SHIPMENT &

LOGISTICS
PREPARED BY:
NIKKO ELBAO
 FOREIGN STEP 3 – Confirmation of LOCAL
FORWARDER Final Documents FORWARDER

o Packing List
o Commercial Invoice
o Bill of Lading
o Form E
o Cert. of Origin
o Insurance Policy + attach
o List of Packages in
container (details)

 Loading on truck  Import Custom Clearance

MANUFACTURE  Export Custom Declaration SELLER/  Unloading at Port CLIENT/
R  Loading at Port origin SHIPPER  Loading truck at port of CONSIGNEE
 Transit destination
 Load Port survey reports  Transit to Destination
 Cargo Insurance

Cargo: Containerized Incoterms: CIF

/ Break Bulk
STEP 4 – Notify NGCP
Logistics
Cc: PCMD, MPD, Local
Forwarder (Broker),
STEP 1 - Packing List STEP 2 – Preparation of Management, Site STEP 6 – Delivery at Site
Shipping Documents
o Shipping Marks o Final Shipping Docs o Notify NGCP &
o Final Packing List o Packing List o ETD & ETA subcontractor for delivery
(detailed) o Commercial Invoice o Packing List (excel) & unloading
o FAT reports / final o Draft Bill of Lading o Pay Items (in contract o Date of releasing
assembly o Draft Form E reference) o Date of arrival & inspection
o WPI/ CAMD o Draft Cert. of Origin at the site
o Draft Insurance Policy + attach o Guest Clearance for
delivery team
o Unloading at the site
o Waybill / delivery receipt
 FOREIGN
FORWARDER
CONTACT FOREIGN FORWARDER

CONTACT DETAILS LIST CTS International Logistics Co., Ltd. Nanjing

Branch
MS. XINXIN – NHVS xinxin.zhang@nhvsgroup.com
MR. CHARLES charles.nj@ctsfreight.com
MS. ADA yinqun.nj@ctsfreight.com
MS. DEMI demi.nj@ctsfreight.com

MANUFACTURE
MS. LUCY lucy.nj@ctsfreight.com
R MS. CLAIRE clare.nj@ctsfreight.com

AJL • MR. LIU - 1642933435@qq.com

SEIYUAN • MR. LESLIE - xxl.202540@sieyuan.com.cn
HENGTONG • MS. ZOE - sunys@htgd.com.cn
CYG • MR. DAVE - zhanghw@cyg.com
NR • MR. TAO - taow@nrec.com
SIFANG • MR. HE - heqingxin@sf-auto.com
EROUTE • MR. JASON - jasonpengjx@126.com
SIEMENS • MS. LI FENG - lifeng-lu@siemens-energy.com
 LOCAL
FORWARDER

CONTACT LIST LOCAL FORWARDER

CONTACT DETAILS MS. ESPEE espeegutierrez@gmail.com - 0929 772 0631
MR. EDDY eddy.jungees@gmail.com - 0963 161 8140
MR. DENNIS dzlabiano@gmail.com

SELLER/ CLIENT/
SHIPPER CONSIGNEE
CONTACT NGCP LOGISITCS
LIST
MS. CARMI ccvivas@ngcp.ph
0917 573 2079
MR. RAMON rmisada@ngcp.ph
(OIC – 0917 811 8507
Logisitics)
CONTACT LIST NGCP PDDS / EDD
CC: jgpanopio@ngcp.ph
MS. JESSICA jvandaya@ngcp.ph logistics@ngcp.ph
(OIC-Supervisor) 0917 835 7197
MR. LHEZAR ldpatagnan@ngcp.ph
CC: jltanchiatco@ngcp.ph
STEP 1 – SHIPPING MARKS

1. Shipping Marks - identifying word, number, or symbol

placed on freight to designate the consignee, destination,
weight, and related information

2. Packing Lists - contains information about the shipment like

size, weight, and packaging information
STEP 1 – PACKING LIST

138kV GB1 PLATE + BOLT

0544-NAGA-AJL-2-94-5
STEP 1 – PACKING LIST
STEP 1 – FAT REPORTS
Factory Acceptance Test (FAT) - verifies if newly purchased factory
equipment meets the requirements before it's delivered to the customer's
site.
 Case 1 – FAT with no witnessed of NGCP, (fat reports to be
provided by manufacturer on or before delivery)
 Case 2 – FAT (Routine) to be witnessed by NGCP (before delivery)
STEP 1 – FACTORY ACCEPTANCE TEST
FACTORY TEST TO BE WITNESSED BY OWNER FACTORY TEST (NO WITNESS)
CASE 1: FAT REPORTS
CASE 2: FAT (ROUTINE) – WITNESSED BY NGCP
NHVS LETTER OF INVITATION FOR ONLINE FAT

Reference email: https://mail.google.com/mail/u/1/#search/fat/QgrcJHrhwznGkNQhkrGrKhGcKtgrRRzrjDb

CASE 2: FAT (ROUTINE) – WITNESSED BY NGCP
MANUFACTURER TESTING FACILITY END OF ONLINE FAT
STEP 1 – WPI & CAMD
REQUEST
WAIVER OF PRE-SHIPMENT
INSPECTION – WPI
CERTIFICATE OF APPROVED
MANUFACTURER’S DRAWINGS -
CAMD
1. To send official letter to Ms. Jessica on or
before shipment

2. Final Assembly report (fat)

3. CAD files

4. Approved drawings

Reference email:
https://mail.google.com/mail/u/1/#search/wpi/FFNDWLvtlgqDRMQLLhvcxJwrNxLXPRX
q
 STEP 1 – WPI & CAMD
MS TEAMS – UPLOADED ATTACHMENTS SAMPLE – EMAIL THREAD

Reference email:
https://ngcphil.sharepoint.com/:f:/r/sites/NHVS-Sp21.MSE4PIII_ZOVIPII.Mt-0544/Shared%20Documents/Sp21.MSE4P(III)_ZOVIP(II).Mt
-0544/FINAL%20ASSEMBLY%20REPORRT?csf=1&web=1&e=8vqO7V
TYPES OF CARGO

CONTAINERIZED CARGO BREAK BULK CARGO

STEP 2 – SHIPPING
DOCUMENTS
1. Received the packing list from manufacturer &
integrate it to NHVS template
2. Prepare the commercial invoice that matches to
NGCP project contract quantity/ unit prices.
3. Provide the shipping documents drafts and send to
Ms. Xinxin & Foreign forwarder
STEP 2 – PACKING LIST (NHVS)

PACKING LIST - MANUFACTURER PACKING LIST – NHVS FORMAT

STEP 2 –
COMMERCIAL
INVOICE
Commercial Invoice - details the
price(s), value, and quantity of the
goods being sold.

1. Commercial Invoice should base

on the original contract
descriptions, pay item unit prices
& quantities
STEP 2 – COMMERCIAL INVOICE VS CONTRACT
COMMERCIAL INVOICE CONTRACT
STEP 2 – COMMERCIAL INVOICE & PACKING
LIST
COMMERCIAL INVOICE PACKING LIST – NHVS FORMAT
STEP 2 – BILL OF
LADING
Bill of Lading - legal document issued by
a shipping lines to a shipper that details
the type, quantity, and destination.

1. Matches with the Invoice

descriptions, qty/units

2. Matches with packing list no. of

packages gross weights & volumes
measurements

3. HS codes for every unique equipment

4. Incoterms consignee to NGCP

STEP 2 – BILL OF LADING (SAMPLE)
STEP 2 – BILL OF LADING NUMBER
SHIPPING LINE – TRACKING SITE
1. Evergreen Line -
https://ct.shipmentlink.com/servlet/TDB1_CargoTracking.do 3. CMA CMG Lines -
https://www.cma-cgm.com/ebusiness/tracking

2. Sea land Maersk - https://www.sealandmaersk.com/

HS CODES
- standardized numerical method of
classifying traded products.
- This information is to be requested to
the forwarder or manufacturer logistics

Reference in PH – for verification

https://tariffcommission.gov.ph/tariff-book
 HS CODES (COMMONLY USED)

DESCRIPTION HS CODE
Anchor bolts 730890
Steel Support Structures 730890
PCB 853530
DS 853529
CT 850431
CONTROL CABLES 854449
PANELS (PROTECTION & COMS) 853720
GROUNDING MATERIALS 732690
STEP 2 – FORM E
Form E - Certificate of Origin (Form E) shall
be submitted to the Customs Authority at the
time of lodging the import entry for the
products. (to be surrender to Custom in PH)
1. Same format with the Bill of Lading
2. One commercial invoice correspond with
one Form E.
3. Individual weights of the product should
be declare and match with packing list
total weights (GW)
4. FOB should be declare on each product
5. HS code for every item declared
STEP 2 – FORM E (FOB + G.W.)

FORM E COMMERCIAL INVOICE

STEP 2 –
CERTIFICATE OF
ORIGIN (COO)
Cert. of Origin – similar with Form E
(used for billing purposes only)
1. Same format with FORM E
2. One commercial invoice correspond
with one CO.
3. Individual weights of the product
should be declare and match with
packing list total weights (GW)
4. HS code for every item declared
STEP 2 – CARGO
INSURANCE
Cargo Insurance – Insurance that
generally protects shipments from loss,
damage, or theft while in transit.
1. Total Amount Insured = Total Amount
CIF value x 110%
2. Description & qty of packages
3. Invoice No. on commercial inv.
4. Date of Commencement should be
same on the BL issued date
5. Delivery Locations
STEP 2 – INSURANCE
ATTACHMENT
Cargo Insurance – Insurance that
generally protects shipments from loss,
damage, or theft while in transit.
1. Description & qty of packages similar
with the Bill of Lading
STEP 2 – TO FOREIGN FORWARDER

Reference email:
https://mail.google.com/mail/u/1/#inbox/FMfcgzGsltHKHMbcdrzgvfqLQjvTGTDz
STEP 3 – CONFIRMATION OF FINAL
DOCUMENTS
1. Bill of Lading – from shipping lines ( 3 original copy & 1 copy negotiable)
• 1 original for Custom clearance
• 2 original use for Progress billings

2. Form E – from Foreign forwarder (1 original & 1 copy). Surrender Local forwarder for Custom
clearance

3. Certificate of Origin – to NHVS for Progress billing

4. Cargo Insurance – (2 original copy & 2 copies)

• 1 original for Custom clearance
• Remaining copies for Progress billing

5. List of Packages in Containers – to be requested to Foreign forwarder

STEP 3 – CONFIRM
BILL OF LADING
STEP 3 – COMPLETE
COMMERCIAL
INVOICE
STEP 3 – CONFIRM
FORM E & CO
STEP 3 – CONFIRM
CARGO INSURANCE
STEP 3 – CONFIRM PACKING LIST

• Packages container details

– (foreign forwarder)
• Delivery locations (PL in
excel)
STEP 4 - NOTIFY NGCP LOGISTICS
CC: PCMD, MPD, NHVS, LOCAL FORWARDER, SUBCONTRACTOR-UNLOADING

• Complete Shipping Docs (confirmed)

• ETD & ETA
• Pay items reference on the contract

Reference email: https://mail.google.com/mail/u/1/#label/544+-+NPAMP%2FShipment/FMfcgzGslkpLzcGzmgLXzQVRWhzJmBKn

STEP 5 – CUSTOMS CLEARANCE

• Notice of Arrival – from NGCP

• Original Copy of Shipping documents
• Pre-sad, SAD/FAN for NGCP vat
• Notify NHVS the target of releasing

*Note: Custom clearance can start to

process when Notice of Arrival is issued &
shipping documents is complete
STEP 5 – CUSTOMS CLEARANCE

NOTICE OF ARRIVAL SAD/FAN

STEP 6 – DELIVERY AT SITE

• Notify NGCP for schedule of delivery

• Re-up copy of shipment docs
• Provide date of releasing &
arrival/unloading dates at site
• Request of guest clearance – by local
forwarder

*Note: Subcontractor or partner should

have available unloading equipment &
unloading area prior to delivery

Reference email: https://mail.google.com/mail/u/1/#label/544+-+NPAMP%2FShipment/FMfcgzGslkpLzcGzmgLXzQVRWhzJmBKn

STEP 6 – DELIVERY AT SITE

• Mobilized unloading equipment like

crane, forklift, boom truck etc.
• Client NGCP should be present during
opening of the container and unloading
• NHVS representative at site should
supervise the unloading and coordinate
with the designated areas / storage of
deliveries
• NHVS representative to check the
packing lists matches with unloaded
packages
STEP 6 – DELIVERY AT SITE
STEP 6 – DELIVERY AT SITE
STEP 6 – DELIVERY AT SITE
STEP 6 – WAYBILL / DELIVERY RECEIPT

Delivery Receipt - document stating

the type and quantity of goods that
have arrived at a place, which the
buyer signs to show that they have
received the goods
*Note: This is to given by the local
forwarder to the client (who receive
the deliveries)
THANK YOU!