Objectives of AcceleratedSAP

 Faster Implementation
 Ensured Quality of Implementation
 Reduced Costs
 Efficient Use of Resources
 Repeatable Process

SAP 1
AcceleratedSAP Program?

 Roadmap
 step-by-step implementation guideline for all roles (project mgmt,
application consultants/client, technical)
 Toolkit with questionnaires, project templates, how-to’s
 Takes advantage of the BUSINESS ENGINEER
 R/3 Reference Model for scoping
 IMG - Implementation Guide (Customizing) for configuration
 SAPoffice for central project documentation

SAP 2
Who is the Ideal Customer for ASAP?
 Aggressive Implementation Time Frame (6-9 months)
 Rapid Return on Investment Required
 Manageable Scope
 No Major Re-engineering = Defined Business Direction
 Implementation Based on R/3’s Business Practices
(No modifications)
 Strong Support Within the Company
 Management commitment and quick decisions
 Dedicated project team to ensure staffing with power users and decision makers

SAP 3
Phase 1: Project Preparation

Objective: To provide initial planning and preparation for the SAP R/3 project
 Update and Issue Project Charter
 Review and Refine Implementation Strategy
 Establsh Project Team Working Environment
 Technical Requirements Planning
 Determine Project Organization
 Prepare Project Plan
 Project Kickoff

SAP 4
Phase 2: Business Blueprint

Objective: To achieve a common understanding of how the company intends to run its
business within the SAP R/3 system.

 Enterprise Area Scope (Scenario/Process Groups/Processes per business entity)

 Organization and process definition (Q&A, EPC’s, CIT’s, SAP Org Structure)
 ABAP Specifications (Enhancements, Interfaces, Reports, Forms)
 Data Conversion Strategy
 Change Management and End-user Training Strategy
 Technical Implementation Requirements Specification
 Business blueprint documentation, validation and sign-off
SAP 5
Phase 3: Realisation

Objective: To implement business and process requirements based on the Business

Blueprint
 Baseline configuration and confirmation
 Interface, report and conversion design, development and testing
 Enhancement design, development and testing
 Business scenario playback and approval
 Develop and test integrated and documented solutions
through cycles

SAP 6
Phase 3: Realisation

Objective: To implement business and process requirements based on the Business

Blueprint

 Authorization and system administration design and set-up

 Archiving design and set-up
 User procedures and training materials
 Productive environment
 Quality Assurance Check

SAP 7
Phase 4: Final Preparation

Objective: To complete the final preparation, including testing, end user training, system
management and cut-over activities, to finalize your readiness to go live.
 Go-live plan
 End-user training
 Final integration, volume and stress testing
 EarlyWatch
 Establish internal help desk
 Cut-over to productive environment

SAP 8
Phase 5: Go Live and Support

Objective: To move from a pre-production environment to live production operation.

 Application support
 Verify accuracy of productive system
 Measurement of business benefits

SAP 9
 ASAP Process Structure

 Enterprise Area Questions - SAP Organization Structure

 BPQ’s - Business Process Requirements Analysis
 CIT - Detail Business Details for each EPC
 BPT’s - SAP Transactions associated with Process Flow

SAP 10
 ASAP Tools

 EAS: Enterprise Area Scope Document

 SAP Organization Structure Questions

 Business Process Questions

 EPC: Event Driven Process Chain

 CIT: Customer Information Template

SAP 11
Enterprise Area Scope Document - 4.0B
Le g a l En titie s R e g io n s Us e r Gro u p s
C C C C C C G K E W A P T M
r e a
D D D D D D a Z d
o a n
E E E E E E u C C m j m a
t N a a i . g
S A D U U E e a p p n L e
BP A u u K S u n t e e M e m
n a e
In Owner/Consult s b A r g a g d n
Scope ant l . . t
Enterprise planning In X X X X X X X X
Sales In X X X X X X X X X
Product development and marketing Out
Supply chain planning Out
Production Out
Asset management In X X X X X X X
Human resources In X X X X X X X X X
Revenue and cost controlling In X X X X X X X X X
Customer service Out
Procurement In X X X X X X X X X
External accounting In X X X X X X X X X
Finance management Out
Retailing Out
ALE distribution model Out
Out
Programming Out

Interfaces to Legacy Systems Out

3rd Party Interfaces Out

Reports In X X X X X X X X X

User Exits Out

SAPscript In X X X X X X X X X

Enhancements None

SAP 12
SAP Organization Structure Questions

SAP 13
 Business Process Questions

SAP 14
 CIT (Customer Information Template)

SAP transaction

Business
Scenario

Business
Process
Group Client input
form
SAP
Business
Process

SAP 15
 Proposed Method: ESD

 Review and confirm General Organization Q&A to

finalize business entities
 Generate ESD
 Mark scenarios/process groups and processes in
scope per business entity
 Issue for review
 Continuous refinement during business blueprint
 Final confirmation and sign-off during validation

SAP 16
 Proposed Method: SAP Org. Structure

 SAP Organization Structure Training

 Teams answer ASAP Enterprise Area Questions and
workshop detailed Organization Structure Elements
 Combined SAP Organization Structure Workshop
 Document findings in SAP Organization Structure
 Refinement at the end of Business Process Analysis

SAP 17
 Proposed Method: Process Analysis
 For the core business scenario include the whole team:
 Complete ASAP Business Questions for each process
 Mark-up EPC and complete CI template for each process
 For subsequent scenarios:
 Split up into sub-teams
 Complete ASAP Business Questions
 Mark-up EPC and complete CI template
 Cross sub-team review and refinement
 Total team review and final refinement
 Project management review and refinement
 User review and refinement
 User sign-off

SAP 18
 Data Conversions

 Identify data conversion requirements

 Data Conversion Strategy for all data conversion
requirements

SAP 19
 Interfaces, Reports and Forms

 Specify interface requirements

 List report and forms requirements as per ASAP
methodology standards

SAP 20
 Blueprint Documentation, Validation &
Sign-off

 Compile Business Blueprint Documentation

 Compile Business Blueprint Validation Presentation
 Prepare Core Business Process Demonstration on SAP
R/3
 Present to all Participants
 Obtain Business Blueprint Sign-off

SAP 21
 Implementation
Methodology
Scoping
and
Planning
System
Design

Configuration
and Testing

Prepare for
 Deliverable checkpoints Production
 Quality assurance audits Productive
 Continuous knowledge Operation
transfer

SAP 22
 Implementation
Methodology
Scoping
and
Planning
System
Design

Configuration
and Testing
Scoping
Scoping
and Prepare for
and
Planning
Planning
Production
Report
Report
Productive
Operation

SAP 23
 Scoping and Planning

Current Systems Analysis

1

SAP Process Analysis Worksheet

2

SAP Process Selection Matrix

3

Key Performance Indicators

4

SAP 24
 Scoping and Planning

Applicable Module Components Worksheet

5

Cross Application Functions

6

SAP Business Entities

7

Enterprise Area Scope

Summary Document

SAP 25
 Phase
Content
Business Blueprint Dev
Org Chg Proj Team
- Roles
Sys
& Key
Org
Focus
Bus Proc
Role Proj Mgt Org Chg Proj Team Dev Sys Org Bus Proc QC
Proj Mgt Mgt Training Envnmt Structure Definition QC
Groupings Mgt Training Envnmt Structure Definition
Steering Determine
Steering Meetings Signoff
Steering Enhancements
***************
Org Impact/
Sponsors Review, Attend PTT Signoff
Sponsors Status Mtg &
Risk / Sponsor
Steering Mtg Org Structure
Comm/ Doc, Approve Tech Assemble Bus Quality Check
Project Mgt ************** Guidelines/
Project Mgt Issue Mgt Design
Workshops
Blueprint Signoff
***************
Project IMG/ Requirement
Consultant Master Records BP/ARICE
Consultant
Deficient
Areas
Customer Attend PTT
Customer Tech Design/
**************
Set up Dev
Refine Proj Plan
Technical Env/ Install
Technical h/w, printers,
networks
Training EUT & Doc
Training Effectiveness strategy/delvy
Training
Org Structure Org
Team Bldg Org Impact/
Change Attend PTT Guidelines/ Optimization
Change Activities Risk / Sponsor
Workshops Analysis

Attend PTT Set up Proper

Security Authoriz. Files
Security

SAP 26
Phase 2: Business Blueprint - Work Packages

Project
ProjectManagement
Management

Organizational
OrganizationalChange
ChangeManagement
Management

Training
TrainingBusiness
BusinessBlueprint
BlueprintPhase
Phase
QC
QC
Develop
DevelopSystem
SystemEnvironment
Environment

Business
Business Business
Business
Org.
Org.Structure Process
Structure ProcessDefinition
Definition

SAP 27
 Project Management

Project Management Check List

• Prepare and attend
status meetings


Documentation
• Prepare and attend
steering committee 
meeting
• Correct project  Configuration
variances
• Refine project plan 
• Change Management
• Team building

activities 

SAP 28
 Organizational Change Management

Activities
Create Business Impact Map
Develop Sponsorship Strategy
Establish Change Communications
Framework

Accelerators:
 Business Impact Map Guidelines
 Change Management White Paper
 Effective Project Communication White Paper

SAP 29
 Training

Activities
Conduct Project Team Training
Analyze End User Training and
Documentation Strategy
Prototype End User Training and
Documentation Deliverables

Accelerators:
 Project Team Training Template
 Curriculum Planner
 Training Environment Setup and Considerations
 Knowledge Warehouse (Information)

SAP 30
 Phase 2: Business Blueprint - Work
Packages

Project
ProjectManagement
Management

Organizational
OrganizationalChange
ChangeManagement
Management

Training
TrainingBusiness
BusinessBlueprint
BlueprintPhase
Phase
QC
QC
Develop
DevelopSystem
SystemEnvironment
Environment

Business
Business Business
Business
Org.
Org.Structure Process
Structure ProcessDefinition
Definition

SAP 31
 Business Org.
Business Strategy Structure

SAP Reference Structure Business Analysis Status

1 Business Strategy Question

Project Documentation
2 General Enterprise Strategy

2 Markets

2 Procurement Strategy

SAP 32
 Business Org.
Organizational Structure Structure

SAP Reference Structure Business Analysis Information

1 Organization Question Status

2 Cross-application....
3 Controlling Area
3 Company Code....
CI Template
Project Documentation
SAP Documentation
IDES Documentation

2 Procurement....

SAP 33
Reports (Business Org. Structure) Business Org.
Structure

Edit View Reports

- Reports
Scope Document
- Scope Document Business Strategy
Business Blueprint
- Business Strategy
All
- Business Blueprint Organizational Structure
General Settings
- Master Lists
Master Data
BPML Business Processes
OSL Cross-aplication
DL Training and Docu.
AL Development
Master Lists
- Status
Organizational Structure
BPML
Development List
Authorization List
Status
Issues
Users

SAP 34
 Phase 2: Business Blueprint - Work
Packages

Project
ProjectManagement
Management

Organizational
OrganizationalChange
ChangeManagement
Management

Training
TrainingBusiness
BusinessBlueprint
BlueprintPhase
Phase
QC
QC
Develop
DevelopSystem
SystemEnvironment
Environment

Business
Business Business
Business
Org.
Org.Structure
Structure Process
ProcessDefinition
Definition

SAP 35
 Business
Process
Business Process Definition Definition

INPUT Business Process OUTPUT

Definition
Business Process
Business Process
Questions Business Analysis
Business
Questions Business Analysis
Questions
CIQuestions
Template
Blueprint
CI Template
R/3 Reference BP Transactions
R/3 Reference BP Transactions
Structure
Structure
Master
Technical Analysis
Organizational
Organizational
Structure
Technical Analysis
Functional
Functional
Lists
Structure Specifications
Specifications

SAP 36
 Business
Process
Prepare for Business Process Workshops
Definition

Tasks
Schedule Business Process Workshops
Conduct Business Process Guideline
Workshop
Input

:
Sample
Scope Document

SAP 37
 Business
Process
Conduct General Requirements Workshops
Definition

Tasks
Determine General Settings ISO-Norms
DM DE
USD US
CHF CH

Determine Enterprise Standards

Numbering systems, Chart of accounts ...

Accelerators:
 Implementation Guide
 R/3 Online Documentation

SAP 38
 Business
Process
General Settings and Master Data Definition

SAP Reference Structure Business Analysis Information

1 General Settings Question Technical

CI Template Analysis
2 Set Countries
BP Transaction
Project Documentation
2 Set Currencies.... Status
SAP Documentation
1 Master Data IDES Documentation

2 General Master Data

2 General Master Data....

3 Material Master....

3 Serial Numbers....
SAP 39
 Business
Process
Requirements Workshops Definition
Conduct Business Process Workshops
TASKS
Determine Business Process Requirements
Determine the Need for Extended Functions
Determine Reporting Requirements
Determine Required Interfaces
Determine Conversion Requirements
Determine Required Enhancements
Clarify Deficient Areas
Refine Business Process Descriptions and Models
Determine Need for Additional Detailed Workshops
Schedule Detailed Requirements Workshops

Conduct Detailed Requirements Workshops

TASKS
Determine Detailed Requirements
Refine Business Process Descriptions and Models

SAP 40
 Business
Process
Requirements Workshops - AnalysisDefinition
1

SAP Reference Structure Business Analysis Information

1 Business Processes Question Technical

CI Template Analysis
2 Enterprise Areas
BP Transaction
Project Documentation
3 Scenarios Status
SAP Documentation
4 Process Groups IDES Documentation

5 Processes

SAP 41
 Business
Process
Requirements Workshops - AnalysisDefinition
2

SAP Reference Structure Technical Analysis

1 Business Processes Conversions

Interfaces Functional
Specification
2 Enterprise Areas
Reports Form

Processes Forms
5
Other Development

1 Development

2 Technical Anaylsis

3 Enterprise Areas

4 Documents Functional
Specification
Form

SAP 42
 Business
Process
Requirements Workshops - Modeling Definition

External Modeling Tools

SAP Reference Structure Analyze Business Processes

1 Business Processes DiagramExplorer

Explorer(Intellicorp)
(Intellicorp)
Diagram

2 Enterprise Areas Arisfor

Aris forR/3
R/3(IDS)
(IDS)

3 Scenarios ERPModeler
ERP Modeler(CASE
(CASEwise)
wise)

LiveModel
Live Model(Intellicorp)
(Intellicorp)
4 Process Groups

5 Processes

Determine coverage level

• high
• medium
• low

SAP 43
 Business
Process
Requirements Workshops - BP Definition
Transactions

SAP Reference Structure Business Process Transactions

Structure Entry Amount Answered In Scope

1 Business Processes Business Process Transactions n N/A n

2 Enterprise Areas Code Transaction DOC Scope BaseLine C1-C4

MK01 Create Vendor Mstr Data

3 Scenarios

4 Process Groups

5 Processes Run
R/3 Transaction

User Profile
R/3 Information
SAP 44
 Business
Process
Complete Business Blueprint Definition

Tasks
Perform Organizational Optimization Analysis
Re
po
Refine Project Organization and Roles Rerts
po
rts
Assemble Blueprint
Identify Baseline Scope
Verify Blueprint Completeness

Accelerators:
 Sample Completed Business Blueprint
 Q&Adb Overview
 Q&Adb User Procedures
 Sample Business Process Master list for Baseline Definition
 Test Cases and Procedures - Directory Structure and
Naming Conventions

SAP 45
 Business
Process
Reports (Business Process Definition) Definition

Edit View Reports

- Reports
Scope Document
- Scope Document Business Strategy
Business Blueprint
- Business Strategy
All
- Business Blueprint Organizational Structure
General Settings
- Master Lists
Master Data
BPML Business Processes
OSL Cross-aplication
DL Training and Docu.
AL Development
Master Lists
- Status
Organizational Structure
BPML
Development List
Authorization List
Status
Issues
Users

SAP 46
 Business
Blueprint Document Review and Sign Off Process
Definition

Tasks
Prepare for Presentation of Blueprint Review
Conduct Review and Sign Off

ss
i ne rint
s p
Bu lue
B

Accelerators
Accelerators
•Business Blueprint Quality Checklist
•Project Signoff Form
•Executive Summary of Business Blueprint
Powerpoint Presentation

SAP 47
 IMG - Link

Adminstration R/3
Transfer Scope to R/3 System
...
Project
IMG
Transfer
SAP Reference Structure Scope
Project Project
Documentation Management
1 Structure Item A

2 Structure Item C

3 Structure Item E

User Maint.

R3 Info

SAP 48
 Phase 2: Business Blueprint - Work
Packages

Project
ProjectManagement
Management

Organizational
OrganizationalChange
ChangeManagement
Management

Training
TrainingBusiness
BusinessBlueprint
BlueprintPhase
Phase QC
QC

Develop
DevelopSystem
SystemEnvironment
Environment

Business
Business Business
Business
Org.
Org.Structure Process
Structure ProcessDefinition
Definition

SAP 49
AcceleratedSAP Accelerators

AcceleratedSAP Accelerators
Examples of Accelerators
• Project Plan
• Workshop Agenda
Fill
Fill in
inthe
theBlank
Blank
• Questionnaires
• End User Procedures versus
versus
• Test Plans Start
StartfromfromScratch
Scratch
• Technical Procedures
• Made Easy guide Books
(printout, data transfer, authorizations …)

SAP 50
ASAP Supports Implementation and Continuous
Change
time Continuous Change

Y2000 New Business

Market Requirements
Changes Euro

New R/3
Mergers Functionality

Technology
Changes
Upgrades Legal Changes
5
1 3 4
2 Go Live &
Project Final Support
Business Realiz-
Preparation Preparation
Blueprint ation
SAP 53
 Quality Check

Quality Check Check List

• Validate project team status
and steering committee 
meeting
Documentation

• Verify teambuilding activities

• Ensure user roles and

responsibilities 
• Confirm technical design
Configuration
• Verify development

environment/system

landscape
• Validate IMG initialization
• Sign off Business

SAP R/3
Concept
Blueprint/Baseline Scope

Check Tool

SAP 54