Presentation Skills

Chapter 4
 Point to Ponder
• Why for some people it is easier to stand in
front of others and talk while others are scared
at a sight of audience?
Answer: Attitude towards making presentations
• Its an opportunity to put forward your view
points
• Its interacting and its enjoyable
 Factors to keep in mind while
presenting
• Positive attitude
• Instilling enthusiasm
• You are an expert
• Empathize with audience
 What does a successful
?presentation entails

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Voice inflections, modulations, articulations
Body
sport Verbal
content
 How to successfully handle
?audience
• It relies on three things
– The material to be presented
• Listing, structuring, visual aids
– The self
• Pause to relax
– The audience
• Pitch, volume, pauses, language, question & answer
sequences
 Preparation of the Material
• Prepare more material than required
– Brainstorming
• Structure the collected material
– Differentiate between objective of making presentation ad the assignment
– Objective: deliver in such a manner that points are clear and comprehensible
by the audience
– Assignment: make presentation in a convincing manner
• Should the material be memorized?
– NO!!!!!!!
– Increase pressure of forgetting
– Memorize thoughts and ideas to be conveyed
– Make objective clear in mind of audience clear at the beginning.
– Preparation for the presentation is just like tip pof the ice berg . (10%
presentation, 90% hardwork)
 Exercise Self Control
• Be calm, pause and relax
• Don’t pace, fidget, unnecessary body
movements.
• To portray yourself as confident and positive
following points may help:
– Maintain eye contact
– Keep feet firmly planted on the ground
– Keep your shoulders back and straight.
 Take control of audience
• Identify their needs and requirements
• Use familiar language
• Quotes, anecdotes and examples help
• Demographics of audience
• Use visual aids to grab attention
• Vary pitch, volume of your voice
• Emphasize on right points
• Pause at correct junctures
• Employee Q&A technique
 The Six Great Helpers
• Why?
• Who?
• When?
• Where?
• What?
• How?
 ?WHY
• Focuses on the purpose of presentation
– To inform- facts and figures
– To persuade- please, thank you
– To influence – use of power to intimidate other
– To educate – all facets should be discussed in
greater detail
– To empathize- similar feelings are be being shared.
 ?Who
• Personality of the audience
• Knowledge level of the audience
• Age, status, education of the audience
 ?Where and when
• The place and context
– At work – transaction oriented – usually based on
task to be completed
– At home- more informal – usually a mix of
transaction and relationship building
– Context – tensed or relaxed?
 ?What
• The subject matter of the presentation
• The content of the presentation
• Take in Q&A for the insights
• Judge audience knowledge
 ?How
• Use of language
• Tone
• Appropriate medium
Steps to Successful Presentation 7
Objective
Manner
Mode
Preparation of script
Preparation of
Visual
Handouts
Feedback forms
Rehearse
Present