ORGANIZATIONAL STRUCTURE

WHERE SHALL I GO?

1. Submit Endline Nutritional Status Report?
2. Action Research Proposal for Teacher?
3. LIS/eBEIS?
4. Adopt-A-School/BE?
5. Clarification on the CG for Science?
6. Philippine Educational Placement Test (PEPT)?
7. Step Increment/Loyalty Pay?
8. DCP?
9. Records of Service Credits?
10. School Hazard Mapping?
 EO 366
RA 9155 s. 2004

DO 52,
s. 2015
Review & Approval
Revision of
of RATPLAN
RATPLAN by DBM
 Background

The rationalization is about

rationalizing the FUNCTIONS, so
that the department can focus on its
core business – EDUCATION.
CENTRAL OFFICE Organizational Functions
 Set overall education agenda, directions and policies
 Formulate REGION OFFICE:
systems and  Set Regional agenda, directions and policies
standards for
 Localize DIVISION/DISTRICT OFFICE:
national adoption
curriculum  Implement education agenda and policies
 Perform
 Adapt to or adopt  Manage curriculum
investment implementation;
standards SCHOOL/LC
programming
 Manage  Provide Instructional  Take accountability for
 Articulate supervision learner outcomes
Quality  Implement the curriculum
national
Assurance  Build  Provide equitable opportunities
frameworks to
 Provide communities for all learners in the community
guide the  Create an environment
technical of schools
organization in conducive to teaching & learning
assistance to and LCs
the performance  Lead & manage school &
its core functions  Give
ofDivisions its resources
technical  Establish and manage
 Manageand the provision of
program linkages with
investment support
and assistance
stakeholders
equitable to schools/LCs
 Oversee quality
assurance and allocation of  Execute equitable distribution of resources
performance resources  Establish and manage partnerships
accountability  Establish and manage partnerships
 Build Partnerships
with GOs & NGOs
FEATURES OF THE STRUCTURES

Clustering of Offices to
Focus is “Support major strands of
to the schools” service objectives and
key functions

Appropriate proportion of
Process-oriented the various types of
positions:
Organization – • Key positions
derived from • Technical positions
• Support To Technical
functions • Administrative
 Improvement in Staff Distribution

Distribution of Positions per Position Types (DBM categorization)

Comparison of the Total 2005 Positions viz. R.Plan

Key: 2,097 (10%)

Key: , 2,872 (19%)
100%
Technical: 2,946 (14%)
90%

80% Support to Technical: 212 Technical: ,4,612 (31%)

(1%) Key:
70%

60% Support to Technical: 880 Technical:

(6%)
50% Administrative: 16,172
(75%) Support to
Technical:
40%
Administrative: 6,385
30% (43%) Administrative:

20%

10%

0%
2005 Positions = 21,427 Proposed - R. Plan
Clustering of Offices: Strands
Ensure continuous improvement of the curriculum;
CURRICULUM
actively seeking and understanding the “learner” to develop the
AND appropriate delivery systems; provision of learning resources and
INSTRUCTION ensuring quality

EDUCATION Ensure capacity of the organization to continuously improve

GOVERNANCE and be strategic in managing the environment for which
AND OPERATIONS “teaching and learning” takes place

STRATEGIC Enable the organization to focus on long-term directions and

interface with the internal and external environment
MANAGEMENT

LEGAL AND Enhance capacity of the organization to deal with legal matters and
LEGISLATIVE be proactive in moving forward its legislative agenda
AFFAIRS

Ensure efficiency to support the organization as a whole to focus

FINANCE AND
on its core business and thus attain its targets
ADMINISTRATION
 Clustering of Offices

a. Strand: Curriculum and Instruction – focused on

continuous improvement of the curriculum and actively
seeking; understanding the “learner” to develop the
appropriate delivery systems; ensure provision of learning
resources and monitoring of quality
Areas of functions include:
 Curriculum development (seamless and integrated
development and delivery)
 Managing Learning Delivery (all forms of learning systems)
 Education assessment and research
 Provision of Learning Resources (quality assurance,
development, production, distribution, and storage) that
covers all subjects and caters to all types of clientele
14 February 2013
 Clustering of Offices
b. Strand: Education Governance and Operations –
main intent is to ensure the capacity of the
organization to continuously improve and be strategic
in managing the environment for which “teaching and
learning” takes place
Areas of functions include:
 Promoting non-curriculum-based learner development
programs and services
 Advance services that promotes “learner readiness”
 Organization Development
 Quality assurance, specially on schools’ effectiveness
 Developing HR (separate the transactional aspects of work
to enable focus on the developmental aspects )
 Managing disasters and risk factors that potentially affects
the learning environment
14 February 2013
 Clustering of Offices

c. Strand: Strategic Management – key focus is

enabling the organization to focus on long term
directions and interface with the internal and
external environment
Areas of functions include:
 Policy development, enhancement and monitoring
 Planning and Programming
 Establishing and maintaining partnerships for the cause of
Education
 Strategic communications
 Managing information and deriving learnings from data
 Designing technology solutions to key requirements of the
agency
14 February 2013
 Clustering of Offices

d. Strand: Legal and Legislative Affairs – the key focus is

to enhance the capacity of the agency to deal with legal
matters and be proactive in moving forward its legislative
agenda and/or deal with related matters

14 February 2013
 Clustering of Offices
e. Strand: Finance and Administration – the main intent
is to ensure efficiency to support the organization as a
whole to focus on its core business and thus attain its
targets
Under this strand, over and above the standards, some support
functions are proposed to have expanded terms of scope and/or
additional items to provide better assistance to technical
positions:
 Education Facilities rather than Physical Facilities and Schools
Engineering
 Management of Assets
 Strengthen the finance and administrative services with more
relevant offices …

14 February 2013
THE CENTRAL OFFICE
THE REGIONAL OFFICE
 Regional Office

 Develop a localized and community-

centered policy framework
 Provide over-all field leadership to
Schools Divisions
 Build and continuously develop a
community of Schools Divisions
THE SCHOOLS DIVISION OFFICE
(SDO)
 SCHOOLS DIVISION OFFICE IN THE RS
As frontline office of the Department
for the management of basic
education delivery, the Schools
Division Office (DO)
 provides instructional leadership
to schools and learning centers
which are the direct implementers
of educational programs for learner
development.
This is carried out through
 a strategic division education
plan in consideration of the needs
and concerns of the division,
districts, schools and learning
centers and aligned with the
regional education development
plans
Purpose:
The Schools Division Office supports
schools and learning centers and enables
them to deliver accessible and quality
education to the community it serves, by:
 implementing education plans and
policies,
 monitoring implementation of
curriculum standards and
 providing instructional supervision
and/or technical assistance and
 building communities of good
practices,
ensuring equitable distribution and
allocation of resources while establishing
linkages among educational stakeholders
 SCHOOLS DIVISION OFFICE IN THE RS

Key Result Areas

1. Division Strategic Planning

2. Hiring, Recruitment and Promotion of Personnel (teaching
and non-teaching) Implementation of Education Agenda and
Policies
3. Implementation of Education Agenda and Policies
4. Management of Curriculum Implementation
5. Provision of Instructional Supervision
6. Building Communities of Practice
 SCHOOLS DIVISION OFFICE IN THE RS

KRAs Major Outputs

1. Division  Division DEDP Team and SIP Committee Formed and

Strategic sustained
Planning  Division Review and Appraisal Committee Report
 DEDP Periodic Implementation Review
 Division Strategic Planning System
 Comprehensive Strategic Plans(DEDP and SIPs)

2. Hiring,  Updated eBEIS Needs Analysis

Recruitment  Registry of Qualified Applicants
and
 Implementation Standards per HR System
Promotion of
Personnel  Division Teacher Induction Program
(teaching and non-  Matrix of Promotion, Transfers & Reassignments of
teaching) Personnel (Designation Orders ,Special Orders)
 SCHOOLS DIVISION OFFICE IN THE RS

KRAs Major Outputs

3. Implementation of  Disseminated / Monitored implementation of DepED Orders,
Education Agenda Memos, Letters& other Issuances
and Policies  Division Plan to Implement the Education Agenda and
Policies to achieve MDG & EFA goals
 Division Policies anchored to CO,RO policies and/or Division
Needs
 Standards for the Implementation of Education Agenda and
Policies
 Division Plan towards Supervision of Division operations and
educational programs implementation
 M & E Systems, Mechanisms and Tools for Division
Operations, Programs and Projects
 Management & Monitoring Plan for and Report on the
distribution of Nat’l funds and LGU allotment to schools and
LCs
 SCHOOLS DIVISION OFFICE IN THE RS

KRAs Major Outputs

3. Implementation of  Implementation Performance Evaluation Systems &
Education Agenda Mechanisms of Personnel (Staff Devt, Physical & Fiscal)
and Policies  Sustained or Improved personnel performance
 Quarterly Performance review of Division Operations /Conduct
of Division Monitoring, Evaluation and Adjustment (DMEA)
 Monthly conduct of Division Executive Committee
 Conduct of Coordination Meetings among units, sections and
division chiefs
 HRD Plan for all Division Personnel (Teaching and Non-
Teaching)
 Reports on Progress and Results Implementation and
Monitoring of Division Operations, programs and Projects
 Strengthened level of governance and operation (leadership
and management transparency, accountability and
responsibility)
 SCHOOLS DIVISION OFFICE IN THE RS

KRAs Major Outputs

4. Management of
 Monitoring Reports on the Implementation of Basic
Curriculum
Education Curriculum(K to 12) and other support
Implementation
educational programs
 Localized curriculum materials and programs
 Localized curriculum delivery relevant to the schools/LCs
condition in the division
 Reports on the outcomes or on the evaluation of results of
the implementation of the curriculum
 Recommendations for the improvement of the curriculum
and its implementation
 SCHOOLS DIVISION OFFICE IN THE RS

KRAs Major Outputs

5. Provision of
Instructional
Supervision  Standards and Processes on Instructional Supervision
 Continuing implementation of the Instructional Leaders
Development Program for school heads
 Continuing Professional Development of Teachers in the
Division; Annual INSET Plan for teachers
 Updated Profile of Teachers’ Instructional Needs (NCBTS-
TSNA)
 Monthly Supervisory Reports by School Heads and Division
Supervisors
 Quarterly Performance review of Division Implementation of
their Instructional Supervision Plan
 Capacitated School Instructional Leaders
 SCHOOLS DIVISION OFFICE IN THE RS

KRAs Major Outputs

6. Building
Communities  Continuing D/SLAC Program
of Practice  Benchmarked, Documented and Shared Practices
found Effective
 Division Summit of Effective Practices
 Division Awards & Incentive Program or System
for Effective Performance and Practices for
Individuals and Units
OFFICE OF THE SDS

Accountabilities:
To ensure access to, promote equity in , and
continuously improve the quality of basic education
OFFICE OF THE in the schools divisions under his/her care by leading
SDS (Proper) in the development and implementation of the
DEDP, programs and standards, building partnerships
and networking with the stakeholders of education
as well as by effectively and efficiently managing the
financial, human and physical resources of the
schools division
FINANCE
Accountability: To provide DO management with economical, efficient, and effective
accounting and budgeting services to ensure the cost-effective utilization of financial
resources of the division.

The Accounting Services maintains financial records and reports to

provide management with information for decision making and
accounting reports to oversight agencies to ensure the proper
utilization of funds in accordance with accounting and auditing rules
and regulations
ACCOUNTING
(Accountant III) • To analyze and attest to the accuracy of accounting records and reports and provide
information and advice to the management of the schools division to ensure that the
utilization of funds for basic education are maximized and compliant with government
accounting rules and regulations
• To supervise, facilitate and monitor the work of the accounting personnel and provide
technical assistance to school heads and implementing units to ensure proper
utilization of funds and preparation of reliable and timely financial reports.

The Budgeting Services provides management with economical, efficient, and

BUDGET effective budgeting services and reliable and timely financial information for
decision making towards the cost-effective allocation and utilization of
(Budget Officer III) financial resources of the schools division .

• To provide management with economical, efficient, and effective

budgeting services and reliable and timely financial information
for decision making towards the cost-effective utilization of
financial resources of the division
ADMINISTRATIVE
To provide the Schools Division Office with timely, responsive and economical
administrative services in personnel and records management, cash
disbursement, procurement , security and custody of property and the
maintenance of facilities, in order to ensure efficient operation of the schools
division office towards enabling schools and learning centers provide accessible
and quality and basic education.

(Accountability: To provide management with economical, efficient and effective

administrative services on personnel, properties, cash, facilities and materials to
support DO operations.)

To supervise the team that will provide the Schools

Division Office with timely, responsive and economical
ADMINISTRATIVE administrative services in personnel and records
OFFICER V management, cash disbursement, procurement ,
security and custody of property and the maintenance of
facilities, in order to ensure efficient operation of the
schools division office towards enabling schools and
learning centers provide accessible and quality and basic
education.
ADMINISTRATIVE

To manage cash collections, disbursements, liquidations and preparation of

CASH reports to the accounting office to ensure proper utilization and timely
disbursement of funds and liquidation of cash advances to pay for
(Admin. Officer IV) government obligation in accordance with accounting and auditing rules and
regulations

To provide personnel administration services to the management and

PERSONNEL personnel of the Schools Division in the areas of recruitment and selection,
personnel administration, compensation and benefits administration,
(Admin. Officer IV) personnel records, while ensuring adherence to the standards, rules and
regulations in personnel administration of government oversight agencies
(CSC, DBM, COA, etc.)

To establish and maintain a records management system, including the

RECORDS creation, classification, storage, maintenance, use and disposition of
operating records and documents of permanent, legal, and historical value
(Records Officer II) and ensure the security, preservation, and efficient access and retrieval of
such records when needed by the schools division
office management and staff.
ADMINISTRATIVE

To provide technical services to the management and staff of the SDO in

relation to procurement (using alternative mode), inspection, acceptance,
PROPERTY & issuance, storage, maintenance and inventory of material resources,
equipment, and properties to support the efficient operations of the schools
SUPPLY division office in managing the delivery of quality basic education and,

(Supply Officer III) Facilitate the disposal of waste materials and unserviceable equipment to
derive economic benefit and maintain orderliness and efficient use of office
space.

To provide efficient, economical and effective general support services

GENERAL relating to safety and security of office personnel, premises, documents and
properties; ground and landscape maintenance, building and office facilities
SERVICES maintenance, and motor pool services in order to enable and support the
office personnel in the performance and delivery of their respective
(Admin. Officer IV) functions/services for the attainment of the vision and mission of the office.
ICT – Information & Communications Technology

• Provide technical support to the Division Management (SDS)

in managing ICT solutions and services for governance and
education, in the implementation of programs and projects
INFORMATION that meets strategic goals and objectives,
TECHNOLOGY • and provide technical assistance to schools and learning
OFFICER 1 centers in the integration of ICT in teaching-learning in
accordance with set policies, standards and methodologies
for ICT development and use.
LEGAL

a. Provide legal advice and render legal opinions to the SDS, ASDS,
officials of the Division in relation to the performance of their
functions
b. Interpret laws and rules affecting the operation of various division
programs
c. Prepare and review contracts, MOAs and instruments to which the
Division or any of its offices and school is a party, and interprets
the provisions therein
d. Evaluate complaints filed, conducts investigation and draft
ATTORNEY III decisions and orders of cases against non-teaching personnel
within the Division
e. Conduct investigations of complaints against teaching personnel
as may be delegated by the regional office
f. Draft actions/endorsements on complaints and letters for signature
of the SDS in accordance with the provisions of the law and
DepED rules and regulations.
g. Represent the Division in court cases, when deputized by the OSG
h. Perform such other functions as may be delegated by the
Superintendent
CURRICULUM IMPLEMENTATION DIVISION

Statement of Purpose:
•To ensure full implementation of the articulated basic education curriculum (K to 12), through localization/indigenization
and innovations in teaching the various subject-areas towards improvement in the quality of learning outcomes and
•improve provision and availability of quality learning and teaching resource materials for students and instructional
support materials for teachers in the division
•conduct research studies and utilize research findings
•provide technical assistance to schools in the areas of:
 curriculum implementation
 instructional supervision
 resource generation and social mobilization
 SIP implementation
•improve access to basic/functional literacy skills and raise the level of literacy in the deprived, disadvantaged and
underserved areas.

• To provide strategic and technical inputs towards the full

implementation of the articulated basic education curriculum, enforcing
curriculum standards, localization and indigenization of the articulated
CHIEF EDUCATION curriculum to suit the conditions and context of the locality and ensuring
access to quality and varied learning resources.
SUPERVISOR • To direct and manage the work of the CID team that
will help manage curriculum implementation in the schools
division and provide technical assistance to the schools
in line with the curriculum and learning management .
CID
• To supervise the development, production and distribution of all types of
learning resources (printed, digital, multi-media, etc.) for use in the schools

LRMS division so as to increase access to varied quality learning resources by intended

users (i.e. teaching and learning resources and professional development
Learning Resource materials) to improve delivery of the basic education curriculum.
• To provide technical assistance to the schools in the set up, management,
Management Section operations and maintenance of their Learning Resource Centers.
(Ed. Prog. Supervisor)

• To provide technical support in the full implementation of the articulated

IMS basic education curriculum for a subject area and the development of
Instructional learning resource materials to suit the conditions and context of the
Management Section locality.
• To provide technical assistance to the Schools in curriculum
(Ed. Prog. Supervisor) implementation, instructional supervision and learning materials
development and quality assurance.

• To provide schools and learning centers in a district with relevant and

DIS timely service through

 the conduct of instructional supervision
 provision of technical assistance in school management and curriculum
District Instructional implementation
Supervision  establishing a conducive physical environment for learners and school workers
(Public School District  sustaining strong and harmonious partnerships and
collaboration among stakeholders
Supervisor) • in order to improve access to and delivery of quality
basic education.
SCHOOLS GOVERNANCE & OPERATIONS DIVISION

Statement of Purpose:

The Governance and Operations Division strengthens Schools and Learning Centers capacity to
create a conducive environment for the teaching-learning process to take place, provide for the holistic
development of learners, and ensure their readiness to learn through timely planning, mobilization, and
equitable distribution of sufficient resources, development of human resource, provision of technical
assistance and building of strong partnership with stakeholders for increased support and resources for
the effective and efficient implementation of sustainable programs, projects and services towards
increasing access and enhancing the delivery of quality basic education

• To provide strategic direction and technical inputs to the management of

the schools division towards effective and efficient governance and
operation of the schools and learning centers and in being accountable for
CHIEF EDUCATION its organizational effectiveness

SUPERVISOR • To lead and manage the work of the team that will help ensure that
Schools Division have the resources, technical assistance and are able to
implement sustainable programs and projects to help schools establish and
manage a conducive learning environment and ensure learner readiness to
learn.
SGOD
The School Management Monitoring & Evaluation ensures quality
management systems implementation in Schools and Learning Centers and
adherence to standards and policies through provision of timely technical
SMMES assistance towards effective and efficient school management planning,
School Management delivery of basic education programs and services and assessment of their
progress in achieving educational outcomes.
Monitoring and Evaluation
Section • To provide technical support in implementing quality management systems in
(Senior Education the schools division office, the schools and learning centers and monitor
adherence to standards and policies towards effective and efficient delivery of
Program Specialist) quality basic education.

• To lead districts and schools/learning centers in the implementation of an M & E

system to monitor their progress

The Social Mobilization and Networking ensures provision of adequate

resources to schools and learning centers by strengthening and sustaining
relationships and collaboration of education partners and stakeholders, and

SMN mobilizing resources and providing technical assistance to support special

programs and projects towards increasing access and enhancing the delivery of
Social Mobilization and quality basic education.
Networking
To provide technical support in strengthening and sustaining relationships
(Senior Education and collaboration of education partners and stakeholders, and mobilizing
Program Specialist) resources; and providing technical assistance to support special programs and
projects towards increasing access to and enhancing the delivery of quality
basic education
SGOD
The Planning Unit ensures accessibility to accurate, timely and reliable data and
information as critical inputs to the management of the schools division office and
bases for the formulation and implementation of educational plans, research,
PRS standards, and guidelines, by maintaining and updating the division’s basic education
information system, performing analysis and generating reports on educational
Planning and Research indicators.
Section • To provide technical support and inputs in the preparation and updating of the
(Senior Education school division’s 6-year strategic plan and annual work plans
• To provide technical assistance in the preparation of the strategic and operational
Program Specialist) work plans of schools and learning centers, and of the units in the division office.

The Human Resource Development Unit ensures competent teaching and non-
teaching personnel in the schools division by efficiently and effectively installing,
HRDS implementing and managing the HRD systems and services and by providing technical
assistance in the implementation of such in the schools division office, schools and
Human Resource learning centers.
Development Section • To provide technical support in the implementation of a strategic HRD plan,
(Senior Education operationalize the HRD systems, develop its components to suit local situation,
and provide technical assistance to the schools division through the TA teams, in
Program Specialist) order to deliver quality and sustainable HRD services towards acquisition and
development of competent personnel in the region
• To provide technical assistance in the preparation of the HR
strategic and operational plans of schools and learning
centers, and of the units in the division office
SGOD

Provide technical services for schools, learning centers, and the schools division
EFS office to have a physical environment that is conducive to effective teaching,
learning and working by ensuring access to adequate, structurally and physically
Education Facilities Section safe buildings, grounds and facilities according to the requirements and standards of
an education and work facility that is environmentally sustainable, hazard free,
(Engineer III) gender sensitive and friendly to people with disability.

SHNS
School Health & Nutrition
Section
(Health Education &
Promotion Officer III)
The Health and Nutrition promotes a clean and healthy learning environment and
learner physical, psychological, and emotional well-being and readiness to learn, by
identifying and responding to the needs of the Schools and Learning Centers for the
resources, technical assistance and the capability to implement sustainable health and
nutrition related programs and services and creating strong linkages and partnerships
with educational stakeholders
• To provide technical inputs to the management of the schools division
towards improving health and well- being of learners.
• To respond to the health needs of the Learners in Schools and Learning
Centers by identifying resources and appropriate technical assistance and
developing sustainable programs and projects to help schools establish
clean and healthy learning environment and ensure learner’s physical,
psychological,
and emotional well-being and readiness to learn.
• To monitor and supervise the implementation of health
and nutrition programs and provision of dental and
nursing services by health personnel in the schools
division.
 INTERACTION AMONGST SDO OFFICES
SDS OFFICE
SGOD - HRD Manage and support the core technical offices
Professional Development of SDO Staff

CID - IS
Give Qualitative Info
CID - DS SGOD – SM,ME
Obtain Quantitative info (qualitative)
is
Give Needs Info

SGOD – P&R
Instructional Observations la ys
School data (quantitative) an
Supervision

Professional TA on Social & Identify

Development SCHOOLS Resource Mob. needs

Support SGOD - SocM

SGOD - HRD
TA on service to
Learning Learners
Environment Stat on Learners’
SGOD - SHN health issues
SGOD - EF
Stat of T-L Environment
Resources
• DepEd Rationalization Plan 2013
• DO 52, s. 2015
Thank
you.