RECORD

MANAGEMENT
WHAT IS RECORD
Record captures or documents the relationship
and transactions between the peoples. Also
records can be defined to mean anything
constituting a piece of evidence about the
past, especially an account kept in writing or
some other permanent form.
RECORD MANAGEMENT
Is the supervision and administration of
digital or . paper records, regardless of
format. Record management activities
includes the creation, receipt, maintenance,
use, and disposal of records. In this
context a record is content that documents,
a business transaction. Records are kept
through out the life cycle of the document.
RECORD LIFE CYLE
CLASSIFICATION OF RECORDS
MANAGEMENT
 Interm of NOTE: Records may
be differentiated in
confidentiality their storage by
 Interm of color, number, as
numerical well as by names.
 interm of
functionality
 Interm of value
WHY RECORDS MANAGEMENT?
 It help to reduce operating cost.
 Help to improve efficiency and productivity
 To ensure regulatory compliance
 To minimize litigation risk
 To safeguard vital information.
 To support better management on decision
making.
 To stimulate new record management
technology.
FUNCTION OF RECORD
MANAGEMENT
• To make sure records
capture is possible.
• To ensure the provenance of
the record.
• To categorize the record.
• To provide a means for
reference for the record.
• Determine the retention and
disposition of the record.
 CONSEQUENCES OF POOR
RECORD MANAGEMENT.
• Wastage of time
• It tarnish the image
of the office.
• Misplacement of files
• Justice delay
• It is a loophole for
corruption.
ELECTRONIC RECORDS
MANAGEMENT
Means is a record that can be manipulated,
transmitted or processed by a computer.
Electronic records management helps to save
time, it ensure transparency and productivity,
helps to ensure impartiality, it helps people to
access some of record easily, it helps to reduce
corruption, and also helps to ensure
administration of justice.
KINDS OF RECORDS
MANAGEMENT
ELECTRONIC MODE
PAPER KIND
THANK YOU
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