POs PPT - (Modified) - 16.11.23.

Training for Presiding Officers
Elections to TS Legislative Assembly-2023
Sri.D. Ronald Rose I.A.S.,

District Election Officer, Hyderabad
& Commissioner, GHMC.
1
Appointment
Presiding Officers are appointed under the provisions
of Section 26 of the RP Act, 1951.

Under the provisions of Section 28A, PO along with
other officers designated for the conduct of election,

deemed to be on deputation to the ECI.
2
On appointment as Presiding Officer
 Report at the training venue as per time specified for training.

 Attend training programmes and listen carefully .
 Obtain copy of Presiding Officers Hand book /check list &
other materials and read them carefully.
 Familiarize with election process and procedure.
 Practice on the Electronic Voting Machine (EVM).
 Apply for Postal Ballot for your self. Your right to vote is
important.
 Clarify doubts about elections and your role if any.
 Don’t waste your time on attempts for exemptions.
 Take pride in your work as PO.
3
Postal Ballot
 RO prepares Postal Ballot papers for those submitted signed Form-12.
 Facilitation Centres to set up at all the training venues during the 3rd
training.
 Casting of vote shall be done only at the Training venue.
 No vote will be taken out side the voting hall.
 Gazetted Officers & stationery will also be made available at the Facilitation
Centres/ Training venues.
 Officer in charge will issue the PB at the Facilitation Center after verification
of the EPIC or any other photo identity documents specified by ECI .
 Obtain signature of the elector after issue of the PB in a Register.
 Elector will cast his / her vote in the voting compartment arranged at the
Facilitation Center to mark the PB in secrecy.
4
Postal Ballot
 Keep the marked PB in the inner envelope ( Form-13 B, Cover A )
 Elector shall sign the declaration in Form-13 A, after due declaration by the
Gezetted Officer.
 Polled PBs shall not be shown to the Officer attested on the declaration form.
 Keep the sealed inner envelope containing the polled PB & declaration
Form-13 A in the bigger envelope ( Form-13C - Cover B.)

 Elector after casting his/ her vote ( Marked & sealed ) shall drop the PB in
the Facilitation Ballot Box arranged at the Facilitation Center.
5
Casting of Postal Ballot at Facilitation Centre
Step No.1 First Official
Identify the voters on Election Duty based on EPIC or any other photo
identity document and obtain signature of each voter in a register as per
the Anneure-5 (Form 17A)
Step No.2 Second Official
Applies indelible ink to the voters on left hand forefinger
Step No.3 Third Official
Issues postal ballot and other forms to the Voter on Election Duty
Step No.4 Gazetted Officer verifies the ID of official, he then asks him to sign the
Form 13 A (Declaration of elector) in his presence and attests the same.
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Form 13A
The voter shall then write the sl.no of the postal ballot paper in form 13A
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Step No.5 A secret compartment is provided for marking of ballots by put a
‘cross’ (X) or tick ( ). However one should not put his name or
signature on it, as it would invalid it.
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Step No.6 The voter shall then write the Sl.no of the postal ballot paper in form 13B
(inner envelope)
After marking vote, the voter shall fold the postal ballot paper and put it in
inner cover in form 13B and paste it.
9
Step No.7 These form 13B(containing postal ballot) and form13A shall be
separately put in outer envelope in form 13C and sealed by the voter
himself and drop it in the steel trunk
10
Important Provisions of RP Act, 1951
Section Content Punishment
for
Violation
128 Maintenance of secrecy of voting by voter and by all others Imprisonment
participating in Election process e.g. officer, clerk, agent or any for 3 months.
person.
129 Employees at election duty not to persuade or dissuade any person Imprisonment
to act for any candidate or influence voting. up to 6 months
or fine or both.
130 Conduct of Election Rules 1961.Prohibition of canvassing By Punishable
candidates or agents within 100 meters of PS IPS 1860. with fine of
By polling agents inside PS - Polling agents should not wear cap, Rs.250/-
scarf etc with party symbols.
131 Disorderly conduct by polling agent, election agent, candidates in 3 months
or near PS like rude behavior with polling staff or any person, imprisonment
shouting, use of mega phones/loud speakers etc. or fine or
both.
11
Section Content Punishment for Violation
132 Misconduct or disobedience of lawful Removal of such person by PO or by

directions by PO. Police Officer.
In case of re-entry into the PS by the Imprisonment up to 3 months or fine

miscreant. or both.
133 Illegal hiring or procuring of conveyance Imprisonment up to 3 months or fine
at elections. or both.
134 Breach of official duty in connection with Punishable with fine up to Rs.500/-
elections.
134 A Govt. employee not to act as election agent Imprisonment up to 3 months or fine
/polling agent/counting agent. or both
12
Section Content Punishment for Violation
134 B Prohibition of going armed to or near Imprisonment upto 2 years or fine or

the PS. both.
135 Removal of ballot papers from PS. Imprisonment for a term of 1 year or
fine or both.
135 A Offence of booth capturing. Imprisonment from 1-3 years. For

Govt. employees 3 - 5 years and fine.
136 Fraudulent or unauthorized destruction Imprisonment up to 6 months or fine
of election papers, documents , ballot or both & for Govt. employees up to
papers, ballot boxes or abetting to any 2 years or fine or both
such act.
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Distribution Centre
 Arrive at the venue of Distribution Centre at schedule time on 29.11.2023.
 Check polling station allotment from the displayed, find your designated location,
team members and Sector Officer.

 Verify the polling material supplied
a). Electronic Voting Machine ( BU, CU & VVPAT)
b). Green paper seals & Address Tags
c). Marked Copy ( 4 Sets) pertaining to your Polling station.
d). Election materials

 Ensure all items have been handed over as per the list.
 Familiarize thoroughly with the operation of EVM, functions of various buttons and
switches provided.
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Important Election Material
EVM (CU & BU & Marked Copy ( 4 Sets) of
Ballot Papers
VVPAT) Electoral Roll
Green & Pink Paper Seals, Indelible Ink Account of Votes Form-17C
Voter slips List of CSVs Register of Voters 17A
Distinguishing mark Spl. Tags, Braille Ballot

Metal seal
rubber stamp Paper
Copy of list of contesting Specimen Signatures of

Black Envelop
candidates Form-7A Contesting Candidates/Agents
List of alternative
Address tag for Control Unit Stamp pad (Purple)
identification documents
Sign boards Address tag for Balloting Unit Envelopes & Forms
Pledge to be placed on the

Notice showing the polling area Presiding Officer's Dairy
voting compartment
Stationery items ASD Voter's list Special Counter Booklet
15
LIST OF POLLING MATERIALS FOR A POLLING STATION
S.No Items Quantity
(A) EVM, Electoral Rolls and others
1 Control Unit 01 No.s.
2 Ballot Units
01 or more depending upon the number of
contesting candidates plus NOTA
3 VVPAT 01 No.s
4 Marked copy of electoral roll 01 No.s
5 Working copies of electoral roll 03 No.s
6 Ballot papers (for tendered votes) 20 No.s
7 ASD voters List 01 No.s
8 CSV List if any 01 No.s
9 Braille Ballot Sheet 01 No.s
10 Dummy Ballot Unit 01 No.s
11 Voting Compartment 01 No.s. as per design approved by ECI
(B) Forms and other formats:
1 Statutory Booklet-01: White Colour Register 01No.s
(i) Register of voters in Form 17A
2 Statutory Booklet-02: White Colour Booklet 01 Nos
(i) List of Tendered votes in Form-17 B 02 Nos
(ii)The account of votes (Form-17C) recorded 10+ No. s,(Depending on the number of
candidates)
(iii)List of challenged votes in Form-14 02 No.s
(iv)List of blind and infirm electors in Form 14A 02 No.s
In case of simultaneous election, for assembly election, 10+ Nos, (Depending upon the number of
one additional Envelope for Voter's slip (Pink Colour) candidates in the assembly election) 16
S.No Items Quantity
3 Statutory Booklet-03: White Colour Booklet 01 No.s
i. Voter's Slip No. of voters slips depend upon
the number of voters in that
booth
In case of simultaneous election, for Assembly election, Voter’s Same as above
Slip Pink Booklet should be given in pink colour
4 Non-statutory Booklet-Part-A: Yellow Colour 01 No.s
Booklet
i. The declarations by the Presiding Officer before the 02 No.s
commencement of poll and at the end of poll
(Part-I to IV)
ii. The Presiding Officer's Diary 02 No.s
iii.Visit Sheet 02 No.s
iv. Presiding Officer's Report (I, II, III, IV & V) 01 No.s
v. Form M 21- Receipts of return of election record and 02 No.s
materials after poll
Non-statutory Booklet- Part-B: Yellow Colour Booklet 01 No.s
i. Polling Agents/relieving agents movement sheet; 01 No.s

ii. Entry Pass of Polling Agents Relief Agents 10+ No.s, (Depending upon the
number of candidates)
17
iii.Declarations by the companions of blind and infirm voter 10 No.s
iv.The receipt book and cash, if any, in respect of challenged votes 10 No.s
v. Form of declaration by elector under Rule 49MA (Test Vote) 05 No.s
vi. Form of declaration by elector whose name is in ADS list 10 No.s

vii. Letter of complaint to the S.H.O. Police 04 No.s
viii.Declarations obtained from electors as to their age 04 No.s
ix. List of Electors who voted after giving declaration/refused to give declaration 04 No.s
6 Candidate Information Booklet-06: Blue Colour Booklet 01 No.s

i. List of contesting candidates Form-7A 01 No.s
ii. Photo copy of signature of Candidates Agents 01 No.s
(C) Envelopes
1 Envelope Set-01: EVM Papers (White colour)
i. Master envelope for EVM papers (White colour) 01 No.s
ii. Envelope for account of votes (Form-17C) recorded 01 No.s
iii. Envelope for Presiding Officers Report: 1 (Mock Poll Certificate), II & III 01 No.s
iv. Envelope for VVPAT paper slip of Mock Poll (Black Colour) 01 No.s
In case of simultaneous election, for assembly election, one addition Master envelope
for EVM Papers in pink colour, one additional Envelop for account of votes recorded
(17C) in pink colour and one additional envelope for Presiding Officer’s Report-I 01 No.s each
(Mock Poll Certificate), II & III in pink colour and one additional envelop for VVPAT
paper slips of Mock poll in black colour for assembly poll EVM
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2 Envelope Set-02 Scrutiny Documents (White Colour)
i. Master Envelope for Security Documents (White Colour) 01 No.s
ii. Envelope for Presiding Officer's Diary (White colour) 01 No.s
iii. Envelope for register of voters (17A) (White Colour) 01 No.s
iv. Envelope for the list of blind and infirm electors in Form 14-A and the declarations of the 01 No.s
companions (Yellow colour)
v. (Envelope for Visit Sheet (White colour) 01 No.s
3 Envelope Set-03: Statutory Cover (White colour)
i. Master envelope for Statutory Cover (White colour) 01 No.s
ii. Envelope for marked copy of the electoral roll and list of CSV (if any) (White colour) 01 No.s
iii. Envelope for voter's slips (White colour) 01 No.s
iv. Envelope for used tendered ballot papers and the list in Form 17B (White colour) 01 No.s
v. Envelope for unused tendered ballot papers (white colour) 01 No.s
vi. Envelope for the list of challenged votes in Form 14 (white colour) 01 No.s
In case of simultaneous election, for assembly election, one additional Envelope for 01 No.s
Voter's slip (Pink Colour)
4 Envelope Set-04: Non-Statutory Cover (Yellow colour)
i.Master envelope for non-Statutory Cover (Yellow colour) 01 No.s
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ii. Envelope for Copy or copies of electoral roll (other than the marked copy) (Yellow colour) 01 No.s
iii. Envelope for appointment letters of Polling Agents in Form 10 (Yellow colour) 01 No.s
iv. Envelope for election duty certificate in Form 12-B (Yellow colour) 01 No.s
v. Envelope for declarations by the Presiding Officer (Yellow Colour) 01 No.s
vi. Envelop for the receipt book and cash, if any, in respect of challenged votes (Yellow colour) 01 No.s
vii. Envelope for (i) unused and damaged paper seals and (ii) Unused and damaged special tags 01 No.s
(Yellow colour)
viii. Envelope for Unused Voter's Slip (Yellow Colour) 01 No.s
ix. Envelope for the declarations obtained from electors as to their age and the list of such 01 No.s
electors and the list of electors who have refused to make declarations as to their age
(Yellow Colour)
x. Envelope for the Form of declaration by elector under 49MA 01 No.s
xi. Envelope for Form of declaration by elector whose name is in ASD list 01 No.s
xii.Envelope containing letter of complaint to SHO 01 No.s
5 Envelope Set-5: Handbook, Instructions and other (Brown Colour)
i. Master Envelope for Handbooks Instructions, etc (Brown Colour) 01 No.s
ii. Envelope for (i) Used and remaining Indelible Ink Phials) and (ii) Used Stam Pad (Brown 01 No.s
Colour)
6 Envelope for other polling materials (Blue colour)
(D) Seals, Tags and Marks
iii.Polling officer-2 01 No.s
iv.Polling officer-3 01 No.s
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1 Common Address tags for Ballot unit, Control Unit and VVPAT 14 No.s
2 Special Tags 03 No.s
3 Green paper seals for EVM 03 No.s
4 Indelible Ink 02 Phials of 10 CC
5 Rubber stamp with arrow cross mark 01 No.s
6 Metal seal for Presiding Officer 01 No.s
7 Distinguishing mark rubber stamp 01 No.s
8 Pink Paper seal for sealing Black Envelope 02 No.s
9 Mock Poll Slip Stamp 01 No.s
(E) Handbooks and Instructions
i. The Hand Book for Presiding Officer 01 No.s
ii. Instructions of Electronic Voting Machine & VVPAT 01 No.s
a. Poster on How to cast vote on EVM & VVPAT 01 No.s
b. Brochure for Presiding Officer on use of EVM 01 No.s
& VVPAT
c. Trouble shooting on use of EVM & VVPAT 01 No.s
iii.Mock Poll leaflet 01 No.s
iv.Commission order of identification of electors through alternative 01 No.s
documents
v. Phone Book Contact Book for Polling parties 01 No.s
vi.Checklist of Presiding Officer 01 No.s
(F) Stationery items
1 Stamp pad (purple) 01 No.s
2 Match box 01 No.s
3 Sign Boards 01 No.s
i. Presiding Officer 01 No.s
ii. Polling officer-1 01 No.s 21
v. Entry 01 No.s
vi.Exit 01 No.s
vii.Male 01 No.s
viii.Female 01 No.s
ix. Polling Agent 01 No.s
x. You are under WEB CASTING/CCTV surveillance 04 No.s
xi. Miscellaneous notice specifying area, etc as required by under Rule 31(1)(a) of 01 No.s
The Conduct of Elections Rules 1961
4 Ordinary pencil 01 No.s
5 Ball pen (three blue, one red and one silver white) 05 No.s
6 Blank paper 08 Sheets
7 Pins 25 No.s
8 Sealing wax 06 sticks
9 Gum paste 01 No.s
10 Blade 01 No.s
11 Candle sticks 04 sticks
12 Thin twine thread 20 meters
13 Metal rule 01 No.s
14 Carbon paper 03 No.s
15 Cloth or rag for removing oil etc. Small quantity
16 Packing paper sheets 03 No.s
17 Cup/empty tin/plastic box for holding indelible ink bottle 01 No.s
18 Drawing pins 24 pieces
19 Rubber bands 20 No.s
20 Transparent Adhesive tape 01 No.s
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At the time of Dispatch at Distribution Centre
 Remove Ballot Unit s, Control Unit VVPAT from the carrying cases.
 Ballot Unit : Check :
 Address tags on upper lower corners of the BU are correct and sealed properly
and pertaining to your assigned PS.

 Ensure correct ballot paper is affixed on the BU and is sealed properly.
 Tally the Unit ID written on the address tag with the metallic plate/ barcode on the
backside of the unit.

 Pink Paper Seal of BU is intact and ballot paper is installed properly.
 Candidate buttons up to NOTA are unmasked and remaining buttons are masked.
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EVM Verification at Distribution Centre
 Control Unit : Check :
 Address tags of CU pertains to your assigned PS.
 Tally the Unit ID written on the address tag with the metallic plate/ barcode on the
backside of the unit.

 Power pack and Candidate sections are sealed properly with address tags.
 Pink paper seal is intact.
 Switch ON the CU without connecting to BU or VVPAT to check Battery status
and number of contesting candidates and then switch off CU.
24
EVM Verification at Distribution Centre
 VVPAT : Check :
 Address tags, Unit ID, Paper roll compartment is sealed properly and power
pack is installed.
 VVPAT Knob is horizontal Transportation mode
 Do not connect VVPAT with BU or CU.
Transportation Working
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Electoral Roll:
• Verify that the Electoral Roll pertains to PS allotted to you.
• Ensure that all the pages are there and print is clear
• Ensure that supplement is attached to the electoral roll.
• Ensure that postal ballot voters are marked in the electoral roll as ‘PB’.
Team & Departure:

• Interact with your team and Sector Officers.
• Board the bus and reach the PS with all material.
• Don’t leave any material unattended.
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Dispersal of Polling Parties
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On Reaching the Polling Station(PS)
 Have a look at the PS and surrounding area
 Meet your Booth Level Officer (BLO) and Sector Officer (SO) who will
assist you in making arrangements

 Secure your polling materials.
 Remove all publicity material with in 100 meters radius of PS.
 Cover all the pictures of political leaders (if any) in the PS.
 Affix notice showing polling area and list of contesting candidates outside
the PS. Form-7A.
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Stay at Polling Station
 All polling staff must stay at Polling Station on previous day i.e. on
29.11.2023.
 Exemption is given to Women (except Presiding Officers) in polling parties to
go home and return early morning by 5:00AM on 30th November 2023.

 Election material and EVMs can’t be left unattended.
 Surprise inspections will be carried out by Observers, DEO and ROs /AROs
and regular inspections by Special teams .

 Severe punishments against PO, APO and other staff if found absent from PS.
 For your stay in the PS on 29.11.2023, list and carry : Bedding material, Pair
of clothes, Medicines, Personal toilet kit & Mobile charger.
29
Facilities for Polling Staff
 Basic Minimum Facilities are provided at the Polling Stations, but be
ready to rough it out.

 Lunch will be provided at the Distribution Centers on 29.11.2023 and
dinner will be provided at the Polling Stations.

 Breakfast, Lunch and snacks will be provided at all polling stations on
30.11.2023.
 Dinner will be arranged at Reception Centers.
 First aid kits will be available at the PS locations.
 Remuneration will be paid at the Polling Stations only.
30
Layout of Model Polling Station
 Decide the layout on reaching PS including seating as per model layout.
 Take into account room , its size and window and door etc (next slide)
 Ensure simple and straight and no criss-cross movement Fix the voting
compartments
 Ensure secrecy of voting – BU not visible from any window or door
 Ensure proper lighting inside the PS.
 Fix pledges, boards of polling staff, No smoking sign
 Make arrangements for sitting of polling staff and polling agents.
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32
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Preparatory work
 Day of poll is very hectic so do all preparatory work in advance to save
time on day of poll.

 Prepare the covers for the sealing by affixing seal on two sides and
leaving the third side for inserting papers.

 Write the address on the envelopes.
 Put serial number in 17A Register of Voters.
 Fill all fixed details in forms wherever possible and leave the dynamic
columns/space for poll day.

 ASD voters list shall be gone through and marking may be done with
pencil on the electoral roll which is kept with the first Polling Officer so
as not to miss ASD voters during Voting.
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Display prominently out side each Polling Station:
•Notice specifying the polling area and the particulars of electors to be served by
the Polling Station;
a). A copy of the list of contesting candidates in Form-7A.
b). The language of the notice and the order of the names should be the same as
the list of contesting candidates.
•Voter Facilitation Posters should be displayed on the out side wall, near
the entrance of each Polling Station.
•A printed sample of EVM Ballot Unit pasted on the Card board (real size)
dummy ballot paper to be used to facilitate voters.
•Message to be displayed “ YOU ARE UNDER WEB CAMERA / CCTV
SURVIELLANCE”
34
35
36
37
38
39
40
41
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Voter Assistance Booth(VAB)
• Set up at each Polling station with in a radius of 100 Mtrs of the Polling station,
BLO will support & guide the voters to correctly locate his / her polling station and
serial number in the electoral roll.
• Alphabetic Roll Locator (as per English alphabet) generated with ERO Net is
placed at VAB to search the name easily and to know the serial number in the
Electoral Roll.
• Arrangements, basic furniture, table, chairs etc., small tent with proper shade etc
will be done.
42
Videography & Webcasting
Use of digital photography/ videography in the Polling Station was initiated on the
suggestion of the Hon’ble Supreme Court (Judgment dt :11.01.2005 in Civil Appeal
No.9228 of 2003-Janak Singh vs Ram Das Rai &others)
Events to be recorded :
• Mock poll, sealing of EVMs before commencement of actual poll
• Voters in queue
• Process of identification of voters by Polling Officer
• Application of indelible ink on finger
• Initialization of CU by Presiding Officer after satisfactory identification of voter
• Challenged/ Tendered Votes /Missing voters as per ASD list
• Visits of Sector Officers, Observers, electoral functionaries or Contesting candidates
• Web casting in all Critical Polling stations &Vulnerable areas.
43
Micro Observers (MO)
• Appointed as one of the non-CAPF measures, and deputed for critical Polling
Stations on the day of poll work under the supervision of the General Observer
• Observe and note in the format that the election process is being carried out in a
free and fair manner. would directly be working under the control and
supervision of the General Observer.
• Allowed to carry mobile phone in silent mode so that in case of any need he/she
can coordinate with General Observer.
• MO do not work under you nor they can give you any directions.
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On the Day of Poll (30-11-2023)
 Get ready and set up the PS .
 Mock poll commences 90 minutes before the commencement of actual poll i.e by 5.30 AM
in the presence of Polling Agents and maximum 15 minutes in the case of no Polling
Agents available.
 Sealing of EVM
 Declaration of Oath.
 Commencement of actual poll at 7:00AM.
 Conduct of poll whole day.
 Send two hours Voter turn out report to sector officer and queue report at every hour to SO.
 Close of poll by 5.00 P.M
 Finalization of covers, forms and registers
 Sealing of EVMs.
 Collect your Remuneration from Sector officer.
 Handing over polled material including Special Counter Register at Reception Center.
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Appointment of Polling Agents
 Polling Agent are appointed by Contesting Candidate / Election Agent in Form 10.
 Verify the signatures from the photocopied signature of Candidate or agent with
their specimen signatures as provided by Returning Officer.

 Polling agent can appoint any elector of the same Assembly Constituency.
 Explain the role DOs and DON’Ts and expectations from polling agent.
 In case of small size of PS , polling agents will sit outside , few inside and few
outside or few will sit inside by rotation and others outside
Order for seating arrangements for polling agents

 Recognized Party : National / State
 Registered – All other registered parties including MIM
 Independent
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Role of Polling Agents
 Explain the role and expectations from Polling Agent.
 No cell phones, party badges, cameras, caps, scarf's with party symbols
allowed inside
 No cross talk and arguments with other polling agents or polling staff
 Listen carefully to serial no., name and identity proof of voters as Polling
Officer-1 reads out.

 Cooperate with polling staff and don't slow down polling by unnecessary
objections
47
Polling Procedure
• Poll shall be commenced at the scheduled time i. e at 7.00 AM sharp..
• Elaborate about secrecy of voting to the contesting candidates/ polling agents.
• Declaration should be read out by PO prior to the commencement of poll and obtain the
signatures of the polling agents.
• Ensure that demonstration of EVM, Marked Copy of the Electoral Roll, the Register of
Voters(17-A),allow the polling agents to note down the serial numbers of Green Paper
Seals and obtain the signatures of the Polling Agents.
• Exhibit the Register of Voters (Form-17A) to the Contesting Candidates & Polling
agents to let them ascertain that no entries are made in respect of any elector.
• If the name of any elector is not there in the main roll please check the supplementary
roll.
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• If any elector from the ASD list comes, PO shall verify the EPIC and other alternative
ID proofs as prescribed by ECI, and to record the details in Form-17A.
48
Polling Procedure
• ECI has made documentary identification of electors as mandatory.
• Elector shall produce EPIC or other alternate document if any permitted by the ECI.
• PO shall probe to satisfy about the identity of the elector and in case he/she is provedto be
an impersonator shall be handed over to the Police with a written complaint.
• The Absentee voters who have been issued Postal Ballots, marked in the Marked copy of
the Electoral Roll as Absentee Voter Essential Service (AVES), Absentee Voter Senior
Citizen (AVSC), Absentee Voter Persons with Disability(AVPD) shall not be allowed for
voting in the PS.
• Further even if a person comes with EPIC, but if his/her name is not included in the
Electoral Roll he /she cannot vote.
• In case if there are large number of women electors especially pardanashin ( burqa clad)
49
women, a women polling officer may be appointed for identification of such women voters.
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Polling Procedure
Indelible Ink:
• The brush shall be kept inside the bottle.
• If an elector has no left-hand index finger, then indelible ink should be applied on any
such finger which he has on his left hand.
• If he/she does not have any fingers on his left hand, the ink should be applied on his
right-hand index finger.
• If he/she has no right-hand index finger, on any other finger which he has on his right
hand starting with his index finger. If he/she has no fingers on either hand, ink to be
applied on such extremity (stump) of his left or right hand as he possesses.
50
Polling Procedure
• Canvassing with in 100 mtrs of the Polling station is an electoral offence.
• Contesting candidates are allowed to set up their election booths beyond a distance of
200 mtrs from the polling station.
• PO has to submit the Voter Turn out Report ( Male, Female & % of poll) for every 2
hours to the RO through the concerned Sector Officer.
• Ensure that proper queue is maintained in coordination with the allotted security
personnel till the end of poll.
• PwD voters, Physically infirm voters, pregnant women electors, women electors with
babies in their arms shall be given preference for voting.
• If there are voters in queue beyond the time of poll i.e. after 5.00 PM with in the
premises of the Polling Station the Presiding Officer shall distribute slips to the voters,
the last person in the queue shall be given serial no.:1 and shall continued to all those
who are in queue.
• PO to issue signed copies of Form-17 C to the Polling Agents & obtain their signatures.
51
Polling Procedure –Mock Poll
• Keep BU & VVPAT at voting compartment and CU on the table of the 3 rd Polling
Officer/Presiding Officer.
• Cast 50 votes at least one vote to each candidate including NOTA.
• Tally EVM count with VVPAT slips count after completion of mock poll
• Mock poll slips to be removed from the VVPAT compartment, stamped as MOCK
POLL SLIPS on the back side of the slips, sealed with pink paper seal and kept in the
black envelope
• Clear the mock poll data from the CU before starting of actual poll.
• Mock Poll Certificate (Part-I of Presiding Officer Report) shall be prepared, obtain the
signatures of the Polling agents
• Start actual poll after sealing Result Section of CU, Drop Box of VVPAT and obtain the
signatures of polling agents.
52
Polling Procedure –During Poll
• Paper roll knob shall not be disturbed till the end of the poll.
• Close button of CU shall be pressed after completion of poll.
• Mock poll shall not be conducted in case of replacement of only VVPAT during the actual
poll.
• Any high illumination bulb shall not be hanged over VVPAT at Voting Compartment.
• Don’t Switch ON the Control Unit at the time of connection and disconnection of Ballot Unit,
Control Unit and VVPAT.
• Tape the interconnection cable of BU/VVPAT to the leg of the table with transparent adhesive
tape.
• Don’t enter into the voting compartment to educate illiterate how to cast vote,use cardboard
BU for this purpose.
• Don’t Switch OFF/Switch ON EVM during poll process.
• Remove VVPAT Power Pack (Battery) from VVPAT before sealing of VVPAT in its carrying
case after completion of poll. 53
Visit Sheet
 PO shall record the details of officers visiting the Polling Station during the time of poll.
 Obtain the signatures of the Officers in the following visit sheet.
 Seal the visit sheet keeping in an envelope and to hand over at the Reception center.
 Day of Poll : 30.11.2023.
 Name and Number of Assembly Constituency :

 Name & Number of Polling Station : No. of electors :
Name and Designation of the

%
Officer Visiting Brief description Number of
Time polled
Sl. (Observer/DEO/RO/ERO of polling process votes polled Remarks, Signature of
of till the
No. /Sector/Magistrate/Zonal (peaceful/ till the time if any Officer
visit time of
Magistrate/ Patrolling Incidents, if any) of visit
visit
Magistrate
Signature of the Presiding Officer
54
Absentee Shifted & Dead (ASD)Voters List
 The ASD list as prepared by the ROs will be with you.
 Mark the ASD in the electoral roll with pencil on the previous day.
 If any voter from the ASD list comes for voting on poll day then PO shall :
 Verify the EPIC or any one of the alternative Photo Identity documents permitted by ECI
personally and details should properly registered in the Register of Voters (Form 17A).
 Obtain a declaration from the ASD electors, maintain a record and give a certificate at
the end of the poll.

 The First Polling officer shall inform the Polling Agents about the ASD elector who has
come to vote by reading out his/her name loudly.

 Thumb impression of such electors shall also be obtained in addition to signature in the
Register of Voters (Form 17A).

 ASD Electors may be photographed for record, show their face to the videographer if
available or show their fact to the webcasting camera.

55
56
Setting and Preparation of EVM & VVPAT
57
CONTROL UNIT- Enables
the Ballot Unit to accept vote
from the voter and stores the
vote cast
58
BALLOT UNIT- the voter
can franchise his/her vote
by pressing a button
against the candidate of
his/her choice
59
VVPAT- allows the voters
to verify that their votes
are cast as intended.
60
Voter Verifiable Paper Audit Trial
6
1 61
Voting Compartment
62
63
64
64
EVM – Control Unit – Display Section
Power ON Lamp (Green) Busy Lamp (Red)
Display Panel
65
Setting and Preparation of EVM & VVPAT
66
• Where ever the number of contesting candidates exceeds 16 including NOTA
more than one BU, depending upon the actual number of contesting
candidates are to be used.
• Thumb wheel position is 01 for first BU which will be linked with the
VVPAT.
• If more than I BU is used Thumb wheel position for 2 nd BU is 02, for 3rd
BU is so on.
67
Preparation of EVM for mock Poll
Press the latch
Pull out the cover
68
Preparation of EVM for mock poll
Connect BU and CU with connecting cable (socket near the

power switch)
69
Preparation of EVM for mock poll
Close the rear compartment
70
Switch on power using toggle switch
71
Mock poll
• Mock poll shall be started 90 minutes before (5:30AM) the scheduled hour
of commencement of poll.
• In case no polling agent/one agent turns up, wait maximum up to 15
minutes, then start the mock poll.
• Press clear button (Result section of CU)Ensure Zero.
• Release the ballot (Press ballot button in the CU).
72
Mock Poll
• Recording of votes by agents (Press blue button against any candidate in the BU).
• Beep sound should be heard. If no beep sound, check connection.
• Repeat the process of releasing ballot and voting (at least 50 votes including NOTA).
• Note the no. of votes polled for each candidate by agents.
• CRC to be done :
• Press CLOSE button.
• Press RESULT button.
• Display the panel to show the result & compare with the candidate wise vote polled.
• Press CLEAR button to ensure zero.
• Set the power switch to off position.
• Prepare mock poll certificate and get Polling agents to sign.
• Paper slips in VVPAT drop box should be removed, stamped on the back side with
rubber stamp as MOCK POLL SLIP, kept in a black envelope, and then sealed with
Pink paper seal .
73
74
Newly designed Pink Paper Seals and Green Paper Seals for sealing of EVMs
75
Sealing of EVM after Mock Poll
• The Modified Green Paper Seal is now provided with self-adhesive stickers at both
ends on white side and marked as “A” and “B”.
• Insert the Green Paper Seal in the frame provided for it on the inner side of the door of
Result Section in such a way that the Green Color Mark on white side of seal comes
on top of the Result Button and the Red Color Mark on the top of the Print Button.
• After inserting the Green Paper Seal the inner door above the result button shall be
closed.
• Inner door of the Result Section shall be sealed with special tag.
• Note down the Serial No., of the CU upon the special tag before it is used for sealing.
76
77
Sealing of EVM with Special Tag
• The inner door of the Result Section should be sealed with the Special
Tag.
Front side
• PO shall sign on the BACK of the special tag after noting down the serial
number of the CU on its FRONT and allow the polling agents also to sign.
• Under no circumstance, should a spoiled or torn Special Tag be used,

supplied with 2 to 3 extra special tags.
• Note down serial number of CU upon the special tag before it is used for
sealing, allow polling agents to note down and take their signatures on the
back of the special tag. Back side
• After fixing the Special Tag, close outer door of the Result Section
ensuring that the loose ends of the Green Paper Seal protrude out from
both the sides of the closed outer door, PO to seal the outer door with
thread and address tag.
78
• The wax paper from ‘A’ side of the Modified Green Paper Seal should be removed and the
‘A’ side shall be pasted on the outer door of the Result Section.
• The wax paper from ‘B’ side of the Modified Green Paper Seal should be removed and the
‘B’ side shall be pasted on top of the underlying ‘A’ side of the Modified Green Paper seal in
such a way that the serial no. of the seal is visible on the top.
79
Replacement Protocol for EVMs
EVM/VVPAT non-functioning during MOCK Poll
 BU not functioning: Replace BU only.
 CU not functioning: Replace CU only.
 VVPAT not functioning: Replace VVPAT only.
 NOTE: Adhesive stickers with inscription ‘MOCK POLL REPLACED’ shall
be affixed on carrying case of mal-functioning BU/CU/VVPAT that was

replaced during the mock poll and Switch OFF CU before any sort of
replacement.
80
EVM/VVPAT Non-Functioning during Actual Poll
 Switch OFF CU before any sort of replacement
 If CU or the BU does not work properly. Replace full set (BU + CU + VVPAT).
 When full set is replaced then conduct Mock Poll by casting one vote to each contesting
candidate including NOTA.

 If VVPAT does not work properly, replace VVPAT only, in this case, No mock-poll is
required to be undertaken.
 If CU shows “Low Battery” for VVPAT, then replace power pack of VVPAT.
 If CU shows “Low Battery” for CU, then replace power pack of CU.
 For this purpose, PO shall replace the Power pack of CU in presence of polling agents and
SO and again seal the Battery Section of CU with Address Tag and obtain their signatures.
 PO shall submit a report in Format prescribed format.
81
Examples of Critical Mistakes on Poll Day
Mock-Poll
• Not pressing the CLOSE button of CU after mock-poll.

• Not matching the mock-poll result of the CU with the VVPAT Paper Slips.
• Non-deletion of mock-poll data from the Control Unit.
• When setting up the EVMs and VVPATs in the polling station, the VVPAT
should be positioned so as to avoid direct light from falling on it.
• Do not position the VVPAT near an open window or directly under a bulb
or halogen lamp.
82
Examples of Critical Mistakes on Poll Day
During Poll
• Conducting mock poll, in case of replacement of VVPAT only as Mock poll is not
required to be conducted in case of only VVPAT being replaced.
• In case of non-functioning of CU or BU replacing only CU or BU. In such case both
BU and CU along with VVPAT shall be replaced.
• Non-pressing of CLOSE Button after completion of Poll.
• Damaging any seal of BU/CU/VVPAT.
General
• Do not repeatedly switch ON and OFF the VVPAT as it will deplete the battery as
well as paper roll.
• Switch OFF the CU when connecting or disconnecting the EVMs/VVPATs and do
not pull the cable for disconnecting.
• In case of M3 VVPAT, there is no VSDU and VVPAT status will be displayed on
the CU Display Panel.
83
Declaration and Commencement of Poll
• Prepare and read out the declaration before commencement of poll by exhibiting:
Marked copy of the Electoral Roll , Register of Voters (Form 17A) and get the
signatures of Polling Agents present.
• If any Agent refuses to sign, mention his name in the declaration
• Explain provisions of Sec 128 RP Act – 1951 regarding maintenance of secrecy

of vote
• All preparatory works to be completed before 7.00 AM & Poll shall commence
exactly at 7.00 AM
• For any reason if the poll doesn’t commence at 7.00 AM record in PO diary.
• Poll cannot be extended beyond the closing hour (5.00 PM).
84
Conduct of Poll
Duties of Polling Officer 1
• In charge of Marked Copy.
• Verify the ID card /voters slip from the voter and read out loudly Serial number, Name
of the voter, type of ID given, EPIC & other 12 IDs as specified by ECI.
• Draw line across the box giving details of the voter in red ink as shown in next slide.
• If the voter is female also round off the serial number as shown in next slide.
85
Polling Officer 1 : Marking of Electoral Roll
Red
line across Red circle
voter box for woman
voters in
addition
PB
8
6 86
Polling Officer-1
 Read aloud the serial no., Voter Name, type of ID proof with cursory look right hand
fore finger
 Tell the polling agent to follow your reading rather than again asking no. & name.
 Check whether the voter details are available in ASD List.
 Look at the electoral roll and learn/practice to arrive at the page and serial of the
voter quickly.
 Every page has 30 voters, names are left to right
 Some names are there in Supplementary 1 & 2
 Minor errors and typing mistakes shall be ignored
 Don’t get into arguments with voters and polling agents. If any issues/disputes
directed them to PO. Let the polling go on without disruption.
87
Polling Officer-2
 Incharge of Register of Voters 17A and indelible ink
 Note serial number, type of document while PO1 reads in 17 A register.
 If the voter is identified with EPIC then write EPIC. If other documents are
used write the last 4 digits of the document in 17A in Column 3.

 Clean the left hand fore finger of voter with cloth to remove oil, etc.
 Be sure that there is no mark of earlier indelible ink.
 Apply indelible ink (give enough time to dry the ink) from the upper tip of
the nail to the bottom of the 1st joint on the left forefinger.
 Obtain sign or thumb impression of voter in 17A register.
88
FORM-17A REGISTER OF VOTERS
Elections to Telangana State Legislative Assembly - 2023

No. & Name of the AC.…………………..
Polling Station No……………………….
Sl.No Serial No. of elector Details of the documents produced Signature/ Remarks
in the electoral roll by the elector in proof of his/ her Thumb impression
identification of elector
1 2 3 4 5
1

89
Polling Officer-3
• Receive the voter slip from the elector.

• Custodian of the CU
• Verify the indelible ink mark on his/her left hand index finger and finally
release the ballot to the elector.
90
Persons authorized to enter Polling Station
• Electors
• Polling Officers
• Candidate/Election Agent/Polling Agent
• Public Servants on duty (Does not include Ministers, State Ministers and
Dy. Ministers of Centre & State)
• Persons authorized by ECI
• Helper to blind/infirm voter
• Child in arms of elector
• Other helpers at special occasions
• Specially authorized by PO
91
Documents authorized for Identity of voters by ECI
1. EPIC
2. Aadhar Card
3. MGNREG Job Card
4. Passbooks with photograph issued by Bank/ Post Office.
5. Health Insurance Smart Card issued under the scheme of Ministry of Labour;
6. Driving License
7. PAN Card
8. Smart Card issued by RGI under NPR
9. Indian Passport
10. Pension document with Photograph
11. Service Identity Cards with photo graphs issued to employees by Central/State
Govt. PSUs/Public Limited Companies;
12. Official Identity card issued to MPs/MLAs/MLCs.
13. Unique Disability ID(UD ID) Card issued by Ministry of Social Justice, GoI. 92
Special Poll Situations
• Refusal to obey the voting procedure (Not allowed to Vote - Rule 49 M)

• Voting by Blind and Physically Infirm Voters ( Form 14 A) & Voting by Proxy
(Classified Service Voters)
• Electors Deciding Not to Vote (Refused to vote - Rule 49 O)
• Tendered Vote (Form 17 B)
• Challenged Votes (Form 14)
• A person whom you consider much below the qualifying age (Annexure-15 &16)
• Test Vote (Rule 49 MA)
93
93
Refusal to obey the Voting Procedure
• Every elector who is permitted to vote shall maintain absolute secrecy of

voting with in the PS under Rule 49M.
• If any voter violates secrecy of Voting even after giving warning by the PO he/
she will not be allowed to vote.
• If any elector violates the voting procedure a remark to that effect that shall be
made by PO, “Not allowed to vote – Voting procedure violated” in remarks
column number 1 of Register of Voters ( Form-17 A)
• Never change the serial number in Register of Voters 17A.
94
Voting by Blind & Infirm voters
• Under Sub rule (1) of Rule 49 N Companion to be allowed above 18 Years

• Take a declaration from the companion in Form 14-A ( Annexure-18 in PO Handbook).
• Companion right index finger shall be checked for any indelible ink marking.
• Companion can enter voting compartment along with the voter & same person cannot be
allowed as companion more than once.
• Polling agents cannot be allowed as Companions.
Tender Vote
• If a voter comes to the PS and finds his/her vote is already polled he can ask for tender
ballot.
• PO conduct summary enquiry, if satisfied issues ballot paper under Rule 49P of the
Conduct of Election Rules,1961
• Inscribe words tender ballot on the back side of the ballot paper, allow the voter to vote
and put the tender ballot in the appropriate cover and seal it & mention in 17B & 17C
and POs diary 95
Electors Deciding Not to Vote
• If the elector decides not to vote after recording his/her details in Register of Voters (Form-
17A), puts sign/thumb impression shall not compel to record his/her vote
• Inscribe “Refused to Vote” in remarks under Rule 49’O’ of the Conduct of Elections
Rules,1961, obtain the signature of the elector and never change the column 1 of Register of
voters 17A.
Challenge Vote
• If any Polling Agent challenges the identity of an elector he/she shall deposit a sum of Rs
2/- in cash to PO.
• PO will hold a summary enquiry

• If the challenge has not been established PO shall allow the elector to vote .
• If the challenge is established PO to debar the voter challenged from voting and to hand over
the elector to Police with a written complaint.
• PO to keep the records of Challenged votes in Form-14.
96
A Person much below the Qualifying Age:
• Voter looks young, PO satisfies about identity and inclusion of name, take declaration in the
following format:
FORM OF DECLARATION BY ELECTOR ABOUT AGE
I hereby solemnly declare and affirm that my age was more than 18 years on the first date
of 01.10.2023............... i.e. the qualifying date with reference to which the existing electoral roll of
the constituency was prepared/ revised.
I am aware of the penal provisions of section 31 of the Representation of the People Act,
1950, for making any false declaration in connection with the inclusion of any name in the electoral
roll or the preparation, revision or correction of the electoral roll.
Signature/ Thumb impression of the Elector................
Father/ Mother/ Husband’s Name...............................
Part number of electoral Roll.....................
Serial number of Elector...............................
Dated.................
Certified that the above declaration was made and subscribed by the elector above named before me.
Signature of the Presiding Officer......................

No.and name of Polling Station..........................
Dated..................... 97
Test Vote (Rule 49 MA)
• If an elector after having recorded his/her vote alleges that the paper slip generated by
the VVPAT has shown the name or symbol of a candidate other than the one he/she
voted for.
• The PO to make a remark against the second entry related to that elector in Form-17A
and permit that elector to record a Test Vote in his presence.
• Obtain the signature or thumb impression of that elector.
• PO to make necessary entries regarding Test Vote in item 5 in Part 1 of Form-17C.
• If the allegation is found to be true the PO shall intimate the RO, stop further recording
of votes in that machine.
98
Close of Poll
• Announce Closing of vote (5.00 PM) - the fact a few minutes before & permit voters
present in the queue at 5.00pm to vote.
• Distribute slips with PO signature in full with serial number starting from the last person in
the queue as No. 1.
• Poll process not to be disturbed, do not allow any one to join the queue after 5.00 PM.
Closing of EVM & VVPAT

• The power switch in the CU should be switched ‘OFF’ and VVPAT paper roll knob should
be put to “lock” position, then BU and VVPAT should be disconnected.
• The PO to remove power pack from VVPAT in the presence of Polling Agent and BU, CU
& VVPAT should be put back in their respective carrying cases.
• Prepare and supply attested copies of 17 C to Polling agents present.
• Close the Register of Voters (17A).
99
Poll Day Report from PO on EVMS & VVPATs
A. Part – I Mock Poll Certificate *

B. Part – II Replacement of Power Pack of the Control Unit
C. Part – III Pressing of Close Button after Completion of Poll Certificate *
D. Part –IV EVM/VVPAT Replacement Report (if Replaced During Mock Poll)
E. Part – V EVM/VVPAT Replacement Report (if Replaced During Actual
Poll)
100
Reception Centre
Material to be handed over

• EVMs
• Special Counter Booklet
• Packet containing statutory covers
• Packet containing non-statutory covers
• In case of any incident meet the RO and Observer to hand over material to be given
in the special counters
• Obtain acknowledgment for the material handed over
• Get yourself relieved
• Return back home with the pride of performing your role successfully, in the
conduct of election.
1
0 101
Special Counter Booklet
 Presiding Officers will be provided with special booklet at Distribution Center, shall
be filled and shall be handed over at the Special Counter at Reception Center.
1. Presiding Officer Declaration (Part-I to IV)

2. Mock Poll Certificate (Part-I of V)
3. Presiding Officers Diary
4. Polling Station Data for Scrutiny Decision (17 columns)
5. ASD Report
6. Form 17C
7. Visit Sheet
 All the forms shall invariably filled and no column should be left blank
 No Form /Report contained in this booklet shall be detached or separated
 The filled in booklet shall be handed over at Reception Counter along with
EVM/VVPAT machines, 17-A Register in Sealed Cover and Mock poll Slips
Envelope.
102
Declaration by the Presiding Officer Before the Commencement of the Poll
PART-I
Election from No. .................. Assembly Constituency……………….
Serial No. and name of Polling Station....................................
Date of Poll ..............................................
I hereby declare :
(1) that I have demonstrated to the polling agents and other persons present-
(a). by holding a mock poll that the voting machine is in perfect working order and that no vote is already recorded therein;
(b). that the marked copy of the electoral roll to be used during the poll does not contain any marks other than those used for
issuing postal ballot papers and election duty certificates;
(c). that the Register of Voters (Form-17A) to be used during the poll does not contain any entry in respect of any elector;
(2). that I have affixed my own signature on the paper seal(s) used for securing the Result Section of control unit of the voting
machine and obtained thereon the signatures of such of the polling agents as are present and desirous of affixing the same.
(3). that I have written the serial number of the Control Unit on the special tag, and I have affixed my signature on the back side
of the special tag and also obtained thereon the signatures of such of the candidates/polling agents as are present and
desirous of affixing their signature.
(4). that I have affixed my signature on the modified new green paper seal and also obtained thereon the signatures of such
candidates/polling agents as are present and desirous of affixing their signature.
(5). that I have read out the pre-prin1ted serial number of the special tag and asked the candidates/ polling agents present, to note
down the serial number.
Signature...................................... 103
Declaration by the Presiding Officer Before the Commencement of the Poll
Signature of Polling Agents
1 .....................(of candidate....................) 2 ..............................(of Candidate.)

3 ......................(of candidate....................) 4 ..............................(of candidate.)
5 ..................... (of candidate....................) 6 ..............................(of candidate.)
7 .....................(of candidate....................) 8 ..............................(of candidate. )
9 ...................... (of candidate. ), etc.
The following polling agent(s) declined to affix his/her signature(s), on this declaration.
Signature......................................
Presiding Officer
Date ........................
104
PART-II
Declaration by the Presiding Officer at the time use of subsequent voting machine, if any.
Election from.................. Assembly Constituency……………….
Serial No. and Name of Polling Station....................................
Date of Poll ..............................................
I hereby declare :
That due to ………….. (please mention the type of error) of BU/CU replacement of the whole EVM including BU/CU/VVPAT has
been done.
(1) that I have demonstrated to the polling agents and other persons present-
(a). by holding a mock poll that the voting machine is in perfect working order and that no vote is already recorded therein;
(b). that the marked copy of the electoral roll to be used during the poll does not contain any marks other than those used for issuing
postal ballot papers and election duty certificates;
(c). that the Register of Voters (Form-17A) to be used during the poll does not contain any entry in respect of any elector;
(2) that I have affixed my own signature on the paper seal(s) used for securing the Result Section of control unit of the voting machine
and obtained thereon the signatures of such of the polling agents as are present and desirous of affixing the same.
• that I have written the serial number of the Control Unit on the special tag, and I have affixed my signature on the back side of the
special tag and also obtained thereon the signatures of such of the candidates/polling agents as are present and desirous of affixing
their signature.
(4) that I have affixed my signature on the modified new green paper seal and also obtained thereon the signatures of such
candidates/polling agents as are present and desirous of affixing their signature.
(5) that I have read out the pre-printed serial number of the special tag and asked the candidates/ polling agents present, to note down the
serial number.
Signature......................................
Presiding Officer
105
Declaration by the Presiding Officer at the time use of subsequent voting machine, if any.
1 .....................(of candidate....................) 2 ..............................(of Candidate.)

5 ..................... (of candidate....................) 6 ..............................(of candidate.)
9 ...................... (of candidate. ), etc.
The following polling agent(s) declined to affix his/her signature(s), on this declaration.
Signature......................................
Presiding Officer
Date ........................
106
PART-III
DECLARATION AT THE END OF POLL
I have furnished to the polling agents, who were present at the polling station at the close of the poll and whose signatures
are affixed below, an attested copy of each of the entries in Part I- Accounts of Votes Recorded Form-17C as required
under rule-49-S(2) of the Conduct of Election Rules, 1961.
Date ..................................... Signature ..........................................
Time ...................................... Presiding Officer
Received an attested copy of the entries in the account of votes recorded (Part I of Form-17C)

1 .....................(of candidate....................) 2 ..............................(of Candidate. )
3 ......................(of candidate....................) 4 ..............................(of candidate. )
5 ..................... (of candidate....................) 6 ..............................(of candidate. )
9 ...................... (of candidate. ), etc.
The following polling agent(s) who were present at close of poll declined to receive an attested copy of Part I of Form-17C and to
give receipt therefore and so attested copy of that form was not supplied to them.
1 .....................(of candidate....................) 2 ..............................(of Candidate. )
3 ......................(of candidate....................) 4 ..............................(of candidate. )
5 ..................... (of candidate....................) 6 ..............................(of candidate. )
9 ...................... (of candidate. ), etc.
Signature......................................
Presiding Officer
Date ........................ 107
PART-IV
DECLARATION AFTER THE SEALING OF THE VOTING MACHINE
I have affixed my seals, and I have allowed the Polling Agents who were present at the Polling Station at the close of
poll to affix their seals, on the carrying cases of the Control Unit and Ballot Units of the voting machine.
Date ..................................... Signature ..........................................

Time ...................................... Presiding Officer
The following Polling Agents have affixed their seals.

1.......................(of candidate....................) 2 ..............................(of candidate. )
5...................... (of candidate....................) 6 ..............................(of candidate. )
The following polling agents refused or did not want to affix their seals.
3.......................(of candidate....................) 4 ..............................(of candidate.
Signature......................................
Presiding Officer
Date ........................ 108
Presiding Officer’s Report PART-I: Mock Poll Certificate
General Elections to Telangana State Legislative Assembly - 2023

No. & Name of the AC…………………………
Polling Station No……………………………….
(a). Conduct of mock poll and verification of mock poll data
Result displayed in
Name of the Candidate Signature of Polling
Number of votes Number of votes Number of VVPAT CU & Printed Paper
(Name of the Candidates Agents with party
Sl. No. cast during the displayed in CU on printed Paper Slips Slips count tallied
including NOTA to be abbreviation/
mock poll checking the result against Candidates with each other
pre- printed) Independent
(Yes/No)
1.
2.
3.
4.
5.
NOTA
TOTAL
(b). CLEAR Button on the Control Unit has been pressed to clear mock poll data (Yes/No.).
If Yes then write above sentence in ink.
…………………………………………………………………………………………………………………………………………
(c). All paper slips taken out from VVPAT after mock poll (Yes/No)
(d). Empty VVPA T shown to all Polling Agents (Yes/No)
(e). Before actual poll ensure that no printed paper slip is in VVPAT Drop Box and shown to Polling Agents
(Yes/No)
(f). ‘TOTAL’ button on the Control Unit has been pressed to show total vote ‘ 0’ to polling agent (Yes/No)
109
(g). Mock poll VVPAT slips stamped with ‘MOCK POLL SLIP’ and sealed in black envelope and then sealed with Pink
Paper Slip (Yes/No)
(h). Following witness Mock Poll and certify that mock votes tallied and that the mock votes erased from CU after
mock poll:
Sl.No Name of Polling Agent Name of Party Name of Candidate Signature of Polling Agent
(i). Time display on Control Unit is ……………………… minutes more/less than Indian Standard Time (IST), If any.
(j). Signature of the Micro Observer (if posted at the Polling Station)
Name and Signature of the Presiding Officer

(k). It is, here by, certify that before commencement of actual poll, ‘TOTAL’ Button of the Control Unit has been pressed in the
presence of all polling officials to ensure that ‘Total Vote is 0’ tick the appropriate observation.
(i). Control Unit shows total vote: 0

OR
(i). Control Unit shows total vote more than ‘0’ (means mock poll votes not cleared), hence clear the mock
poll data

The following witness the above process and certify that mock votes erased from the Control Unit and mock poll VVPAT slips
removed from the VVPAT before start of actual poll.
Sl.No. Name of Polling Officer Signature
110
PART-II POWER PACK REPLACEMENT IN CU
(TO BE FILLED DURING MOCK POLL, POLL & AFTER COMPLETION OF POLL DEPENDING ON CASE/ SITUATION)
Sl. Name of Polling Agent Name of Name of Signature of

No. Party Candidate Polling Agents
111
PART-III: PRESSING OF CLOSE BUTTON AFTER COMPLETION OF POLL
General Elections to Telangana State Legislative Assembly - 2023

No. & Name of the AC.…………………………..
Date of Poll: 30.11.2023
No. & Name of the Polling Station……………………….
It is certified that I have pressed the “Close Button” of the Control Unit at the end of poll in the presence of the
following:
Sl. Name & Designation of the Polling Officer Signature
No.
Sl. Name of Party/ Name of Signature of

No. Name of Polling Agent Independent Candidate Polling Agent

112
PART-IV:EVM/ VVPAT REPLACEMENT
(TO BE FILLED DURING MOCK POLL, IF THERE IS ANY REPLACEMENT)
Sl. Signature of Sector

No. Particulars BU CU VVPAT Officers in case of
replacement
1. Unique ID of units given at the time of
dispersal
2. (a) Tick (-Y) which one found non-
functional during mock poll
(b) Reason for non-functioning
(Mention error/ code noticed in CU)
3. Unique ID of unit(s) given as replacement
during mock poll
Sl. Name of Party/ Name of Signature of

No. Name of Polling Agent Independent Candidate Polling
Agent
113
PART-V: EVM/ VVPAT REPLACEMENT
(TO BE FILLED DURING POLL & AFTER COMPLETION OF POLL DEPENDING ON CASE/ SITUATION)
Sl. No. Particulars BU CU VVPAT

1. (a) Unique ID of unit(s) found non-functional during actual poll
(b) Time of occurrence of defects
(c) No.of votes recorded in the Control Unit by the time the unit(s) got
non-functional
(d) Reason for non-functioning tarnation error/ code noticed in CU
(e) Beep sound is heard
(f) Unique ID of new unit(s) provided as replacement
(g) Time of re-starting poll
2. Remarks, If any
Sl. Name of Party/ Name of Signature of Polling

No. Name of Polling Agent Independent Candidate Agent
114
PRESIDING OFFICER’S DIARY
1. Name of the Constituency (in block letters):

2. Date of Poll:
3. Number and Name of the Polling Station:
Whether located in ------
i. Government or quasi-government building;
ii. Private Building;
iii.Temporary structure;
4. Number of Polling Officers recruited locally, if any:
5. Appointment of Polling Officer made in the absence of duly appointed Polling Officer, if any, and the
reason of such appointment:
6. Electronic Voting Machine:
i. Number of Control Units used:
ii. S. No.(s) of Control Units used:
iii. Number of Ballot Units used:
iv. S. No.(s) of Ballot Units used:
7. (i) Number of paper seals used:

(ii) S. No.(s) of Paper Seals used
7A. (i) Number of special tags supplied:
(ii) S. No.(s) of special tags supplied:
(iii). Number of special tags used:
(iv).S. No.(s) of special tags used:
(v). S. No.(s) of special tags returned as unused:
115
7B. Applicable in the Polling station where VVPAT system is used:

(i) No. of Printers used:
(ii) S. No.(s) of Printers (s):
8. Number of candidates who had appointed polling agents at the stations:
9. (i). Number of polling agents present at the commencement of poll.
(ii). Number of polling agents who arrived late
(iii). Number of polling agents present at the close of poll
10.
(i). Total Number of voters assigned to the polling station:
(ii). Number of electors allowed to vote according to marked copy of the electoral roll:
(iii). Total number of electors as entered in the Register of Voters (Form 17-A):
(iv). Number of votes recorded as per the voting machine:
(v). Number of voters deciding not to record vote, If any:
Signature of the First Polling Officer Signature of the Polling Officer

In-charge of Register of Voters
116
11. Number of electors who voted-

Men…………………..
Women……………….
Third Gender………….
Total…………………..
12. Challenged vote-
Number allowed………………..
Number Rejected ……………….
Amount forfeited Rs…………….
13. Number of persons who have voted on production of Election Duty Certificate (EDC)
13A. Number of overseas electors who voted:
14. Number of electors who voted with the help of companions:
15. Number of voters cast through proxy:
16. Number of tendered votes:
17. No. of electors –
(a). From whom declaration as to their age obtained………….
(b). Who refused to give such declaration…………………….
18. Whether it was necessary to adjourn the poll and if so, the reasons for such adjournment:
19. Number of votes cast in every two hours-
From 7 a.m to 9 a.m
From 9 a.m to 11 a.m
From 11 a.m to 1 p.m
From 1 p.m to 3 p.m
From 3 p.m to 5 p.m
(Necessary changes may be made depending on the hours fixed for commencement and close of poll)
117
19 B. Details of visitors at Polling Station as per Visit Sheet.
S. No
Name & Designation of the Officer Time of Brief description of Number of votes polled
Visiting Visit Polling Process till the time of visit
(Observer/ DEO/ RO/ ARO/ Sector (Peaceful/ Incident,
Magistrate/ Zonal Magistrate/ As per 17C As per
If any) EVM
Patrolling Magistrate
20. (a) Number of slips issued at the closing hour of the poll to the electors standing in the queue:
(b). Time at which poll finally closed after the last such elector cast his/ her vote:
21. Electoral offences with details: Number of cases of
a) Canvassing within the 100 meters of the Polling Station
b) Impersonation of voters:
c) Fraudulent defacing, destroying or removal of the list of notice or other documents at the polling station:
d) Bribing of voters:
e) Intimidation of voters and other persons:
f) Booth Capturing:
g) Failure of voting machine:
h) Any other issue:
118
22. Was the poll interrupted or obstructed by
1. Riot
2. Open violence:
3. Natural Calamity:
4. Booth Capturing:
5. Failure of voting machine:
6. Any other cause:
Please give details of the above
23. Was the poll vitiated by any voting machine used at the polling station having been:
a). Unlawfully taken out of the custody of the Presiding Officer
b). Accidentally or intentionally lost or destroyed
c). Damaged or tampered with:
Please give details:
24. Serious complaints, it any, made by the Candidate / agents
25. Number of cases of breach of law and order
26. Report of mistakes and irregularities committed, if any, at the polling station
27. Whether the declarations have been made before the commencement of the poll and if necessary,
during the course of poll when a new voting machine is used and at the end of the poll as
necessary:
Place:
Date:
Presiding Officer
This diary should be forwarded to the Returning Officer with the Voting Machine, Visit Sheet, and other sealed
papers
119
Polling Station Data for Scrutiny Decision
Sl.No. Indicators Details
(i) Male
(ii) Female
1 Total Electors in the Polling Station. (iii) TG
Total
(i) Male
(ii) Female
2 Number of persons who voted in the Polling Station (iii) TG
Total
3 Number of Tendered votes
4 Number of Challenged votes
5 Number of Proxy votes by CSVs
6 Number of electors who exercised their right of vote on the basis of EPIC
7 Number of electors who exercised their right of vote on the basis of alternative document
8 Number of voters who exercised their right of vote under Rule 49 O, who decided not to record vote
9 Number of polling agents in the polling station

10 Number of overseas electors who voted in the poll
11 Number of BU, CU, VVPAT used
12 Whether the BU, CU or VVPAT was changed or replaced Y/N
13 If so, the time when changed and what was the reason for it
14 Total ASD voters in the ASD voters list
15 Total persons who cast their vote from the ASD voters list
16 Any incident of violence of poll interruption due to any reason Y/N
17 Any complaints received with respect to polling station. Y/N
Signature of the Presiding Officer 120

ASD Report
1. No.& Name of the Assembly Constituency :

2. Part Number & Name of the Polling station:
3. Total No. in the ASD List:
4. No. voted from ASD List:
5. % of Voters.
Signature of the Returning Officer

121
FORM 17C
PART I – ACCOUNT OF VOTES RECORDED
Election to Legislative Assembly of the State…………………………

From………………..Constituency.
Number and Name of Polling Station:
Identification Number of voting Machine used at the Polling Station:
Control Unit……………
Ballot Unit………………
VVPAT…………………
•Total number of electors assigned to the Polling Station

•Total number of voters as entered in the Register for Voters (Form 17A)
•Number of voters deciding not to record votes under rule 49-O
•Number of voters not allowed to vote under rule-49M
•Test votes recorded under rule 49MA (d) required to be deducted-
(a). Total number of test votes to be deducted:
Total No. Sl.No.(s) of elector(s) in Form 17A :
…………
(b). Candidate(s) for whom test vote(s) cast:
Sl.No. Name of the Candidate No. of votes
……… ………………………… ……………
.……... ………………………… ……………
6. Total number of votes recorded as per voting machine…………………………………..
7. Whether the total number of votes as shown against item 6 tallies with the total number of votes as shown against
item 2 minus numbers of voters deciding not to record votes as against item 3 minus number of voters as against
item 4 (i.e. 2-3-4) or any discrepancy noticed…………………………..
122
FORM 17C
PART I – ACCOUNT OF VOTES RECORDED
8. Number of voters to whom Tendered Ballot Papers were issued under rule 49P……………
9.Number of tendered Ballot Papers:

Sl. No. Total From
From To
a) Received for use :
b) Issued to electors :
c ) Not used and returned :
10. Account of paper seals

1. Paper seals supplied for use: Total No……………… 1……………………….
Sl. No. from……… To………………………….
2. Paper seals used: Total No…………………… 2……………………….

Sl. No. from……………….. To………………………….
3. Unused paper seals returned to Returning Officer : Total No……………… 3……………………….

: Sl. No. from…………… To………………………….
4. Damaged paper seals, if any: Total No…………………… 4……………………….

Sl. No. from……………….. To……………………..…
5..…………….………….
6………...………………….
Date……………………….
Place……………………….
Sign of Presiding Officer

Polling Station No………………. 123
Visit Sheet
• During the Visits of Senior election officers to Polling Stations on the day of poll the
Presiding Officer should attend to them and Poll process should be continued.
• The details of the visitors shall be recorded in the following format.
Date of Poll:
Name & Number of Assembly:
Name and Number of Polling Station:
Number of Electors:
Sl. Name & Designation Time Brief description Number of % Remarks, Signature of
No. of the Officer Visiting of Visit of polling votes polled Polled till the if any the Officer
(Observer/DEO/ RO/ process till the time time of visit
ERO/ Sector Magistrate/ (Peaceful/ of visit
Zonal Magistrate/ Incidents, if any)
Patrolling Magistrate
Signature of Presiding Officer

(with date)
124
Tips for Efficient Conduct of Poll
On the day prior to poll
• Set up the polling station
• Write the address on tags and covers where ever required.
• Seal the covers on two sides leaving one side open to insert papers on the day of poll.
• Identify the forms and reports to be put up in each cover and put the blank forms in, when
ever required take out and fill up.
• There are 30 voters on each page of electoral roll, voters are arranged in serial order in rows
starting from left to right. For example voter with sl.no 303 will be on the 11 th page in the
first row.
• Mark the ASD Voters in the Electoral Roll with Pencil for easy identification.
• 1st, 2nd, 3rd polling officers can practice identifying voters sl.no in the voter list.
• On the day of Poll start the pre poll process as instructed by ECI.
• Start the mock poll by 5.30 am or latest by 5.45 am if polling agents are not there.
125
Tips for Efficient Conduct of Poll
• Inform the agents the way voters are arranged in the voter list.
• 1st polling officer while reading out the name and sl no of the voter should be loud
and clear, can also read the page number.
• PO to direct the BLO and person maintaining queue to verify if the voter is in the
correct queue and has a voter slip showing his part no and Sl.No, if not guide the
voter to Voter Assistance Booth within the radius of 100mts to PS.
• Record the POs diary at regular intervals.
• When ever poll percentage is taken, PO shall also tally with figure in 17 A.
• Maintain order in the polling station by not allowing polling agents to move freely
in the polling station.
• When ever there is challenge, tender ballot request or any other situation refer the
voter to PO and process shall continue with the other voters.
• Ensure proper tie up for food, snacks, tea, etc. for smooth poll. 126
At Dispatch Centre
 DO’s
1. Do ensure that you have collected all polling material as provide in the latest
edition of Presiding officer handbook.
 Do ensure that you have collected CU, BU and VVPAT pertaining to your polling
station and match Unit IDs written on address tags with the metallic plate/barcode
on the back side of each unit.
 Do switch off the Control Unit after checking that the battery is fully charged.
 Do check that the appropriate ballot paper is duly fixed on each Ballot Unit and is
properly aligned under the ballot paper screen and thumb wheel switch has been
set to the appropriate position.
 Check that the paper roll lock knob in the backside of VVPAT is in the lock
position (Horizontal Position) to lock paper roll, during transit.
 Do ensure that you have received all types of Statutory and Non-Statutory Forms
and Envelopes for using at polling station.
 Do clear any or all doubts regarding Poll process or functioning of EVMs before
movement from Dispatch center to the assigned Polling Station.
 In case any discrepancy is found, inform Returning Officer.
127
At Dispatch Centre
DONT’s
1. Don’t take any EVM & VVPAT to any unauthorized place like residence, hotel, etc.
2. Don’t use vehicle other than vehicle provided by the Returning Officer for dispersal.
3. Don’t stay at any place other than designated place after the receiving of EVM’s,
VVPAT and other Election materials.
4. Don’t switch ON and OFF the VVPAT as it will deplete the battery as well as paper roll
causing problems during the poll.
5. Don’t connect Ballot Unit, Control Unit and VVPAT during dispersal.
6. Don’t remove any seal from BU, CU and VVPAT.
7. Do not test VVPAT at the time of dispersal and before mock poll at the polling station
128
Arrangements at Polling Station
 DO’s
1. All members of polling party and security personnel must be present at the Polling
Station.
 Ensure that there is enough space for the voters to wait outside the Polling Station
and form separate queues for male and female voters, senior citizens and pregnant
women.
 Do ensure special arrangements for identification and application of indelible ink
to Pardanasin women electors if required.
 Ensure separate entry and exit for voters.
 Do place the Ballot Unit(s) and VVPAT in voting compartment in such a way that
no one can disturb the interconnecting cable, and the cable is fully visible and its
routing does not obstruct the movement of voters inside the Polling Station.
 Put the VVPAT lock-unlock switch for paper roll in working-vertical position
before switching on the Control Unit.
 To Maintain the secrecy of the ballot, ensure that polling officers and agents are
seated in such a way that the BU, VVPAT and the voter recording his vote by
pressing button on BU, is not visible to them at all.
 Ensure three separate quees for PWD/Senior citizens, male and female elector.
129
 DO’s
9. Check the appointment letters of polling agents and explain to them the provisions
of section 128 of the R.P. Act 1951. Issue them entry passes for their movement.
10.Ensure that Polling Agents appointed at the Polling Station are enrolled in the
voter list of that Assembly Constituency and have EPIC or any other government
approved Photo Identity Card.
11.Ensure the following:
 A notice specifying the polling area and particulars of electors to be served by
Polling Station is displayed outside the Polling Booth.
 A copy of list of the contesting candidates in Form 7A is displayed outside the
Polling Station prominently.
 Voter Facilitation Posters and instructions are displayed on the outer wall, near the
entrance of the Polling Booth.
 A HELP DESK/ Voter Assistance Booth must be set up by BLO to provide
necessary assistance to the electors.
 Ensure that all security personnel deployed at your polling station are present.
130
 DONT’s :
1. Do not accept the hospitality of any Contesting Candidate, Political parties and
local people etc
2. No cooking or lighting of fire for any purpose should be allowed inside the PS.
3. No smoking is allowed inside the PS.
4. No arms should be carried inside the PS
5. Do not allow mobile phone inside the booth and even the cell phones of polling
personnel should remain switched off/ in silent mode inside the polling booth.
6. Do not have high wattage incandescent bulbs/tube-light placed directly over or in
front of the VVPAT and also no window must be opened behind EVM and VVPAT.
7. Do not expose the EVM and VVPAT to web camera/video camera so as to maintain
secrecy of voting.
8. Do not appoint any person as polling officer (in unforeseen situation where polling
officer cannot do his duties) who is connected to the candidate or party.
9. Don’t have any photograph of any leader or symbol of political party or slogans
related to elections displayed in the PS.
10. No campaign material to be displayed in and around the booth and area of 100mts
around the PS.
131
 DONT’s
12. No political party agent should be seated in such a way inside the booth
that they have a chance to see a voter recording his/her vote.
13. No political party member other than authorized person to be allowed to
sit inside the PS or within a radius of 200m around it.
14. Do not allow any photographer/ person to take pictures of a voter casting
his/her vote in the voting compartment.
15. Do not allow any person other than voter and those authorities allowed
by ECI to enter the polling booth.
16. No person should be allowed within the PS or within 100 mtrs. there of
to wear badges, emblems etc. bearing the names of candidates or
political leaders and or their symbols or pictorial representation of any
kind as it may amount to campaigning.
17. Do not allow the security personnel posted at the entrance of PS to verify
the identity of electors as it is the duty of the polling personnel.
18. No security Jawan should be positioned inside the polling booth.
19. Do not give any special treatment to any VIP or celebrity coming to cast
vote.
132
During Mock Poll
 DO’s
1. Do go through the meaning of various displays which appear on the Display panel of the control
unit.
2. Mock poll proceedings have to be video graphed, by authorized videographer, if directed.
3. For mock poll, the Ballot Unit and VVPAT should be placed in the voting compartment, where a
Polling Officer should be present along with polling agents to observe operations on BU and
paper slips printed on VVPAT.
4. Put paper roll locks on VVPAT in vertical position after inter connection of BU, CU and
VVPAT.
5. At least 50 votes should be cast during Mock poll in the presence of Candidates/Agents.
6. Manual record of votes casted should be maintained by the Polling Officer.
7. Mock poll should be conducted with the polling agents voting at random for each of the
contesting candidates including NOTA.
8. Ascertain the mock poll result from Control Unit and compare with Manual record of votes.
9. Remove the mock poll print paper slips from VVPAT drop box and Count the VVPAT printed
paper slips in the presence of the polling agents and confirm that the results tally for each
candidate.
10. Press the ‘Clear’ button of Control Unit before the actual poll to clear the account of votes
recorded during the mock poll.
133
During Mock Poll
 DO’s
11. Empty drop box must be verified by the polling agents.
12. Follow the procedure for sealing and storage of Mock Poll VVPAT paper slips.
13. Seal the drop box of VVPAT with the thread and an address tag using Presiding Officer’s seal
before the actual poll starts and obtain signatures of Polling Agents thereon.
14. Seal the Result section of the control unit with green paper seal, special tag and address tag, and
obtain signatures of polling agents.
15. Prepare Part-I of the Presiding Officer’s Reports (Mock poll certificate) and obtain signatures of
Polling Agents thereon.
16. Take the signatures of other polling officers in the Part-I of Presiding Officer’s Reports that
mock poll votes are erased from the CU and mock poll VVPAT slips are removed from the
VVPAT drop box before start of actual poll.
17. At the end of Mock Poll at the PS, check and note the date and time shown in the display of the
Control Unit and also the actual date and time as well as any discrepancy between the two, if
any, mention it in the Mock Poll certificate and also in Presiding Officer’s Diary. After
completion of mock poll intimate the mock poll status to returning officer through your sector
officer.
18. Micro Observer, if appointed, must have participated in all the proceeding of the mock poll and
his signature has to be obtained on Part-I the Presiding Officer’s Reports (Mock poll certificate).
134
During Mock Poll
 DONT’s
1. Don’t start mock poll, if no or only one election agent is present. Wait for 15 minutes.
2. Don’t stop mock poll without casting at least 50 votes.
3. Don’t forget to cast at least one vote to each candidate button including NOTA during
mock poll.
4. Don’t keep BU, CU and VVPAT on one table for mock poll. (Keep BU & VVPAT at
Voting Compartment).
5. Do not seal rear compartment of Control Unit with WAX.
6. Don’t leave any mock poll slips inside the VVPAT slips compartment after completion
of mock poll on poll day.
7. Don’t keep mock poll VVPAT slips unstamped in black envelop.
 Don’t forget to tally EVM count with VVPAT slips count during mock poll.
1. Don’t forget to fill Mock Poll Certificate (Part-I of Presiding Officer Reports) and take
signatures of polling agents.
2. Don’t forget to CLEAR mock poll data from the CU before starting of actual poll.
3. Don’t start actual poll without sealing Result Section of CU and Drop Box of VVPAT
and taking signatures of polling agents.
135
Commencement/ During the Poll
 DOs
1. Ensure that the polling starts at the scheduled time.
2. Explain to all present, the provisions of section 128 of the Representation of the People Act,
1951 regarding maintenance of secrecy of voting and warn them of the penalty for any breach.
3. Read out the declaration as per instruction in prescribed Format.
4. Take appropriate precautions regarding handling of indelible ink.
5. Maintain visitor sheet and make entries of visitors as prescribed by the Commission.
6. Intimate the status of commencement of poll to the Returning Officer through your sector
officer.
7. Before the first voter signs in Form 17A (Register of Voters), the Polling Officer 1 shall check
with the Presiding Officer and record in INK in Form 17A that “Total in the Control Unit
checked and found to be Zero”.
8. At regular intervals, check the Ballot Unit(s) and VVPAT to ensure that the voter has not
tampered with it in any manner.
9. Check periodically the ‘TOTAL’ for each Control Unit by pressing TOTAL button on CU to
ensure that the voting is going as per the serial order of electors (Total should match with voter
register i.e., Form 17A last serial number).
10. Collect statistical information for compilation of items of Presiding Officer’s diary regarding
polling at every two hours and sending it to RO through the specified channels.
11. If any voter wants to know how to vote on EVM, explain him with the dummy Ballot Sheet.
136
Commencement/ During the Poll
 DON’Ts
1. Do not enter the voting compartment in the absence of polling agents.
2. Do not enter the voting compartment at the time of polling to explain to the illiterate voters about
how to use EVM and cast their vote. Use Cardboard dummy BU for this purpose.
3. PRO or other staff should not go frequently in the voting compartment, as that may give scope for
complaints.
4. Don’t operate the paper roll knob on VVPAT till the end of the poll.
5. Don’t conduct mock poll in case of replacement of only VVPAT during the actual poll. In case of
replacement of entire set during poll, Mock Poll will be conducted by casting only one vote to
each candidate including NOTA.
6. In case of replacement of entire set during poll don’t forget to clear mock poll data from the
Control Unit and VVPAT mock slips from VVPAT in mock poll process.
7. Don’t hang any high illumination bulb over VVPAT at Voting Compartment
8. Don’t Switch ON the Control Unit at the time of connection and disconnection of Ballot Unit,
9. Don’t forget to tape the interconnecting cable of BU/VVPAT to the leg of the table with
‘transparent’ adhesive tape.
10. Don’t forget to press both side latches of connector while disconnecting the cable.
11. Don’t Switch OFF/Switch ON EVM during poll process
12. Don’t forget pressing of close button of CU after completion of poll.
137
Closing of the Poll
DO’s
1. Close the poll at the appointed hour even if it has started late. Give numbered slips
with Presiding Officer’s signature only to those electors who are in the queue at this
hour starting with the last person in the queue.
 Ensure that no additional person joined the queue after the appointed hour.
 Ensure that after the last voter has voted as per the above procedure, the ‘CLOSE’
button is pressed on the Control Unit and Part-III of Presiding Officer’s Reports has
been prepared.
 Note the total number of votes recorded in the CU in Item 6 of Part I of Form17C.
 At the time of closure of poll, make a note of the Poll end date and time, displayed
on the CU in the Presiding Officer’s diary.
 Switch off CU and then disconnect the BU(s) from VVPAT and VVPAT from the
Control Unit.
 Remove VVPAT Power pack in the presence of Polling Agents.
 After the close of poll, prepare under Rule 49S, an account of votes recorded in the
CU (Such account shall be prepared in Part-I of Form-17C in duplicate and copy
thereof should be given to each Polling Agent.)
138
Closing of the Poll
 DONT’s
1. Do not forget to make a declaration at the close of poll in Part III (Annexure-
6) under rule 49S regarding furnishing of copies of account of votes
recorded, to the polling agents.
2. Don’t forget to remove VVPAT Power Pack (Battery) from VVPAT before
sealing of VVPAT in its carrying case after completion of poll.
3. Do not forget to make a Presiding officer Reports at the close of poll in part
IV & V in case of replacement of EVM during Mock poll or during Actual
Poll as the case may be.
4. Don’t forget to press the close button on CU at the close of poll.
5. Don’t forget to intimate the SO/RO about the close of poll.

139
Sealing of EVM and VVPAT after the Close of Poll
 DOs
1. Switch off the power in the Control Unit before disconnecting the Ballot Unit(s), the
2. Ensure that the power pack of VVPAT has been removed; paper slips contained in the
drop box of the VVPAT are intact and the Ballot Unit(s), the Control Unit and VVPAT
put back in their respective carrying cases.
3. Ensure that each carrying case is sealed at both ends by passing a thread through the two
holes provided for the purpose on both sides of the carrying case and putting thread seal
with an address tag showing the particulars of the election, the PS and the unit contained
therein and carrying the signature of Presiding Officer with date and seal on it.
4. Ensure that the candidates or their polling agents are present and desirous of putting their
seals shall also be allowed to do so.
5. Ensure that the names of the candidates/polling agents who have affixed their seals on
the carrying case of the Ballot Unit(s) and Control Unit are noted in the declaration
which PRO makes at the close of the poll.
140
Sealing of EVM and VVPAT after the Close of Poll
 DONT’s
1. Do not use any Performa for the PRO diary other than the one furnished.
2. Do not forget to put correct Address tag on the EVMs and VVPATs at the
time of sealing.
3. Do not put wax on the EVMs, VVPATs and their carrying cases at the
time of sealing
141
Sealing of Material after the Close of Poll
 DOs
1. Seal all election papers as per instructions in the Presiding Officer Handbook.
2. Packing of Statutory, non-statutory covers and election material to be done as per the
instructions in Presiding Officer Handbook.
3. Ensure that all election papers relating to the poll are sealed in accordance with the provisions of
rule 49U.
4. Ensure that each packet containing election papers is sealed with the seal of the Presiding
Officer.
5. Ensure that the candidates or their agents present at the PS are allowed to affix their seals on
such packets if they so desire.
6. Ensure that a copy of the Form 17C (Account of votes recorded) has been provided to all
polling agents.
7. Ensure completion of Presiding Officer's Diary. All the items should be filled. If any incident
occurs at polling booth it should be Reported in diary. Fill Presiding Officer’s additional
Reports to be submitted to the observer in prescribed format.
8. After completion of poll, when you are returning back to the collection center, you must take the
designated vehicle and designated route.
9. Deposit all the material (EVM, VVPAT and 6 election papers) without any delay at Collection
center counter wise as directed by the Returning officers. 142
Sealing of Material after the Close of Poll
 DONT’s
1. Do not delay deposition of all material at the collection center counters after
reaching back.
2. Do not leave the collection center where the material is being collected without
depositing all the items and after obtaining a relieving certificate from authorized
officer.
3. Under any circumstances, you should not make any deviation from the designated
route and vehicle.
143
Special Cases
 DOs
1. Any elector arriving at polling station to cast his vote who is either blind or physically
infirm or cannot see symbol button on BU, will be allowed to vote with the help of
companion. Provide Braille ballot paper to blind/visually impaired voters, if he/she
desires.
2. Before a person is allowed to act as companion, he/she must give a declaration in

prescribed format and indelible ink will be applied on the middle finger of Right Hand.
If right hand has already been marked with indelible ink, he shall not be permitted to
act as a companion.
3. If name of elector coming for voting, is found in ASD List, by the PO identifying the
electors, he/she will be requested go to PRO, who will complete his identification.
4. If an elector is carrying unofficial identityslip containing name of Contesting
Candidate and/party and/ Symbol, then instruct concerned polling agent to end such
violation.
144
Special Cases
Dos
6. In case of illiterate voter, the 1st Polling Officer should read out serial number of
elector and ask elector to tell him/ her name to ascertain genuineness.
7. If the elector is not able to establish his identity and found impersonating in place of
another elector, the person should be handed over to the police with letter of complaint
to S.H.O. in prescribed format of PRO Handbook.
8. If during the identification and marking of electors in marked copy of Electoral Rolls, it
comes to the notice that Vote of elector has already been cast, such elector, if found
genuine, will be allowed to cast his/her voter through Tendered Ballot Paper, not
through the vote in EVM.
145
Special Cases
 DON’Ts
1. Do not force any elector to vote if he decides not to vote.

2. Do not allow any polling official to cast his vote in the PS unless they have been issued an
EDC or PB as case may be.
3. No person shall be permitted to act as a companion of more than one elector at any polling
station on the same day.
4. If right hand middle finger of authorized companion is already marked with indelible ink,
such person not to be allowed to act as authorized companion for the concerned elector.
5. Cases where an authorized companion merely led up to the voting compartment (but did
not enter), shall not be included in Form 14A.
6. No polling staff should act as a companion to a blind elector to cast vote on his behalf.
7. No authorized companion should be allowed to stay inside the booth after the elector has
voted.
 For “Challenged votes”- Do not entertain a challenge to an elector’s identity, unless the
concerned polling agent deposits Rs.2/- in cash.
146
Special Cases
 DON’Ts
9. Do not press or compel an elector to vote if he decides not to vote after his particulars have
been noted in the Register of Voters. Make an entry to that effect in the 'Remarks' column
against the entry relating to that elector in the Register of voters.
10. If you consider an elector to be much below the voting age, i.e., 18 years but are otherwise
satisfied about his identity, obtain a declaration from him about his age. Do not question his
eligibility.
11. Do not change any serial number in column 1 of the Register of voters, because of any
elector who decides not to vote.
12. Do not allow elector who has come to PS after someone else has already voted in his name
to vote by voting machine but use tendered ballot paper.
13. Do not allow an elector to vote if he refuses to follow the prescribed voting procedure to
maintain secrecy of voting after being warned by you.
147
Handling of EVMs and VVPATs at Various Points
• DONT’s
During Dispersal
1. Do not forget to ensure that the EVM & VVPAT is related to the particular polling
station for which it has been allotted.
2. Do not take away any EVM & VVPAT units to any unauthorized place like
residence, market etc.
3. Do not repeatedly switch ON and OFF the VVPAT machine as it will deplete the
battery as well as paper roll, causing problems during the Poll process.
4. Do not forget to switch OFF the Control Unit while connecting or disconnecting the
EVM units and VVPAT.
5. Do not pull the cable of Ballot Unit & VVPAT machines while disconnecting from
the Control Unit.
148
• DONT’s
During Dispersal
6. Do not switch on the VVPAT at time of Dispersal.
7. Do not connect Ballot Unit, Control Unit and VVPAT machine during dispersal.
8. Do not keep VVPAT knob vertical i.e. in working mode while transporting.
9. Do not stay at any place other than designated place.
10. Do not remove any seal from BU, CU and VVPAT.
11. Do not use vehicle other than provided by RO at the time of dispersal and return.
149
 DON’Ts
During Mock Poll
1. Don't start mock poll, if no or one election agent is present. Wait for 15 minutes.
2. Don't stop mock poll without casting at least 50 votes.
3. Don't keep BU, CU and VVPAT on one table for mock poll. Keep BU & VVPAT at
voting compartment.
4. Don't forget to cast at least one vote to each candidate button including NOTA during
mock poll.
5. Don't leave any mock poll slip inside the VVPAT slip compartment after completion of
mock poll on poll day.
150
 DON’Ts
During Mock Poll
6. Don't forget to delete mock poll data from the CU before starting of actual poll.
7. Don't keep mock poll VVPAT slips unstamped in black envelope.
8. Don't forget to tally EVM count with VVPAT slips count during mock poll.
9. Don't forget to fill Mock Poll Certificate in Part-I of Presiding Officer Reports.
10.Don't start actual poll without sealing Result Section of CU and Drop Box of
VVPAT and taking signatures of polling agents.
151
 DONT’s
During Mock Poll

1. Don't Switch ON the Control Unit at the time of connection and disconnection of Ballot
Unit, Control Unit and VVPAT.
2. Don't forget to clear mock poll data from the Control Unit and VVPAT mock slips from
VVPAT in mock poll process.
3. Don't hang any high illumination bulb over VVPAT at Voting Compartment.
4. Don't forget to tape the interconnecting cable of BU or VVPAT to the leg of the table
with "Transparent" adhesive tape.
5. Don't Switch OFF or Switch ON EVM during poll process.
6. Don't Switch ON Control Unit when VVPAT paper roll knob is in lock position, i.e.
horizontal position.
152
 DONT’s
During Mock Poll
7. Don't operate the paper roll knob till the end of the poll.
8. Don't forget to press both side latches of connector while disconnecting the cable.
9. Don't enter into the voting compartment to educate illiterate voter how to cast vote. Use
cardboard BU for this purpose.
10. Don't conduct mock poll in case of replacement of only VVPAT during the actual poll.
11. Don't forget pressing of close button of CU after completion of poll.
12. Don't forget to remove VVPAT Power Pack from VVPAT before sealing of VVPAT in its
carrying case after completion of poll.
13. Don't forget to tally votes by pressing total Button on CU with 17-A, when 17-C is
prepared, at the end of Poll.
153
All the Best
154

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Training for Presiding Officers

Elections to TS Legislative Assembly-2023

Sri.D. Ronald Rose I.A.S.,

Presiding Officers are appointed under the provisions

of Section 26 of the RP Act, 1951.

other officers designated for the conduct of election,

 Report at the training venue as per time specified for training.

 No vote will be taken out side the voting hall.

Form-13 A in the bigger envelope ( Form-13C - Cover B.)

the Facilitation Ballot Box arranged at the Facilitation Center.

132 Misconduct or disobedience of lawful Removal of such person by PO or by

In case of re-entry into the PS by the Imprisonment up to 3 months or fine

Section Content Punishment for Violation

134 B Prohibition of going armed to or near Imprisonment upto 2 years or fine or

135 A Offence of booth capturing. Imprisonment from 1-3 years. For

team members and Sector Officer.

a). Electronic Voting Machine ( BU, CU & VVPAT)

b). Green paper seals & Address Tags

c). Marked Copy ( 4 Sets) pertaining to your Polling station.

d). Election materials

Voter slips List of CSVs Register of Voters 17A

Distinguishing mark Spl. Tags, Braille Ballot

Copy of list of contesting Specimen Signatures of

Pledge to be placed on the

i. Polling Agents/relieving agents movement sheet; 01 No.s

v. Form of declaration by elector under Rule 49MA (Test Vote) 05 No.s

vi. Form of declaration by elector whose name is in ADS list 10 No.s

6 Candidate Information Booklet-06: Blue Colour Booklet 01 No.s

 Ballot Unit : Check :

and pertaining to your assigned PS.

backside of the unit.

 Control Unit : Check :

 Address tags of CU pertains to your assigned PS.

backside of the unit.

 Pink paper seal is intact.

 Switch ON the CU without connecting to BU or VVPAT to check Battery status

and number of contesting candidates and then switch off CU.

Team & Departure:

 Have a look at the PS and surrounding area

assist you in making arrangements

 Remove all publicity material with in 100 meters radius of PS.

the PS. Form-7A.

go home and return early morning by 5:00AM on 30th November 2023.

and regular inspections by Special teams .

of clothes, Medicines, Personal toilet kit & Mobile charger.

ready to rough it out.

dinner will be provided at the Polling Stations.

 First aid kits will be available at the PS locations.

 Remuneration will be paid at the Polling Stations only.

 Decide the layout on reaching PS including seating as per model layout.

 Ensure proper lighting inside the PS.

 Fix pledges, boards of polling staff, No smoking sign

 Make arrangements for sitting of polling staff and polling agents.

time on day of poll.

leaving the third side for inserting papers.

 Put serial number in 17A Register of Voters.

columns/space for poll day.