Letter writing

How many types of letter?

There are three types of letter

• Formal letters
• Semi-formal letters
• Informal letter
What is meant by formal letter?

A formal letter is a professional letter, which is written

in formal language, in a prescribed format and in the
stipulated format. This letter is mainly used for
professional communication.
 Types of Formal Letters
• Letter of Enquiry
• Order Letter
• Letter of Complaint
• Reply to a Letter of Complaint
• Promotion Letter
• Sales Letter
• Recovery Letter
What is semi-formal letter?

A semi-formal letter is one that is more neutral in

style (neither formal nor informal) and one you
may choose to write if you have to: write a letter
to someone you know about something negative
(e.g. an apology to a neighbor)
The semi-formal letter follows the same pattern
as the formal letter.
What is an informal letter?

An informal letter is the type of letter you would

write to someone you know, for example a friend
or family member. They're written in a style that
is more friendly and familiar
Types of Informal Letters:
• Inviting your friends to a party.
• Apologize to someone for what you did.
• Congratulating your friend for his/her success.
• To ask for help from someone.
• Wishing your best friend his/her birthday.
• Invitation for marriage.
• Informing about someone's demise in the family or among your
known ones.
What is meant by Business letters?
Business Letter is a letter which is used by organizations
to communicate in a professional way with customers,
other companies, clients, shareholders investors, etc.
Business letter uses formal language and a specific
format. Companies use it to convey important
information and messages.
Types of Business Letters:
• Sales letters
• Order letters
• Complaint letters
• Adjustments letters
• Inquiry letters
• Follow-up letters
• Letters of Recommendation
• Acknowledgment letter
• Cover letter
• Letters of Resignation
Essential steps of writing a Formal Letter:
• Decide what type of letter you need to write
• Write a short outline
• Use the right salutation
• Use appropriate vocabulary
• Check your spelling
• Check your grammar
• Check your punctuation
• Format your letter
Essential steps of Informal Letter:
• Address and Date
• Forms of Greeting/Salutation
• Introduction and Body of the Letter
• Conclusion
• Forms of Subscription/Signature
Format of Formal Letter:
TO,
Name
Address
Date
From Heading
Name
City
Date
Sir, greeting/salutation
I am writing to draw your attention to…………
body

Yours truly/faithfully,
Name subscription/closing
Format of Informal Letter
Name
Address heading
Date
Dear Friend/Sister/Father, greeting/salutation
I am fine here and hope you will also be
fine……… body
Convey my regards to all family members
Your loving son/Yours sincerely,
Name subscription/ closing
Thanks