Module 6:

Creating and Managing

Public Folders
Overview

 Introduction to Public Folders

 Configuring Public Folder Permissions
 Managing Public Folder Replication
 Replicating Public Folders
 Setting Public Store Policies
Introduction to Public Folders

 Exchange 2000 Public Folder Features

 Creating Public Folders
 Configuring Public Folders
 Supporting Multiple Public Folder
Trees
 Configuring Public Stores
 Public Folders in Active Directory
Exchange 2000 Public Folder
Features
Mail Enabled

Multiple Public
Referrals Enabled Folder Trees
by Default

Enhanced
Exchange 2000 Security
Full-Text a….
b….
c….
Indexing ….

Accessible from
the Web
Accessible from
the File System
Creating Public Folders
Exchange System
Manager

Cr
ea
te

Administrator Sales

Marketing

Cr
ea
te

Microsoft Outlook

User
Configuring Public Folders

Folders
New Tree
Public Folders
Internet Newsgroups
Business
HR
Marketing
Training
Sales
Seattle
 Supporting Multiple Public Folder
Trees
All Public Folders All Public Folders All Public Folders
MAPI Business Business Business

IMAP4
HR HR HR
NNTP
HTTP Marketing Marketing Marketing

Training Training Training

Web/NNTP Sales

Seattle Sales London

Public Folders Public Folders Public Folders

Business Business Business

HR HR HR
Demonstration: Creating a Public
Folder Tree
Configuring Public Stores

Public Folder Store (LONDON)

Logons
Public Folder Instances
Public Folders
Replication Status
Full-Text Indexing
Public Folders in Active Directory
Public Folder Store Directory
(mail enabled items)

Products

Personnel

Handbook

Forms

Address Book
(AB enabled items)

Products

Personnel

Handbook
 Configuring Public Folder
Permissions

 Overview of Security in Exchange 2000

 Inheritance of Permissions on Public
Folder Objects
 Types of Public Folder Permissions
 Item and Property Permissions
 Assigning Permissions with Outlook
Overview of Security in Exchange
2000

Active
Directory

Exchange 2000
Inheritance of Permissions on Public
Folder Objects
 Objects: Organization, Administrative
Group, Public Folder Tree
 Public Folder Related Permissions
 Create Public Folder
 Create Top Level Public Folder
 Modify Public Folder Deleted Item
Retention, Folder Expiry, Folder Quotas,
Folder Replica List
 Modify Public Folder ACL and Admin ACL
 Administer/View Information Store
 Create Named Properties in the
Information Store
Types of Public Folder Permissions

Control permissions of users accessing the

public folder.
Folder

Control which users can access messages sent

to a mail-enabled public folder.
Message

Control who can manipulate the Active

Active Directory object for a mail-enabled public
Directory folder.

Control the right that administrators have to a

public folder.
Administrator
Item and Property Permissions

Exchange 2000

Parent Folder

W 1:00 Meeting

R Sales Properties

F Meeting notes
Assigning Permissions with Outlook
New Toy Ideas Properties
General Home Administra FormsPermission
Page tion s
Name: Role:
Default Author Add...
Joe Howard Owner
Anonymous None Remove

Properti
es..
Permissions
Roles: Author

Create items Folder owner

Read items Folder
contact
Create subfolders Folder Visible
Edit items Delete items
None None
Own Own
All All

OK Cancel Apply Help

Managing Public Folder Replication

 Creating a Public Folder Replica

 Monitoring Public Folder Replicas
 Connecting to a Public Folder Replica
 Public Folder Referrals
Creating a Public Folder Replica
Public
Folder

Public
Folder
Replicate

Public
Folder

Public
Folder
 Monitoring Public Folder Replicas

Replication Status
Name Last Received Time
Number of Replicas
Replication Status
2 In Sync
BLIC FOLDER H.. 5182000 3:43 PM 2 Local Modified
Connecting to a Public Folder
Replica

Routing Group W
Cost = 10

Cost = 50

Routing Routing Group Y

Group X
Cost = 50

Routing Group Z
Public Folder Referrals
Properties
Content Restrictions Delivery Options Details
General Remote Bridgehead Delivery Restrictions

Name: Routing Group Connector

Connects this routing group with:

Second Routing Group (First Administrative Group)
Cost: 1
Any local server can send mail over this connector
These servers can send mail over this connector:
Server Virtual Server
LONDON Default SMTP Virtual Server
VANCOUVER Default SMTP Virtual Server

Add… Remove

Do not allow public folder referrals

OK Cancel Apply Help

Replicating Public Folders

 Message State Information

 Replicating Created and Deleted
Messages
 Replicating Message Modifications
 Backfilling Public Folders
 Content Conflicts
Message State Information
The PFRA Is Responsible for Replicating
Messages and Uses Attributes to Track
Changes

Change Number
New Toy Combination of Information
Ideas Store identifier and Change
Counter
Time Stamp
Fall Predecessor Change
Season
List
List of Information Stores
that have changed the
message and their most
recent Change Numbers
Replicating Created and Deleted
Messages

Information Public Folder

Store Replica
Public Folder
Replica

SMTP Public Folder

Replica
Replicating Message Modifications

Message information is
compared upon receipt
at Information Store 2

Change #,
Information Time Stamp, Information
Store 1 Store 2
and Store #
Exchange Exchange
Server 1 Server 2
Backfilling Public Folders

1
Change
Information Message Information
Store 3 Store 2
2
Status
Message
Change
Message 3
Backfill
Request

Change 4
Message

Information
Store 1
Content Conflicts

Exchange Exchange
Server 1 Server 2

Information Information
Store 1 Store 2

Change
Message OK
Time Time

Change Change
Message Message

Conflict
Setting Public Store Policies

General

Database

Replication

Limits

Full-Text Indexing
Demonstration: Creating Public
Folder Policies
Lab A: Creating and Configuring
Public Folders
Lab B: Replicating Public Folder Data
Lab C: Creating and Using Public
Folder Trees
Review

 Introduction to Public Folders

 Configuring Public Folder Permissions
 Managing Public Folder Replication
 Replicating Public Folders
 Setting Public Store Policies