Stock Management Training - Upd

Stock Management
Purpose
“If you can’t measure it,

you cannot manage it,
you can’t control it, you
can’t improve it!”
Peter Drucker
Agenda
Tracking Main
discrepancies definitions
1. Main Definitions
2. Accepting the Boxes Return and
Transfer Policy
Accepting the
Boxes
3. Shipment control
Shipment
Sending Boxes
control
4. In Store Movements
In Store
Sending Boxes
Movements
5.
6. Return and Transfer Policy

7. Tracking discrepancies
Main Definitions
Stock Management - the function of understanding the stock mix of

a company and the different demands on that stock.
Stock- all products which are referred to the store.
Box Acceptance report - report used for creating a detailed

delivery record (time, the number of boxes, etc.) of boxes delivered to the
stores on the system.
Box Reconciliation report - report used for creating a detailed

expedition record (time, the number of boxes, etc.) of boxes sending from
the stores on the system.
Main Definitions
Shipment types:
Actual movement - are the movements between any warehouses

(central warehouse, stores etc.) which include actual products and have
TTN number.
Followings are some examples for actual movements;
 Shipment from central warehouses (MR, CD, DC etc.) to stores,

 Transfers between stores,
 Defected, prohibited Items boxes from stores,
 Customer requests between stores,
 Returns to ID warehouses, etc.
Main Definitions
Virtual Movements - are the movements for manual stock correction

operations between warehouses and movements to fix store stock after
distributing staff uniforms or delivering sponsored products to media
enterprises etc.
Followings are some examples for virtual movements;
 Shipment corrections of main warehouses (SD, DD etc.)

 Return and defected corrections of central warehouses (ID, DU, RC)
 Transfer corrections between stores (XX01, XX02 etc.)
 Products given to the media enterprises and legal authorities (MD, PR)
 Staff Uniforms given to employees (PKD) etc.
Main Definitions
Systematic user’s names:
Otosevk: It’s a systematic user name meaning that the

movement from the store is generated by the system
automatically.
OtoKabul: It’s a systematic user name meaning that the

movement to the store is generated by the system
automatically.
MgzTransfer: It’s a systematic user name meaning that the

expedition is created through the Store Partial Screen.
*all this users name are used while tracking shortage/surpluses in acceptance/expedition processes
23May2013
Tracking Main
1. Main Definitions
Transfer Policy
Accepting the
Boxes
3. Accepting reports Sending Shipment

Boxes control
4. In Store Movements In Store

Movements
5. Sending Boxes
2. Accepting the Boxes
 The process about accepting the boxes

 The process of accepting products
 Tracking differences in accepted product
amount
Product
Box Acceptance Conformity
Acceptance
2.1 The Process About Accepting the
Boxes
1
2
3
Boxes
If the line is green If the line is red

Warning !
Scanning a box scanned before Scanning a box which is not on the

system
Boxes
Boxes
2.2 The usage for accepting the
products
products
Scanning Product Barcodes
Fonts of different colors to

make discrepancies more
visual
Now you can see 5
last scanned barcode
products
If there any discrepancies
Less than 30% More than 30%

The message will be appear There are “There are discrepancy/ies in the reception.
discrepancy/ies in the reception. Do you The difference is more than %30. Do you
want to proceed for approval?” want to proceed for approval?”
products
After approving the document the user will not be able to change any details on
the reception and all automated stock correction operations will be generated
based on the approved document. Therefore it is important to be ensured that
the scanning operations are completed properly and there aren’t any
scanning mistakes.
products
3
1
We need to choose the top group 2
and write some comments on
what kind of products are in the
box
Tracking Main
1. Main Definitions
Return and Accepting the
2. Accepting the Boxes Transfer Policy Boxes
3. Shipment control Sending

Boxes
Shipment
control

Movements
5. Sending Boxes
3. Shipment control
 For having knowledge about the stock

movements to manage your store better
 Box info screen
 Pending Cross Dock Expeditions
 Box Reception Reports 124,125
 Missing box
Pending Cross
Box info screen
Dock
124, 125 Missing box
3.1 Box Info Screen
1
3
4
2
3.2 Pending Cross Dock Expedition
Report
In this report you could find
all necessary information
regarding shipment to your
store.
TR From From
Location
Store
To Store
Target Store Expedition Date Tema Takip No Box BarcodeTR Quantity Approved Delay
ID InvoiceID (Day)
M002 EGMR EGCD EG01
- EGYPT
- CAI
CROSS
SUN CITY
DOCKMALL
WH 1563 09.09.2012 120109001010091000 133861#93 1087 54 1 250
M002 EGMR EGCD EG01
- EGYPT
- CAI
CROSS
SUN CITY
DOCKMALL
WH 1564 09.09.2012 120109001010091000 133861#92 1087 64 1 250
PERS RUMR RUCD -RU11
RUSSIA
- KRR
CROSS
OZZ MALL
DOCK WH 47298 15.05.2013 130115001000016000 139351#86 2644 30 1 2
PERS RUMR RUCD -RU03
RUSSIA
- VOR
CROSS
CHIZHOVS
DOCKGALLERY
WH 47299 15.05.2013 130115001000016000 139351#127 2644 78 1 2
TRA2 RUMR RUCD -RU03
RUSSIA
- VOR
CROSS
CHIZHOVS
DOCKGALLERY
WH 47360 15.05.2013 130865001000001000 139145#1 2523 176 0 2
TRA2 RUMR RUCD -RU08
RUSSIA
- VLG
CROSS
KOMSOMALL
DOCK WH 47361 15.05.2013 130865001000001000 139145#9 2523 316 0 2
3.3 Box Reception Reports
Report 124:Box Shipment (Waiting for reception)
ExpeditionID TemaTakipNo FromStore ToStore Target Store Date DocumentSerial

DocumentNoReserveNo Quantity InvoiceID
3821 120109001011500191 EGMR - Egypt Central Warehouse
EG01 - CAI SUN CITY EG01
MALL- CAI SUN CITY20.09.2012
MALL M 1 6405 1594
2460 120109001011196573 EGCD - Egypt Cross Dock WH
MALL IS 123 9898397 33 1425
2467 120109001011200025 EGCD - Egypt Cross Dock WH
MALL IS 123 9898397 48 1425
MALL M 1 29 1792
MALL M 1 49 1792
MALL M 1 50 1792
MALL M 1 70 1793
MALL M 1 73 1793
MALL M 1 50 1817
Why do we use this report?

Report 125:Box Reception Detail
Criteria Screen
Report 125:Box Reception Detail
From To
Invoice LCW ToplamaID S canne dBox BoxS canne d Docume nt BoxDocume nt Locati Locatio Expe dition Expe dition Re ce ption Re ce ption Re ce ption Total S canne d
ID PursuitNo #KoliID Barcode Date No S tatus on n ID Date ID S tatus Date Qty Qty
2571 130109001014549000 139166#45 Not Aproved EGCD EG01 17711 24.04.2013 Not Aproved 63
2572 130109001014538000 139167#1 130109001014538000 13.09.2012 1299 Aproved EGCD EG01 17624 24.04.2013 Not Aproved 66
2572 130109001014538000 139167#4 130109001014538000 14.09.2012 1749 Aproved EGCD EG01 17627 24.04.2013 Not Aproved 49
1285 120109001010653000 120109001010653091 13.09.2012 99 Aproved EGCD EG01 793 11.09.2012 20739 Aproved 13.09.2012 65 61
1744 120109001011911000 135745#90 135745#90 20.11.2012 1069 Aproved EGCD EG01 2703 16.11.2012 22502 Aproved 20.11.2012 63 63
1744 120109001011912000 135745#158 120109001011912747 28.03.2013 2457 Aproved EGCD EG01 2712 16.11.2012 26542 Aproved 28.03.2013 74 74
Why do we use this report?

3.4 Missing box
 The system assigns a latest delivery time for each box sent to the store from any
central or store warehouses. The lead time is now fixed as 30 days for each box on
the system but in the future it will differ depending on sender and receiver
warehouse combination and cargo firm contracts.
 If a box is sent to the store and even though 30 days passed, it is still not delivered to
the store then the box status will be updated as missing box and a notification mail
will be sent to all concerned.
 After receiving the notification mail, both the sender and the receiver should start
to research to find where and how the box is lost. The research time limit is fixed as
30 days.
 If the box is delivered to the store within the research period, the store can receive
the box and execute the box reception process as it is stated in “Cargo Box
Reception” chapter. Missing box status for this box will be omitted on the system
and the reception operations can be continued as an ordinary reception process.
 But if the research time is up and the box is still not found and not delivered to the
store, the box is automatically accepted by the store and then resent to the relevant
warehouse by the system.
Tracking Main
1. Main Definitions
2. Accepting the Boxes Transfer Policy Boxes

Boxes
Shipment
control

Movements
5. Sending Boxes
4. In Store Movements
 For defining the place for the

products in the store
It is important for discount strategies, return

and transfer orders.
4.1 Depo/Rayon separation
Why do we need to make Depo/Rayon

separation?
It allows to fix the defined location of the

product in the store, also help us to
control the stock
4.2 Tools for effective Depo/Rayon
separation
 Addressing system (for detailed information

please see addressing system presentation)
 Algorithm: shows us products that should

transferred to the Rayon (in 48 hours)
4.3 Transferring products to the
Rayon/Depo
Press F6 or Warehouse → In store Movement
Define the direction for

1
transferring
2 3
Choose scan
product for
scanning the For approving
products or transferring →
downloading the
file
Confirm Party
Tracking Main
1. Main Definitions
Accepting the Boxes

Transfer Policy Boxes
2.

Boxes
Shipment
control
In Store Movements
In Store
4. Movements
5. Sending Boxes
5. Warehouse Expedition
 For any movement made from

your store to another warehouse.
Cargo Expedition Warehouse expedition

Cargo
reconciliation
5. Cargo Expedition
1st Step 2nd Step

Warehouse expedition Cargo box expedition
5.1 Warehouse expedition Screen
- No changes can be applied

- Still correction can be made
5.1 Warehouse expedition Screen
Select the type of the shipment

(Actual/Virtual Movement) through
the “Shipment Type” field.
5.1 Warehouse Expedition Screen
“Delete Line” button is for deleting
the selected barcode row if it is
scanned by mistake
All scanned product will

appear here
5.2 Cargo reconciliation
Cargo box reconciliation documents should be prepared at just

the time (neither before nor after) the boxes are given to the
cargo company representative.
23May2013
Main Definitions
Tracking Main
1. discrepancies definitions

Transfer Policy
Accepting the
Boxes
3. Shipment control Sending Shipment

Boxes control

Movements
5. Sending Boxes
 Checking the Reports

 Finding the products and preparing
 Using the System
Report Preparing Products Transfer Screen

6.1 Checking the Reports
2 4
3
6.1 Checking the Reports
6.2 Finding the Products and
Preparing
 Finding product
 Removing the hangers and
alarms
 Grouping as expected from
the headquarter (separate
according top groups and
top&bottom principle)
 Boxing the products
properly.
 Putting the products into
plastic bags
 Accessories and shoes are
packaged separately
6.3 Using the Transfer Screen
Choose box / create new

box



Tracking Main
1. Main Definitions discrepancies definitions

Transfer Policy
Accepting the
Boxes

Boxes
Shipment
control

Movements
5. Sending Boxes
 Automatic stock corrections movements

 1000203-Depo Kabul Sevkiyat Fark
 Stock Correction Report – Temaportal
 22 - Incoming Waybill Reports – Retailstore
 21 - Referred Waybill Reports – Retailstore
Automatic 22 and 21
Reports Temaonline
corrections reports
7.1 Automatic stock corrections
movements
Automatic stock correction operation is valid only for actual

movements. Even there are missing or extra scanned products in an
approved document, if the movement is virtual, no automatic stock
correction movement is created.
 Automatic stock corrections movements are two-sided; on the one
side a movement based on the missing products in the
approved documents is generated from the receiver warehouse to
the relevant correction warehouse, on the other side another
movement based on the extra products in the approved
documents is generated from correction warehouse to the receiver
warehouse.
 Correction warehouse differs depending on sender warehouse.
Below table you can see assigned correction warehouses
depending on sender-receiver warehouse combination;
7.2 1000203-Depo Kabul Sevkiyat
Fark
To download the report: Report tab → Special Reports →

Stock reports → 1000203-Depo Kabul
Exp.ID Sender Receiver Reception IDReception DateStatus Barcode Qty. Accepted Difference
280958 KZCD KZ06 38487 13.11.2015 1 8681169902576 2 0 -2
281241 KZCD KZ06 38546 14.11.2015 1 8681169791781 1 0 -1
30814 KZ03 KZ06 38552 17.11.2015 0 8681044760062 2 0 -2
30814 KZ03 KZ06 38552 17.11.2015 0 8681044848739 1 0 -1
30814 KZ03 KZ06 38552 17.11.2015 0 8681169313006 1 0 -1
30814 KZ03 KZ06 38552 17.11.2015 0 8681169430871 1 0 -1
28013 KZDC KZ06 38505 14.11.2015 1 8681169097722 0 3 3
28019 KZDC KZ06 38553 17.11.2015 1 8681169097746 3 0 -3
28019 KZDC KZ06 38553 17.11.2015 1 8681169013883 1 0 -1
280395 KZCD KZ06 38346 10.11.2015 1 8681169095476 3 2 -1
280395 KZCD KZ06 38346 10.11.2015 1 8681169104925 3 4 1
30814 KZ03 KZ06 38552 17.11.2015 0 8680803503681 1 0 -1
30814 KZ03 KZ06 38552 17.11.2015 0 8681044988923 1 0 -1
280372 KZCD KZ06 38323 10.11.2015 1 8680803613472 1 0 -1
28013 KZDC KZ06 38505 14.11.2015 1 8681169097531 2 0 -2
7.3 22- INCOMING WAYBILLS –
RETAILSTORE
 Discrepancies (extra products) in a reception which is accepted by the store
ShipmentID Waybill
Waybill
Serial NoGonderenDepo
GonderenDepoAd
Receiver Warehouse
Receiver Warehouse Name Quantity DocumentShipment
Date Type
Box Reconciliation
Statue
Date
Last Arrangement
Acceptance Document
Date Difference
Date
Explanation
User Name
24642 Z 2454801 KZ13 TLD KURGAN
KZ06
MALL OUTLET ALM MAXIMA MALL 1 20151103 Sanal 1 20151105 05.11.2015 2 OtoKabul
24641 Z 2454601 KZ13 TLD KURGAN
KZ06
29221 Z 2914001 KZ05 AKT MEGAKZ06
5737 Z 28037801 KZDD KAZAKH. PURCH.
KZ06 GAPS OUTLET
WH ALM MAXIMA MALL 1 20151111 Sanal 1 20151112 12.11.2015 1 OtoKabul
21004 Z 2074901 KZ21 AKT AKTAYKZ06
5738 Z 28039501 KZDD KAZAKH. PURCH.
KZ06 GAPS OUTLET
WH ALM MAXIMA MALL 1 20151111 Sanal 1 20151112 12.11.2015 1 OtoKabul
*On above picture you can see plusses which were accepted by KZ06
 Discrepancies (missing products) in an expedition which is sent by the store to

another store.
ShipmentID Waybill
Waybill
GonderenDepoAd
Receiver Warehouse
Receiver Warehouse Name Quantity DocumentShipment
Date Type
Box Reconciliation
Statue
Date
Last Arrangement
Acceptance Document
Date Difference
Date
Explanation
User Name
913 X 1 KZDU KAZAKH. DEFECTS
KZ06 WHOUTLET ALM MAXIMA MALL 1 20151116 1 20151116 16.11.2015 0 OtoKabul
30773 X 1 KZID KAZAKH. RETURNS
914 X 1 KZDU KAZAKH. DEFECTS
*On above report you can see products which were sent back to KZ06 from other
warehouses
7.4 21- REFERRED WAYBILLS –
RETAILSTORE
 Discrepancies (missing products) in a reception which is accepted by the store
ShipmentID Waybill Serial
Waybill NoGonderenDepo
GonderenDepoAd
Receiver Warehouse
Receiver Warehouse
Quantity Document
Name Shipment
Date Type
Box Reconciliation
CTN Date
Statue Last Arrangement
LCW Pursuit
Explanation
NumberUser
28689 Z 26966801 KZ06 OUTLET ALM
KZDD
MAXIMAKAZAKH.
MALL PURCH. GAPS 1 20151023
WH Sanal Yazd?r?ld?20151023 OtoSevk
28690 Z 26965501 KZ06 OUTLET ALM
KZDD
MAXIMAKAZAKH.
28691 Z 26965701 KZ06 OUTLET ALM
KZDD
MAXIMAKAZAKH.
28692 Z 26965901 KZ06 OUTLET ALM
KZDD
MAXIMAKAZAKH.
*On above picture you can see missing products, which were not accepted by KZ06
 Discrepancies (extra products) in an expedition which is sent by the store to

another store.
ShipmentIDWaybill Waybill
GonderenDepoAd
Receiver Warehouse
Receiver Warehouse Name
Quantity DocumentShipment
Date Type
Box Reconciliation
CTN Date
Statue Last Arrangement
LCW Pursuit
Explanation
NumberUser
28808 Y 2454601 KZ06 OUTLET ALM KZ13
MAXIMA MALL
TLD KURGAN MALL 1 20151102 Sanal Yazd?r?ld?20151102 OtoSevk
28810 Y 2914001 KZ06 OUTLET ALM KZ05
MAXIMA MALL
AKT MEGA MALL 1 20151103 Sanal Yazd?r?ld?20151103 OtoSevk
28814 Y 28037901 KZ06 OUTLET ALM KZDD
MAXIMA MALL
KAZAKH. PURCH. GAPS WH 1 20151110 Sanal Yazd?r?ld?20151110 OtoSevk
MAXIMA MALL
MAXIMA MALL
28817 Y 2074901 KZ06 OUTLET ALM KZ21
MAXIMA MALL
AKT AKTAY MALL 2 20151110 Sanal Yazd?r?ld?20151110 OtoSevk
*On above report you can see products which were sent by KZ06 to other warehouses
as plusses (extra products)
THANK YOU
INTERNATIONAL RETAIL TRAINING AND

DEVELOPMENT
INTERNATIONALRETAILPROCESSDEVELOPMENT@Lcwaikiki
.com

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Stock Management

“If you can’t measure it,

6. Return and Transfer Policy

Stock Management - the function of understanding the stock mix of

Stock- all products which are referred to the store.

Box Acceptance report - report used for creating a detailed

Box Reconciliation report - report used for creating a detailed

Actual movement - are the movements between any warehouses

Followings are some examples for actual movements;

 Shipment from central warehouses (MR, CD, DC etc.) to stores,

Virtual Movements - are the movements for manual stock correction

Followings are some examples for virtual movements;

 Shipment corrections of main warehouses (SD, DD etc.)

Systematic user’s names:

Otosevk: It’s a systematic user name meaning that the

OtoKabul: It’s a systematic user name meaning that the

MgzTransfer: It’s a systematic user name meaning that the

3. Accepting reports Sending Shipment

4. In Store Movements In Store

 The process about accepting the boxes

If the line is green If the line is red

Scanning a box scanned before Scanning a box which is not on the

Fonts of different colors to

If there any discrepancies

Less than 30% More than 30%

2. Accepting the Boxes Transfer Policy Boxes

3. Shipment control Sending

4. In Store Movements In Store

 For having knowledge about the stock

ExpeditionID TemaTakipNo FromStore ToStore Target Store Date DocumentSerial

Why do we use this report?

Why do we use this report?

2. Accepting the Boxes Transfer Policy Boxes

3. Shipment control Sending

4. In Store Movements In Store

 For defining the place for the

It is important for discount strategies, return

Why do we need to make Depo/Rayon

It allows to fix the defined location of the

 Addressing system (for detailed information

 Algorithm: shows us products that should

Define the direction for

Accepting the Boxes

3. Shipment control Sending

 For any movement made from

Cargo Expedition Warehouse expedition

1st Step 2nd Step

- No changes can be applied

Select the type of the shipment

All scanned product will

Cargo box reconciliation documents should be prepared at just

2. Accepting the Boxes Return and

3. Shipment control Sending Shipment

4. In Store Movements In Store

 Checking the Reports

Report Preparing Products Transfer Screen

Choose box / create new

Report Preparing Products Transfer Screen

Report Preparing Products Transfer Screen

Report Preparing Products Transfer Screen

1. Main Definitions discrepancies definitions

2. Accepting the Boxes Return and