INCIDENT

REPORTING

Presented by: Mudasir Ayub, Aisha Ghani, Abida

Hameed, Arooj Amir, M.Nawaz Khan
Objectives
• By the end of this session, the students will be able to:
• Define Incident reporting.
• Explain the types of incident reports.
• List the incident category.
• Discuss the components of Incident reports.
• Discuss incident reporting step wise.
• Discuss its purpose.
• Describe the conditions in which incident reports occurs.
WHAT IS AN INCIDENT ?
• Incident: It is an unplanned event within the scope of this procedure
that causes , or has the potential to causes, an injury or illness and
damage to equipment, buildings, plants or the natural environment.

• In health care facility , such as a hospital , nursing home , or assisted

living , an incident report or accident report is a form that is filled out
in order to record details of an unusual event that occurs at the
facility, such as an injury to a patient.
WHAT IS AN INCIDENT REPORT?
• An incident report is a tool that documents any event that may or
may not have caused injuries to a person or damage to a company
asset.
• t is used to capture injuries and accidents, near misses, property and
equipment damage, health and safety issues, security breaches and
misconducts in the worksite.
TYPES OF INCIDENT
• Near Miss
• NO Harm
• Adverse event
• Sentinel events
Near Miss
• A near miss is unplanned event that did not result in injury , illness ,
or damage but had the potential to do so
• Only fortunate break in the chain of events prevented an injury ,
fatality or damage; in other words , a miss that was nonetheless very
near.
• Sometimes a medication is prescribed without consideration the
patient allergies or potential for significant drug interaction.
• Fungus in the IV bottle detected just in time.
No Harm
• No harm means the incident occurred and the patient was exposed ,
but no harm resulted.
• Eg: A blood transfusion being given to the wrong patient but the
patient was unharmed because the blood was compatible.
• Medication error causing no harm.
• Sudden equipment failure but no damage done.
ADVERSE EVENT
• An unexpected incident related to system or process failure which
caused damaged that was not serious/lasting.
• Housekeeping staff was floor _ forget to leave warning sign , patient
slip and fall.
• Slip/trip/fall causing minor injuries.
• Plaster falling on patient minor injuries.
SENTINEL EVENTS
A subset of serious clinical incidents that have caused or could have
caused serious harm or death of a patient.
• Wrong-site surgery.
• Foreign body retention.
• Delay in treatment.
• Medication errors.
Incident Category
• Medication error
• Transcription error
• Distribution error
• Needle prick
• Prescription error
• Fall risk
• Others
What should you include in an incident
report?
• An incident report is necessary to record anything from a minor
mishap to a major accident and should include all relevant
information such as who was involved, what happened and when it
happened.
• A basic incident report should contain answers to the following
questions:
• What happened?
• Make sure you include all the details, such as who was involved and
what was damaged, lost or destroyed.
What should you include in an incident
report?
• When & where did it happen?
• Your report should contain the date, time and location where the
accident took place. If your company uses a system to track such
information, try using that same system for your reports.
• Who were involved?
• Include other people who were present at the time of the incident or
accident and what they did at the time of the incident. This will help
determine how exactly the incident happened and any other
secondary contributing factors.
What should you include in an incident
report?
• What did they do?
• Detail out what each of those persons was doing just before, during
and after the incident. This is an important detail to help you get
down to the bottom of the incident and truly understand the root
cause.
• Why did it happen?
• Your report should explain why the accident occurred so that anyone
reading it can understand how it happened and what could have been
done differently to prevent it from occurring again.
What should you include in an incident
report?
• Were there any witnesses?
• You’ll need witness statements from the people nearby and any other
involved parties to help explain an event or clarify who was involved.
• What is the extent of damage to a person or property?
• This would include the severity of the incident as well as any person
or equipment damaged in the incident and the follow-up treatment.
Step-by-step process to write an incident
report
1. Collect the information
2. Establish the order of events
3. Analyze the root cause
4. Formulate corrective action
Purpose of incident reporting
• The purpose of the incident report is to document the exact details of
the occurrence while there are fresh in the minds of those who
witnessed the event.
• This information may be useful in the future when dealing with
liability issues stemming from the incident.
• To take corrective and preventive actions.
• To find the Root cause of the incident.
• To prevent such an incident in the future by providing proper training.
When to report ?
• According to health care guidelines , the report must be filled out as
soon as possible following the incident (but after the situation has
been stabilized)
• This way , the details written in the report are as accurate as possible.
• Most incident reports are written involve accident with patients , such
as patient fall.
• But most facilities will also document an incident in which a staff
member or visitor is injured.
How To Report An Incident ?
• Obtain IR forms
• Write your name
• Select incident category
• Select incident type
• Write date and time of incident
• Write in detail about the incident
• Submit to the concerned person
References
• Safetymints:https://www.safetymint.com/how-to-write-incident-
report.htm
• Venngage:
https://venngage.com/blog/incident-report/#:~:text=1.,how
%20minor%20an%20injury%20is.
• Safetyculture: https://safetyculture.com/topics/incident-report/