PRESENTATION

DEVELOPING &
DELIVERING
HAFIZ MUHAMMAD AHSAN/103
SHABAN /075
RAIQUE SAJJAD /116
MINAHIL /063
ALEEZA/ 118
QANDEEL /111
CREATING PRESENTATION

■ PLANNING THE PRESENTATION

■ DESIGNING THE PRESENTATION & DEFINING ITS STRUCTURE
■ CREATING VISUALS THAT CONVEYS MESSAGES
■ DELIVERING THE PRESENTATION
■ ANSWERING QUESTIONS & DERIVING YOUR POINT OF VIEW
PLANNING THE PRESENTATION
SIGNIFICANCE

■ Relationship between presenter and audience

■ Audience interest
■ Develop the understanding
■ Inspire their confidence
■ Achieve the objectives
Step 1

Analyze your audience

■ Background
■ Values
■ interest
Step 2

Select a topic
■ Topic that is of interest to audience
and to you
Step 3

Define the objectives

■ Write objective in a single
concise statement
■ Time management and
background knowledge of audience
■ Remember key points
Step 4

Preparing the body

■ Time management
■ Precisely explain and support them in following ways
1. Data and facts
2. Quotes from experts
Step 5

Begin and end the talk

■ Attractive introduction
■ Summarize conclusion
Cont.…

■ Ask questions
■ Share personal experience
■ Begin with a joke or humorous story
Designing the presentation:

■ • Show your Passion and Connect with your Audience

■ • Focus on your Audience’s Needs
■ • Keep it Simple: Concentrate on your Core Message
■ • Start Strongly
■ • Tell Stories
■ Once you have Examine you audience and Purpose its
time to think About Defining the structure and talk
■ The Structure of Presentation have 3 elements:
■  Introduction
■  Body
■  Conclusion
Introduction:

 You may wish to capture the audience’s interest and attention with
a story or commentary on a current development that raises an
important question / problem / dilemma.
 Or, you may first wish to frame your talk with brief context /
background, and then swiftly transition into a concise explanation
of the issue / problem or debate that your key message addresses.
 In either case, the next step in your introduction is to clearly state
the purpose or key message of the talk
Body:

■ This part of the talk provides the support for your main
message. You should discuss each of your main points in a
clear and logical order. As you do, be sure to explain how
these points relate to each other and your key message:
 ‘Turning to the next point...’
 ‘Another important consideration is that...’
 ‘Having examined...I’d now like to talk about..
Conclusion

■ Signpost that you have reached the end of the talk:

 ‘In conclusion...’
 ‘I’d like to finish by...’
■ Summarise the key points covered. In the process, remind the
audience of the significance of the topic, the aims of your talk and
demonstrate how you have met the aims. Thank the audience for
their attention and invite them to comment or ask questions.
CREATING
VISUALS
THAT CONVEYS MESSAGES
VISUALS in presentation

■ every PPT slide comprises of diagrams, graphics,

icons, charts and graphs.
■ TO explain things in a much better way.
■ Audience can understand more by visual presentation
rather than only words.
PURPOSE

• Presentation visuals grab an audience's attention—and keep it. ...

Presentation visuals make complex ideas easier to understand. ...
Presentation visuals help audiences
retain information.
Presentation visuals keep your
speech on track.
DESIGNING YOUR PRESENTATION
■ KEEP SLIDES SIMPLE
2. LIMIT BULLETED POINTS AND
TEXT
■ –Less is more, don ’ t bore your audience with bullet
point after bullet point
■ –Never turn your back on the audience
■ –Never read your slide word for word
3. Limit Transitions and Animations
■ Bullet points do not need to be animated for every
slide
■ Don ’ t bore your audience with too many animations
and transitions
■ Use no more than 2-3 different types of transitions
4. Use Appropriate Graphics

■ Always follow copyright and cite your sources properly

■ Avoid using clip art when possible, especially if it doesn't
relate to your topic
■ Graphics should enhance and not distract from your
presentation
5. INCORPORATE A VISUAL THEME

■ DEVISE A CONSISTANT THEME

■ DON’T USE COMMOMLY AVAILABLE THEMES .
AUDIENCE HAVE SEEN THEM.
6. DESIGN YOUR SLIDES

■ USE OF COLOR
■ FONT
7. INCORPORATE VIDEO OR AUDIO
Delivering the Presentation:

 It’s normal to be anxious when giving presentation , But the

single best way to avoid nervousness is to prepare.
 Practice, but do not memorize Your talk.
 Record yourself and rehearse with your visuals . if you can
video yourself, better yet.
 Obtain Feed back so you can make changes Before you speak
Follow these Steps :

 Maintain eye contact with you audience

 Vary your tone
 Avoid “upspeak”
 Stand-up straight
 Find the Right pace
 Remove all verbal Static
 look pleasant
 Dress the part
 Use movement strategically
Answering questions and driving your
point home:
■ Many people who present dread opening up the conversation to
question.
■ For example:
■ You have given a sales presentation and potential customers
have questions after presentation. The people who are interested
enough in your product and want to purchase they questions about it to
learn about the product but without answer to there questions they will
certainly not willing to purchase it.
Guide lines:

■To deal with questions we have to follow these guide lines.

■1. Listen to question carefully.
■2. Ask for clarification if necessary .
■3. Repeat the question in your own words.
■4. Answer the question concisely, straight forward and clearly.
■5. Check to see if the questions has been fully answered.
CONT.

■ 6. Don't answer to those questions to which you don't know the

answer.
■ 7. Limit the time for taking questions.
■ 8. Invite further questions via e.mail.
■ 9. Remain polite and in control.
■ 10. End by thanking the audience.
CONCLUSION

■ Presentations are an important part of communicating in the workplace.

■ Planning is the key to giving effective presentations. As you plan, analyze your
audience and be clear about your own purpose and goal in giving the presentation.
■ Your conclusion should be short and concise. It should summarize or highlight the main
points you made or emphasize what the audience should have learned.