PRESENTAION SKILLS

WHAT IS A PRESENTATON?
*A presentation is an opportunity to
communicate your views or ideas to an
audience.
_Mainly this can be of three types:
*Extemporaneous presentation
*Memorizing
*Reading
 we may make presentations to our:
*Bosses
*New employees
*Customers
*Colleagues
*Suppliers
STEPS IN PRESENTATION PROCESS
*PLANNING:
*Get to know your listeners
*Analyse the circumstances around your talk.
*The location and the size of the audience.
 WRITING:

WRITING:
 Brainstorm the topic.
 Get the hard information.
 Write a draft and read it aloud.
 Use visual aids.
 Beyond the rough draft.
COMPLETING:
 Practice, Practice, Practice,.
 It’s natural to feel nervous.
DELIVER THE PRESENTATION:
 Delivery of your speech.
 Handling questions.
 GET TO KNOW YOUR LISTENERS:
To be a good speaker, be a good listener
Analyse the audience for planning a successful presentation, i.e.,
about
 The age of the audience.
 Gender of the audience.
 occupation
 cultural background
 Group memberships.
 The level of the audience (knowledge level in the area of the topic)
 The attitude of the audience towards the topic.
 The expectations of the audience from the speaker.
 Good presentations staff where the audiences and then move them
towards the speaker.
 ANALYSE THE CIRCUMSTANCES
AROUN DYOUR TALK:
 Your presentation will be affected by location and the
audience. In adjusting your presentation to the audience,
you have to decide:
 the level of language and style to use.
 The circumstance and mechanism of your speech or talk.
 Is it a sales presentation, a speech at a wedding, or an
informational speech?
 Is it a light hearted persuasive, political, joyful,
passionate speech?
 What is the length and situation of the presentation?
 How many people and what sort of people will there be in
the audience?
 Is the audience enthusiastic or depressed about the
topic?
 What has brought the audience together?
 THE LOCATION AND THE SIZE OF
THE AUDIENCE
 The location of a meeting and the facilities
provided will have a major influence on giving a
good presentation. They are:
 The room size, seating arrangements, layout,
setup and acoustics.
 The Technical arrangements like microphones,
power points, computers use, audio-visuals,
Lighting, music, Lighting, etc.,
 Physical distortions vide noise, moving people
coffee/snacks facilities in break intervals.
 BRAINSTORM THE TOPIC:
 To get further ideas on what you want to say,
you should brainstorm the topic. This consists of
writing down everything about the topic that
comes in to your need.
 Jot down anything you feel may be useful
quotes, ideas anecdotes, facts, figures, example,
anything.
 Think of some good stories, analogies or
examples.
 Have the facts and statistics necessary to
support your argument.
 GET THE HARD INFORMATION:
 After having your ideas in some kind of order, you have to gather
sufficient evidence to back up your ideas.
 The quality of a good speech is often determined by the quality of the
information it provides.
Gather the information from:
 Books on the topic
 Journals (Subjects & Research)
 Abstracts
 Year Books
 News Papers
 News Channels
 Encyclopedias.
 On Internet on sites related to subject area (or) like www.microsoft
encarta.com (or) www.britanica.com-
 Meeting the professionals, experts in the subject (or) the people
concerned.
*The facts, statistics, quotes, and opinions that your research produces will
add to the persuasiveness of your presentation. Remember to present the
topic in an interesting and dramatic way.
*The values of facts and figures lend authority to your presentation and
increase your confidence.
 WRITE A DRAFT AND READ IT
ALOUD
 Once you have come up with a good idea and
theme with interesting information the best way
to develop your speech is to let is stew for a
while.
 Then the ideas will become clearer, and you will
be able to write them down. When you write the
first draft of your speech, it should contain the
three basic elements:
-the information
-the discussion
-the conclusion
 THE INTRODUCTION :
 - In a formal speech it is customary to thank the people
who invited you.
 - You might also have to address and thank
important people who are there at the presentation
spend about 10% of your allotted time on your
introduction.
 - Grab the attention of the audience immediately
with a catchy headline.
 - Follow it by a clear and concise statement of
what you intend to talk about “Today I’m going to
speak/show about…./Show you….,
 - Express your point clearly and concisely so that
your audience knows where you stand on this issue.
 THE DISSCUSSION:
 - In the discussion or body of your presentation,
you develop your argument and convince your
audience of your conviction, use logical
argument and support your argument with
example;
 - Allot, say of the given time for discussion, use
familiar language and style according to the
attitude and knowledge level of the audience.
 - Use appropriate audio visual aids to keep your
audience interest up.
 THE CONCLUSION:
 - Keep your conclusion short and to the
point-by repeating the important points?
 By using a key transition statement , show you
are coming to the end of your presentation.
 Try to end with a big – band with a one-
liner or a memorable expression. Have a clear
call to action so that your audience will take
action after you have finished your talk.
 USE VISUAL AIDS:
 Visual aids help to create interest and to illustrate points that may
be hard to explain using words.
 They also help the speaker to remember the details of the
presentation and help to improve the speaker’s professional image.
 The visual aids that might be considered for presentation are:
 Over head Projectors & transparencies
 White board
 Flip charts to prepare
 Video clips
 Models and/or samples
 A computer – based program such as Microsoft Power Point.
 Photographs and prepared diagrams.
 BEYOND THE ROUGH DRAFT
 Once you have written out your notes.
 Break them up into a number of simple, easy to
– remember points.
 Write down a single word, a memorable phrase,
and a symbol of something to remind you of
what you say.
 Practice your speech a few times.
 Find that you remember the important bits
 Gain confidence on what you say.
 Find your self making mental notes, remember
the sequence of ideas and topics.
PRACTICE ,PRACTICE, PRACTICE:
 If you want to deliver a really interesting, confident and
memorable speech you will need to practice.
 During the practices, slowly become less
dependent on your notes.
 Practice at least four times to get confidence,
clarity and interesting.
 Practice making your voice more interesting.
 Practice right accent, intonation and variation in the
pitch.
 Before final presentation, practice in front of your friends
or close relatives or in front of a video camera or you
can record your practice and play back and learn from
any mistakes made.
 IT IS NATURAL TO FEEL NERVOUS:
 Even after practicing, you will still probably fell nervous when you
finally get out there in front of your audience.
 When you feel nervous, take a deep breath, hold it and let it out
with a confident smile.
 Pause to take deep breaths
 Look at your audience
 Use gestures appropriately to demonstrate your points.
 Believe your self
 Think/Imagine you did more work and know more than the
audience on the topic.
 Take care on your physical appearance and body language.
 Speak slowly, clearly and with impact.
 Project your voice to reach the back row of the audience.
 DELEVERY OF YOUR SPEECH
 The start:
 Do not apologise
 Be confident
 Know the topic well
 Be confident
 Audience Mood:
 Be emphathetic to your audience mood
 Watch your audience’s body language ,
 your voice: Clearly audible,
 Speak slow and use the right pace
 Use proper accent, intonation and pitch variation
 Body language:
 Position of the body, facial expressions, movement of hands, eye-
contact should be appropriate.
VISUAL AIDS:
 Use the visual aids cautiously see that they should not cause any
inconvenience/trouble to presentation. Use them wisely to make your
presentation effectively.
TIMING:
 Make sure that you end your presentation on time.
CONCLUSION:
 Finish with a bang. Go out on a high note. Ask the audience for
action.
HANDLING THE QUESTIONS:
 Ask the audience if there are any questions. At the same time,
maintain professional self control and control of the situation.
 Look directly at the questioner as you speak, repeat the question
for all to hear.
 Answer the question by also looking at the audience and not just at the
person who asked you the question.