INTRA

BRIEFING
Ts Dr. Farahwahida bt Mohd @ Abu
Bakar Head of Section, Industrial
Linkages (IL)

UNIVERSITI KUALA LUMPUR

MALAYSIAN INSTITUTE OF INFORMATION TECHNOLOGY
Industrial Linkages Department
Ts. Dr. Farahwahida bt Mohd @ Abu Bakar
Head of Section, Industrial Linkages (IL)
farahwahidam@unikl.edu.my

Ts Alia Amira binti Abd Rahman

Coordinator, Industrial Linkages (IL)
alia@unikl.edu.my

Noor Suzieany M.Radzali

Executive, International, Industrial & Institutional
Partnership (IIIP)
noorsuzieany@unikl.edu.my

Email : intra.miit@unikl.edu.my
 Insurance Related

Syaiful Izat Mohamad

syaifulizat@unikl.edu.my
+60 11-2619 0919
Campus Lifestyle Department
OBJECTIVES OF INDUSTRIAL TRAINING

1) Expose students to professional practices in the industrial sector

under supervision of experienced staff.

2) Provide an opportunity for students to acquire interpersonal skills through

meeting and working with professionals in the industrial sector

3) INTRA is one of the requirements for graduation in UniKL Bachelor and Diploma
programmes.

4) Provide an opportunity for students to feels real-life industrial practices and

implementation of theoretical lessons and principles learnt in the programme
 Eligibility
 Students can undergo training after completion of Semester 5 for Diploma and Semester 7
for Bachelor and completed the Final Year Project (FYP II).
 Students must have completed all subjects in their Study Planner and not allowed to carry
any subject during the training. Otherwise, get approval by the Head of Campus (Dean).
 IMPORTANT Internship Commencement
1) Students need to proceed with Semester Registration
before pursuing the INTRA during intra semester.

2)Do not hesitate to contact us should you have

any inquiry regarding the above matter
at 03-2175 4000 ext.: 4429
or email to aizuddinshah@unikl.edu.my.
 What if my FYP 2 fail?
If you already get the offer letter from Company, email the company to
decline the offer.
 Drop your Intra Subject and finish your thing first. See you next
semester!
 When
ETAC Non-ETAC

1. BNS 1. BSE

2. BCE 2. BCM

3. BCSS

4. BIMD

5. BCA

6. DIT
24 WEEKS
7. DIM

8. DIA 18 WEEKS
9. DCNET
INTRA MANAGEMENT SYSTEM • Welcome to UniKL ECITIE.2
(IMS) • https://ecitie2.unikl.edu.my/
*More on this in next slide
 Your Timeline Start Now!
LAST DATE SUBMISSION
OFFER LETTER FROM
COMPANY TO INTRA
INTRA UNIT
BRIEFING
3 MONTH 2 MONTH WEEK
BEFORE BEFORE 1
START

3 MONTH 2 WEEKS
BEFORE BEFORE
THE
PRE - REGISTRATION BEGIN
INTENSHIP REPORT DUTY INTRA
INTRA S AT COMPANY
1. APPLICATION OF INTRA AT COMPANY
2. GENERATE COVER LETTER IN
INTRA MANAGEMENT SYSTEM
INTRA BRIEFING

1ST BRIEFING : Today (9 June 2023)

2ND BRIEFING : August 2023

3RD BRIEFING : September 2023

 During Intra : Important Date

1. REPORT DUTY FORM (Week 1 & 2 )

 Fill in the REPORT DUTY FORM in Intra Management System (IMS)

2. 1st Assessment - Week 9-12

 Company Supervisor to do the 1st Assessment in Intra Management System (IMS) –
 Always Remind your SV to do the assessment.

3. Presentation. Please get in done before your internship end!

4. 2nd Assessment - Always Remind your SV to do the assessment!

 ETAC (24Weeks)
 Non ETAC ( 18Weeks)
 INTRA FAIL STATUS
TOTAL ASSESSMENT < 50%
Failure to obtain a total minimum assessment
mark of 50%.

MIN 50% EACH ASSESSMENT

Failure to obtain a minimum of 50% in e a c h of assessment
components.
FAILURE
INTRA RULES & REGULATION
Failure to adhere the INTRA Rules an d Regulation.

PROFESSIONAL STANDARD
Abide the professional standards an d workplace requirement
provider
 PLACEMENT SEARCHING

RELEVANT FOLLOW UP IMPORTANT

Students are required to
Students are highly
apply for the placement on
recommended to
their own and to find
communicate regularly
relevant companies that
with the relevant
are related to their
companies to secure
respective programme.
placement using UniKL
students' official email. INTERVIEW
BACKGROUND There is a possibility for company to
conduct interviews, students are
Students are advised to advised to liaise with the company
check the companies representative for interview
background as well a arrangement, and the INTRA Unit
nature of will not be able to assist students
with any official correspondence.
business,activities etc
 CONFIRMATION OF PLACEMENT
1. DUE DATE
Students are required to confirm the placement not less than TWO (2) WEEKS before the training
commences. The confirmation of the placement is done once the students submitted and
acknowledged the Acceptance Form to INTRA Unit.

2. OFFER
It is compulsory for students to accept only ONE (1) PLACEMENT

3. SELECTION
Students should not seek to be engaged with another company for such reasons AS HIGHER
ALLOWANCES, BETTER WORKING HOURS, MORE CONVENIENT LOCATION upon confirmed
earlier placement.

4. UNABLE SECURED PLACEMENT

Under exceptional circumstances, if students are unable to secure any placement of INTRA
after the commencement date, the INTRA Coordinator will PROPOSE ALTERNATIVE
COMPANY to the student.
 CONFIRMATION OF PLACEMENT
5. SWAP
Students are PROHIBITED TO CHANGE OR SWAP placement upon confirmed placement
unless
they obtain mutual approval from both the new and existing companies and university.

6. RELATIVE COMPANY
Students are not encouraged to undergo training at their CLOSE RELATIVE'S
COMPANY.

7. Payment by the company as an allowance for the student is encouraged, but not a
requirement.

8. Students are not allowed to accept or be offered any kind of employment during
INTRA period.
CHANGE OF COMPANY
6.8.2
If a student wants to leave his/her current
placement,
he/she must provide a strong justification to the
INTRA Unit and his/her company, receive the
approval from both parties before leaving the
current placement.

6.8.3
The changing of placement can be considered by
INTRA
Unit if the following apply;
• 6.8.3.1 Valid reason with the presence of
medical certificate for medical reasons.
• 6.8.3.2 Approval letter from current companies
and Dean.
CHANGE OF COMPANY
6.8.4
Any changes of placement without proper written
authorization from INTRA Unit (Approval Dean/
Deputy Dean) will be considered as a violation to
the INTRA Regulation. Due to this, students cannot
pursue their training and consequently be ordered
to repeat the training in the following semester.

6.8.5
If the student is unable to provide concrete evidence of
changing placement, or evidence does not address the
concerns raised, the INTRA Unit following discussion with
the Deputy Dean IIIP may decide to:
1.Ensure the student proceed training at the current
placement or
2.Advise the student that documentary evidence of
suitability for the new placement is mandatory before a
student can be allowed to proceed with placement.
 ATTENDANCE/ABSENTEEISM

AVAILABILITY NOTIFY
Each student must make Student must inform the UNIVERSITY
himself/herself AVAILABLE SUPERVISOR VIA EMAIL or other form
THROUGHOUT the working ours as communication with a copy of
specified by the respective company approval (inclusive Natural
Disaster and Emergencies on any
company.
ATTENDANCE VS extended leave.
ABSENTEEISM

LEAVE
The medical leave and emergency leave shall TERMS & CONDITION
not be more than SIX (6) WORKING DAYs, and Students are advised to check on
for HOSPITALIZATION THE STUDENT IS THE TERMS AND CONDITION of
ALLOWED TO TAKE TEN 10) DAYS the
LEAVE prior to the approval of the company before applying for
company, otherwise the students are any leave.
required to replace the unattended days.
UNIVERSITY SUPERVISOR VISIT (UNI SV)

ASSIGN VISIT
Each student will be assigned to one (1) The methods of INTRA visit
University Supervisor (Principal supervisor), (physical visit or via TEAMS)
who will be monitoring, visiting and assessing depends on the campuses
student performance throughout the training respective budget allocation.
period. Students are encouraged to work
closely with their University Supervisor.

ABROAD INTRA FEEDBACK

For the students that undergone training abroad, the
University Supervisor is responsible for liaising with
the counterpart based overseas via TEAMS or other
form of communication to evaluate the performance
of trainees.
During the visit, the Company
Supervisor shall provide feedback on
the trainee performance's and the
effectiveness of the training.
 INDUSTRIAL REPORT

DURATION SUBMISSION
Students will be given one (1) week to Students are responsible to submit a soft
prepare for the Presentation and Report copy of Industrial Report
on Industrial Training. Students are
encouraged to prepare TWO 2)
hardcover reports. However, comb
binding is normally accepted.

FORMAT PROFESSIONAL ACTIVITIES

Students are responsible adhere the
Format Writing Reports and the
submission of the report must be
individualized.
The report should explain the
professional activities of the students
during the training, within the global
activity and organization of the
company.
 INDUSTRIAL REPORT
CHAPTER 1-
INTRODUCTION
The purpose of this part is to inform the reader
the main point of the report and the introduction of
the job(s)/task(s) that has/have been done.
The points that can be included in this part are:
• Objective of the INTRA
• Location of the INTRA took place
• Position was given to you
• The person you reported to
• etc)
The major task/job/project given
to you.
CHAPTER 2: COMPANY
BACKGROUND
The purpose of this chapter is to show to reader
that you understand the organisational structure
of the company. The points that can be
elaborated in this part, amongst other, are:
• History of the company
• Vision and mission of the company
• Company corporate logo
• Legal status (limited, public limited
• Main product or services provided to
client
 INDUSTRIAL REPORT

CHAPTER 3: TASK/JOB

The purpose of this chapter is to explain the job/task

assignment/project that you have completed during your intra.
The points that should be elaborated in this part, amongst
other, are:
• Role of the unit you were attached to.
• Expectation of the company to the unit.
• Your role/responsibility/project given.
• Describe each task/responsibility – process,
• Procedure, policy, software used etc.
• Project – objective, description, plan, design, method,
• Tools used and result.
• Reporting & problem solving method etc.
 INDUSTRIAL REPORT

CONCLUSION AND RECOMENDATION

1. The last chapter of this section is conclusion. The conclusion is
about to emphasize on the RESULTS OBTAINED AND
PROFESSIONAL EXPERIENCE GAINED during INTRA.
2. Try to avoid GIVING NEGATIVE CONCLUSION such as problem
occurs, incompletion of the project, not enough knowledge
and experience and other negative remarks.
3. You can change the negative remarks into positive remarks. For
example the problems you have faced can BE REWORDED TO
EXPERIENCES that you have gained or the problem solving
method used.
4. It is also important to include how much KNOWLEDGE WAS
GAINED
in this part.
 INDUSTRIAL TRAINING PRESENTATION
VISIT
Presentation can be conducted at the
company during the University
Supervisor Visit or at the respective
campus.
INTRA ABROAD
For the student that undergone overseas INTRA,
students are required to conduct the presentation
via Teams or other form of communication
DURATION
Students are recommended to present his/her
final/drafted Industrial Report within 15 minutes and
will answer the question from panels within 30
minutes. The presentation must do in English.
PANEL
The presentation shall be evaluated by the Presentation Panel.
During the presentation, it is highly recommended that the
presentation involves are at least two (2) panels as below:
University Supervisor / Company Supervisor / Other appointed
Lecturer
 INTRA MANAGEMENT SYSTEM (IMS)

https://ecitie2.unikl.edu.my/

INTRA APPLICATION

Generate Cover Letter

Generate “Acceptance Form”

UPDATING COMPANY
INFORMATION
Upload Report Duty
Key in Company SV
detail (Email, Name,
Address)

UPDATING LOG BOOK

Key in daily works
INTRA MANAGEMENT SYSTEM (IMS) – LOG IN

STEP 1 STEP 2
For Petronas application
1.Indemnity Form for
Petronas – email to Intra
Unit
2.Insurance Cover note
– Service desk to CAMPUS
LIFESTYLE unit
 En. Syaiful Izat Mohamad
 syaifulizat@unikl.edu.my
 +60 11-2619 0919
 Campus Lifestyle Department
What should I do throughout my internship in company? I’m nervous to my nerve!

1. Look for guidance - directly or indirectly - on the office culture.

- How people dress, how they sign emails, what happens during lunch are
among the many aspects that comprise the culture.

2. Be a sponge and absorb.

- Actively listen and ask questions

3. Keep to-do lists.

- keep your internship supervisor regularly updated on your progress.

4. Seek and accept feedback

- Be open to hearing how things are going and how to improve.

5. Show enthusiasm.
- Show enthusiasm for an assigned task and stay positive, particularly during a
team project. Show gratitude to anyone who help
Don’t do this at your company!
1.Staying quiet
Don’t be afraid to ask questions when things are unclear.

2.Make a bad impression on your supervisor

Consistently come late, early leave. Stay away from your
phone. Sleepy.

3.Don’t be unprofessional
There is no place for ego or rage in the office.
Address you superior rightly during office hour.
Thank you!