Project Management Fundamentals

Week 2: Project integration management

Lecturer: Dr. Dang Nguyen

 LAST WEEK

• Introduction to the course

• Project management fundamentals
• Project selection
 Project definition

Houses, sport cars...

A project is a temporary endeavor undertaken to create a unique product, service, or result.

(PMBoK 6TH, p. 4)

Aged care service, conference…

Reports, decision-making process…

Project constraints: The iron triangle

Source: Meredith et al. 2017, p. 3

Projects vs Operations

Source: Rodriguez 2021, p. 17

Project context: Portfolio, program & project management

A program is defined as related projects, subsidiary programs, and program activities

managed in a coordinated manner to obtain benefits not available from managing
them individually.
(The standard for program management, 2017, p. 3)

A portfolio is a collection of projects, programs, subsidiary portfolios, and operations

managed as a group to achieve strategic objectives.
(The standard for portfolio management, 2017, p. 3)
Project selection

Source: Larson & Gray 2017, Project management: a managerial approach, p. 31

 CONTENT

• Project integration management

• Project charter
• Project management plan
• Change request
• Lesson learned register
• Work performance report
• Change log
 PROJECT INTEGRATION MANAGEMENT

• Introduction
• Processes
Project integration management: Introduction

Project Integration Management includes the processes and activities to identify,

define, combine, unify, and coordinate the various processes and project
management activities within the Project Management Process Groups.
(PMBoK 2017, p. 69)
Project integration management: Processes

Source: Vijaya 2018, Read and pass notes for PMP exams.
 PROJECT CHARTER

• Introduction
• Purpose
• Typical components
• The importance of a Project Charter
Develop Project Charter
What is a Project charter?

The project charter is a high-level document that helps to define the scope
of the project and is typically submitted to get project approval to move on
to develop a project plan.

Source: (Meredith et al. 2017, p. 192); Kloppenborg, T. J. (2019), p. 62

Why is a Project charter used?

1. Authorise the project manager to proceed.

2. Help the project manager, sponsor, and team members, if any are already assigned,
develop a common understanding.
3. Help the project manager, sponsor, and team members commit to the spirit of the project.
4. Quickly screen out obviously poor projects.
Typical components of a Project Charter
The importance of a Project Charter

Source: Vijaya 2018, Read and pass notes for PMP exams.
 PROJECT MANAGEMENT PLAN

• Introduction
• Content of a Project Management Plan
Develop Project Management Plan
Project Management Plan
Content of a Project Management Plan

Source: Griffiths 2022, PM Illustrated: A Visual Learner's Guide to Project Management.

 CHANGE REQUEST

• Introduction
• Elements of a Change Request
Direct and Manage Project Work
Change request
Elements of a Change Request

Source: Dionisio 2017, p. 171.

 LESSON LEARNED REGISTER

• Introduction
• Content of a lesson learned register
Manage Project Knowledge
Lesson learned register
Content of a lesson learned register

LESSONS LEARNED REGISTER

Project Name: <optional>
Project Manager Name: <required>
Project Description: <required>
ID Date Entered By Subject Situation Recom m endations & Com m ents Follow -Up
Identified Needed?
EXAMPLE: Issue escalation EXAMPLE: Issue escalation took too long EXAMPLE: Have in place a solid communication
plan that outlines the escalation process, the
roles & responsibilities of individuals involved in
that process, and a required response time.
 WORK PERFORMANCE REPORT

• Introduction
• Examples of work performance report
Monitor and Control Project Work
Work performance report
Elements of a Work performance report (Project Status)
 CHANGE LOG

• Introduction
• Content of a change log
Perform integrated change control
Change log

The change log is a project document, containing the status of all change requests
throughout the project or phase. As part of the Perform Integrated Change Control
process, a change log update indicates that some changes are approved, and some are not.
Content of a change log

Source: Martinelli and Milosevic 2016, p. 230.

CONCLUSION

Recap:
• Project integration management
• Project charter
• Project management plan
• Change request
• Lesson learned register
• Work performance report
• Change log

Next session: Project scope management

References

• Meredith, J.R., Shafer, S.M. and Mantel Jr, S.J., 2017. Project management: a
strategic managerial approach. John Wiley & Sons
• Kloppenborg, T. J. (2019). Contemporary project management: organize, lead,
plan, perform. Cengage.
• Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools
and techniques for the practicing project manager. John Wiley & Sons.
• Dionisio, C.S., 2017. A Project Manager's Book of Forms: A Companion to the
PMBOK Guide. John Wiley & Sons.
• Griffiths, M. 2022, PM Illustrated: A Visual Learner's Guide to Project
Management.
• Vijaya 2018, Read and pass notes for PMP exams.