Project reporting

Group 3

Decemeber 29/2023
Project reporting

 Is act of collecting and distributing project information.

 is distributed to many groups of stakeholders and should be adapted to provide
information at an appropriate level, format, and detail for each type of stakeholder.
 The format may range from a simple communication to more elaborate custom
reports and presentations.
 Information may be prepared regularly or on an exception basis.

2
Project reporting Cont….

Prompt lists.
• is a predetermined list of risk categories that might give rise to individual
project risks and that could also act as sources of overall project risk.
•The prompt list can be used as a framework to aid the project team in idea
generation when using risk identification techniques
•The risk categories in the lowest level of the risk breakdown structure can be
used as a prompt list for individual project risks.
•Some common strategic frameworks are more suitable for identifying sources
of overall project risk, for example PESTLE (political, economic, social,
technological, legal, environmental), TECOP (technical, environmental,
commercial, operational, political), or VUCA (volatility, uncertainty, complexity,
ambiguity).

3
Project reporting Cont….

Proposal evaluation.
•Proposals are evaluated to ensure they are complete and respond in full to the bid documents,
procurement statement of work, source selection criteria, and any other documents that went out in
the bid package
Prototypes.
•A method of obtaining early feedback on requirements by providing a working model of the
expected product before building it.
•Prototypes allow stakeholders to experiment with a model of the final product rather than being
limited to discussing abstract representations of their requirements.

4
Project reporting Cont….

Questionnaires and surveys.

•Questionnaires and surveys are written sets of questions designed to quickly accumulate information
from a large number of respondents.
Recognition and rewards.
•Part of the team development process involves recognizing and rewarding desirable behavior.
•The original plan for rewarding people is developed during the Plan Resource Management process.
•Rewards will be effective only if they satisfy a need that is valued by that individual.
•Reward decisions are made, formally or informally, during the process of managing the project team.
Cultural differences should be considered when determining recognition and rewards.

5
Project reporting Cont….

Representations of uncertainty.
•Quantitative risk analysis requires inputs to a quantitative risk analysis model that reflect individual project
risks and other sources of uncertainty
Resource optimization.
Resource optimization is used to adjust the start and finish dates of activities to adjust planned resource use
to be equal to or less than resource availability

Risk categorization.
Risks to the project can be categorized by sources of risk (e.g., using the risk breakdown structure [RBS]); the
area of the project affected (e.g., using the work breakdown structure [WBS]); or other useful categories
(e.g., project phase, project budget, and roles and responsibilities) to determine the areas of the project
most exposed to the effects of uncertainty. Risks can also be categorized by common root causes. Risk
categories that may be used for the project are defined in the risk management plan