19)
 (example)
General Description of Event (Typhoon)
PARTICULARS
BAD WORSE WORST
(CAN BE CUSTOMIZED)
General Description of Super typhoon named Queno
Event Tropical Depression made landfall in Hinatuan, Surigao
Typhoon made landfall
made landfall over del Sur in a WNW direction
over Hinatuan,
Hinatuan, Surigao traversing over Cabadbaran City,
Surigao del Sur in a
del Sur in a WNW Agusan del Norte with maximum
WNW direction
direction traversing sustained winds of 240 kph and
traversing over
over Cabadbaran gustiness of up to 300 kph with a
Cabadbaran City,
City, Agusan del diameter of 600 kms. Super
Agusan del Norte;
Norte; maximum typhoon Queno will bring heavy
maximum sustained
sustained winds of rains and will cause the
wind of 64 to 117 kph
less than 63 kph is occurrence of storm surge,
is observed
observed flashfloods and landslides in
different areas in the province.
Workshop
Time Frame : 1hr.
Set-up : Grouping according to Hazard
Output : either CP Form 3A or 3B

Begin!
 CP Formulation
Chapter I. Background
CP Form 4A.1: Affected Learners
DISPLACED LEARNERS
NO. OF
NO. OF LEARNERS NO. OF LEARNERS
AREA/ LOCATION LEARNERS REASONS FOR
INSIDE EVACUATION OUTSIDE EVACUATION
AFFECTED DISPLACEMENT
CENTERS CENTERS

TOTAL
<Describe the results of the accomplished form.>
 CP Formulation
Chapter I. Background
CP Form 4A.2: Affected Personnel
DISPLACED TEACHING PERSONNEL NO. OF NON- DISPLACED NON-TEACHING PERSONNEL
TEACHING
PERSONNEL
NO. OF AFFECTED
AREA/ TEACHING NO. OF NO. OF NO. OF NON-
NO. OF NON-
LOCATION PERSONNEL TEACHING TEACHING TEACHING
TEACHING
AFFECTED PERSONNEL PERSONNEL REASONS FOR PERSONNEL REASONS FOR
OUTSIDE
INSIDE OUTSIDE DISPLACEMENT INSIDE DISPLACEMENT
EVACUATION
EVACUATION EVACUATION EVACUATION
CENTERS
CENTERS CENTERS CENTERS

TOTAL
<Describe the results of the accomplished form.>
 CP Formulation
Chapter I. Background
CP Form 4B.1: Breakdown of Affected Learners
BREAKDOWN
NO. OF (FILL-UP ONLY WHEN APPROPRIATE)
AREA/ LEARNERS IP LEARNERS LEARNERS WITH MUSLIM ALS LEARNERS OTHERS
LOCATION AFFECTED K- G3 G4-G6 SHS DISABILITY LEARNERS

M F M F M F M F M F M F M F M F

<Describe the results of the accomplished form.>

TOTAL
 CP Formulation
Chapter I. Background
CP Form 4B.2: Breakdown of Affected Personnel
NO. OF TEACHING PERSONNEL NO. OF NON-TEACHING PERSONNEL
AFFECTED AFFECTED
AREA/ LOCATION
OTHERS
M F M F

<Describe the results of the accomplished form.>

Workshop
Time Frame : 1hour
Output : CP Form 4A.1
CP Form 4A.2
CP Form 4B.1
CP Form 4B.2

Begin!
 CP Formulation
Chapter II. Goals and
Objectives
 Goal Objectives

State the overall goal(s) of the Contingency Plan,

or the end state that a Contingency Plan aims to
achieve.
 Goal Objectives

Enumerate the general objective(s) of the

Contingency Plan to achieve the desired goal.
 SMARTER Objectives
S− pecific: clearly and exactly presented or stated; precise or exact
M− easurable: an adequate or due portion is quantifiable
A− ttainable: capable of being achieved
R− ealistic: resembles real life; very much like in the actual setting
T− ime- bound: a period of time is planned for a particular action
E− xtending: can be continued to a specific direction, distance, space or time
R− ewarding: recompenses effort; generates feeling of fulfillment
 Important
CP goal and objectives must be:
• Anchored to the relevant policies
• Humanitarian in nature
• Non- controversial
• Beneficial to all end-users
GOAL

The goal of the contingency plan is to provide effective, efficient, timely and
well-coordinated response mechanisms in the event of the occurrence of TOP
1 HAZARD_ in _CABAYAWA ELEMENTARY SCHOOL, TUBAY,
AGUSAN DEL NORTE_. Such mechanisms shall help to protect lives of
learners and stakeholders, school properties, and the environment, and restore
the immediate needs of the affected communities.
 OBJECTIVES
1. To determine the immediate tasks required in the event of _TYPHOONTop
1 Hazard____;
2. To account all resources that can be used in the event of TYPHOON_Top 1
Hazard____;
3. To establish proper coordination through efficient communication and
linkage among _stakeholders;
4. To provide the immediate and appropriate needs of the affected learners and
school personnel in Cabayawa Elementary School, Tubay, agusan del
Norte______; and
5. To reinforce the standards of reporting system set by the Department of
Education and National Disaster Risk Reduction Management Council
(NDRRMC).
Workshop
Time Frame : 30mins
Set-up : Grouping according to Hazard
Output : Goals and Objectives

Begin!
 CP Formulation
Chapter III. Response
Arrangements
CP Form 6: Response Activities

TIMEFRAME RESPONSIBLE
RESPONSE ACTIVITIES
(after the trigger) TEAM/COMMITTEE
Within 24 hours
Within 48 to 72 hours
After 72 hours and onwards

Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.

<Describe the results of the accomplished form.>
 CP Formulation
Chapter III. Response
Arrangements
CP Form 7: Resource Inventory

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

<Describe the results of the accomplished form.>

 CP Formulation
Chapter III. Response
Arrangements
CP Form 8: Resource Projection
ACTIVITIES/ COST SOURCE OF
RESOURCE NEED HAVE GAPS SOURCES TO FILL ESTIMATES FUNDS
(NEED – HAVE) (FILL-UP ONLY WHEN (FILL-UP ONLY WHEN
THE GAPS APPROPRIATE) APPROPRIATE)

<Describe
TOTAL the results of the accomplished form.>
 CP Formulation
Chapter III. Response
Arrangements
Workshop
Time Frame : 1hr. and 30mins.
Set-up : Grouping according to Hazard
Output : CP Form 6
CP Form 7
CP Form 8
CP Form 10

Begin!
 CP Formulation
Chapter IV. Activation

Activation Non-
Deactivation Activation
 RECAP
✔ What is Contingency Planning?
✔ What are the components of a well-crafted
CP?
✔ Why do we do Contingency Planning?
✔ What are the benefits of CP?
✔ How to conduct Contingency Planning?
 A good plan implemented
TODAY
is better than a perfect plan
implemented TOMORROW.
 THANK YOU!
📣 ☔
drrmo@deped.ph
(02) 637-7933