1.

Introduction
1.1 Background of the project
1.2 Statement of the problem
1.3 Significance of project
1.5 Scope and Limitation of the Projects
1.5.1 Scope of the project
1.5.2 Limitation of the projects
1.6 Methodology and Tools
1.6.1 Data collection methodology
1.6.2 System Analysis and Design Methodology
1.6.3 System development tools
1.6.3.1 Hardware requirement
1.6.3.2 Software requirement
1.7 Project Management Technique
1.7.1 Project Schedule (gnat chart. Pert chart, etc.)
1.7.2 Project Budget(cost break down estimation)
1.7.3 Project Work Break Down structure, responsibility, and Deliverables
1.7.4 Risk Analysis, identification, mitigation and monitoring
1.8 Feasibility of the project
1.8.1 Economic Feasibility
1.8.2 Technical Feasibility
1.8.3 Political Feasibility
1.8.4 Operational feasibility
 Chapter One
1. Introduction

Library is regarded as the brain of any institute; many institutes understand the
importance of the library to the growth of the institute and their esteem users
(students).
LMS support the general requirement of the library like cataloguing, circulation.
Library project system that offers many flexible and convenient features,
allowing librarians and library users to maximize their efficiency and
satisfaction.
Library System gives the all detailed information about books and other types of
magazine. It will track on how many books available in library and books issued
to the students and staff. It helps to trace back most popular books among the
students. It will protect book lost in library.
 1.1 Background
Madda Walabu University is one of the governmental higher level educational
institutions in Ethiopia. currently in Madda Walabu University have more than 4 schools,
6 collages above 32 different departments found and 8 under graduate class, and have
three(3) campuses these are main(Robe) campus, Shashemanne Campus and referral
teaching hospital (Goba) Campus.
The university provides many important services for all the university communities
therefore; one of the most important services is library system.
It store and distribute source of information such as educational books and some
entertains magazine for expensive use and extension of knowledge.
Madda Walabu University main (Robe) campus have 4 different libraries which are:-
1. The Natural Library - provides services for all students but only has natural science
books.
2. Social Library – provides services for all students but only has social science
books.
3. Techno Library - provides services for all students but only has Technology
reference books. Mainly this library give service for computing and engineering
students.
4. Law Library – provides services for all students but only has Law Reference books.
 1.2 Statement of the problem
Main disadvantages of the manual system vs advantage of the digital system.
 Wastage of resource like
I. Time:-as we all know time is the most essential thing for our all day to day activities so
the manual system kill our time when it compare to our digital system. Cause 3 the user
don’t need to come personally instead they can access whatever they need where ever
they are there only need is internet.
II. Plants: - as we all know all papers are made up of woods so it cause for the global
warming and the digital system doesn’t need this hard copy papers this means indirectly
it is saving our world. Etc.
 Equipment losing during loaning and returning books:- we analyze in our
observation time there is some equipment loose such as student ID means when they
take books there ID is
put in the library at this moment some students take another students ID. So this system
will completely solve this problem because the student doesn’t need to give his ID.
 It is difficult to search the books :- we all know that it is very tedious to search all
books
manually by using the pocket code but in the digital system the books are properly well
organized and differentiate each other and also can use searching fields by entering the
books code in the provide field.
 Loss of books:-in the manual system books may lose with in a different reason like
stilling the books, books may order in the wrong place etc.
 1.3 Significance of project
Library is the center of getting knowledge for users. The aim of our project is producing
successful and knowledgeable students and teachers. We will solve problems that take
place when they use
library.
The new system gives the following benefits:
 it will Save resources in retrieving, storing, searching, modifying and removing data
 it will Make borrowing, returning, renewing fast and efficiently
 it will register the users information carefully
 it will and renew resources
 Objectives
 General objectives

 The objective of our study is to draw out and specify

the basic requirements for our system and changed
manual system into automated.

 Specific or Immediate objectives

 to specify the basic requirements.
 To reduce cost and other relational things.
 to give reliable search facility for the users to
produce efficient books for the user
 to decrease lose of resources and other additional
tasks
 To make it easy for the workers
 Significances of the project

Library is the center of getting knowledge for users. The aim of our
project is producing successful
and knowledgeable students and teachers. We will solve problems
that take place when they use
library.
 The new system gives the following benefits:
 it will Save resources in retrieving, storing, searching, modifying
and removing data
 it will Make borrowing, returning, renewing fast and efficiently
 it will register the users information carefully
 it will and renew resourcess
 Scope and Limitation of the Projects

 Scope projects
 Mainly our project focus on the circulation management
of the library and cataloging system. After developing our
project (software) it will provide the following services.:-
 The system will have large Storage Capacity books and
other relative material.
 Quick search facility for the users.
 Quick transaction of booking systems.
 Make Computerization all the activities of the system, so
it makes Easy to update the books and also provide all
necessary services for databases such as updating and
searching information
 Users can access the library databases easily by using the
graphical interfaces with simple computer knowledge.
 2.Limitation of the project
This project has some of limitations; like:-
 Do not put about the branch libraries of the university
 Due to the lack of excess information we cannot put
the financing system of the libraries
 Methodology and Tools

 METHODOLOGY: is a way of gathering information through

different techniques. We will use to get data in the following
mechanisms
 Data collection methods
We collected the needed data or information for the project from
the library workers especially from the manager.
 Practical Observation
We all are the group members are library users so practically we
know it.
 Document Analysis
We also used (obtained) different documents of the library, such as
the manually the used.
 Interview
The team used open ended questionnaires by direct contact with
the library manager and the workers.
 1.6.2 System Analysis and Design Methodology

After the requirement is fully elicited, the next step to be done is analysis
model. This model is a bridge to design model. Analysis model focus on
requirement that is visible within the problem. Each element we analysis will
add to an overall understanding of software requirements and provide insight
into the information domain, function and behavior of the system.
The preceding step after analysis model is design model. In this step we will
plan a solution. To work on those models we use the following tools. Visio
2010 will be used on models. In analysis model we will be using it to draw use
case diagram, Sequence diagram and activity diagram. In design modeling we
will be using it to draw class and other diagrams.
 Tools : the tools that we used are parted in two. Those are the software and
hardware
Software
1.6.3.1 Hardware requirement
The hardware this system needs to be operated is:
 Desk top computer for overall operation
 Laptop computer as alternative use
 CD for data backup (hold setup)
 Printer to print report by hard copy.
1.6.3.2 Software requirement
 MYSQL to record the books, the user information and the employers.
 PHP used to create pages and user forms.
 Xamp server used as a server
 Microsoft office to the documentation
 Java script to validate forms
 1.7 Project Management Technique
1.7.1 Project Schedule (gnat chart. Pert chart,
etc.)
Activity January February March April
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 4

Planning

Analysis

design

development

implementation

evaluation

support
 1.7.2 Project Budget(cost break down estimation)

Item name Quantity Unit price Total price

Paper One packet 150 birr 150

Pen 5 20 100

Print

Cd-R
1.7.3 Project Work Break Down structure, responsibility, and Deliverables
1.7.4 Risk Analysis, identification, mitigation and monitoring
 1.8 Feasibility of the project

A feasibility study assesses the operational, technical and economic merits of the
proposed project.
The feasibility study is intended to be a preliminary review of the facts to see if it is
worthy of proceeding to the analysis phase.
From the systems analyst perspective, the feasibility analysis is the primary tool for
recommending whether to proceed to the next phase or to discontinue the project.
The feasibility study is a management-oriented activity.
The objective of a feasibility study is to find out if an information system project
can be done and to suggest possible alternative solutions.
Projects are initiated for two broad reasons:
 Problems that lend themselves to systems solutions
 Opportunities for improving through:
 (a) upgrading systems
 (b) altering systems &
 (c) installing new systems
A feasibility study should provide management with enough information to decide:
 Whether the project can be done?
 Whether the final product will benefit its intended users and organization
 What are the alternatives among which a solution will be chosen
 Is there a preferred alternative
 How beneficial or practical the development of an information system would be to
an organization?
 1.8.1 Economic Feasibility

Economic analysis could also be referred to as cost/benefit analysis. It is the most

frequently used method for evaluating the effectiveness of a new system.
In economic analysis the procedure is to determine the benefits and savings that are
expected from a candidate system and compare them with costs.
Possible questions raised in economic analysis are:
 Is the system cost effective?
 Do benefits outweigh costs?
 The cost of doing full system study
 The cost of business employee time
 Estimated cost of hardware
 Estimated cost of software/software development
 1.8.2 Technical Feasibility
A large part of determining resources has to do with assessing technical feasibility. It
considers the technical requirements of the proposed project.
The technical requirements are then compared to the technical capability of the
organization.
The systems project is considered technically feasible if the internal technical
capability is sufficient to support the project requirements.
The analyst must find out whether current technical resources can be upgraded or
added to in a manner that fulfils the request under consideration.
The essential questions that help in testing the operational feasibility of a system
include the following:
• Is the project feasible within the limits of current technology?
• Does the technology exist at all?
• Is it available within given resource constraints?
• Is it a practical proposition?
• Manpower- programmers, testers & debuggers
• Software and hardware
• Are the current technical resources sufficient for the new system?
1.8.3 Political Feasibility
1.8.4 Operational feasibility
Operational feasibility is a measure of how well a proposed system solves the
problems, and takes advantage of the opportunities identified during scope
definition and how it satisfies the requirements identified in the requirements
analysis phase of system development .
Operational feasibility reviews the willingness of the organization to support the
proposed system.
This is probably the most difficult of the feasibilities to gauge. In order to
determine this feasibility, it is important to understand the management
commitment to the proposed project.
 The operational feasibility is the one that will be used effectively after it has been
developed.
If users have difficulty with a new system, it will not produce the expected benefits.
It measures the viability of a system in terms of the PIECES framework.
The PIECES framework can help in identifying operational problems to be solved, and
their urgency:
Performance -- Does current mode of operation provide adequate throughput and
response time?
 In comparison of the earlier process of maintaining data in the written mode on
that contrast this system plays a very important role in maintain the book
management system and makes the process of data entering so easier and user
friendly.
Information -- Does current mode provide end users and managers with timely,
pertinent, accurate and usefully formatted information?

 System provides end users and managers with timely, pertinent, accurate and
usefully formatted information. Since all the user related information is being
stored in the database against a unique user ID, it will provide for meaningful
and accurate data to the librarian. The information handling in the current
system is done manually.
Economy -- Does current mode of operation provide cost-effective information
services to the business? Could there be a reduction in costs and/or an increase in
benefits?
 Determines whether the system offers adequate service level and capacity to
reduce the cost of the business or increase the profit of the business.
 The deployment of the proposed system, manual work will be reduced and will
be replaced by an IT savvy approach.
Control -- Does current mode of operation offer effective controls to protect against
fraud and to guarantee accuracy and security of data and information?
 As its database does not contain any confidential information which can be
misused so on that contrast there should no use of any security corner for this
system.
Efficiency -- Does current mode of operation makes maximum use of available
resources, including people, time, and flow of forms?
 Efficiency work is to ensure a proper workflow structure to store patient data;
we can ensure the proper utilization of all the resources.
 It determines whether the system make maximum use of available resources
including time, people, flow of forms, minimum processing delay.
Services -- Does current mode of operation provide reliable service? Is it flexible
and expandable?
 The system is desirable and reliable services to those who need it and also
whether the system is flexible and expandable or not.
 The proposed system is very much flexible for better efficiency and
performance of the organization.
 The existing system can provide service only to a limited number of users.
There is very little room for change and hardly any scope for expansion.
 The scalability of the proposed system will be inexhaustible as the storage
capacity of the system can be increased as per requirement.
 Kana fakkaata ibboo
Nan dadhabe isa dhugaa
Ishi hafte san galgala xumurra
Uuuuuuuffff…..