LABS FFC Guidelines

Factory User
Overview

A. Logging in
B. Initial Assessment
I. Viewing Assessment Dates
II. Completing and Submitting the Pre-Assessment Questionnaire
III. Reviewing Assessment Report
IV. Downloading Full Assessment Report
V. Updating CAP Remediation Progress
VI. Downloading CAP
C. Safety Training
I. Completing Pre-Safety Training Questionnaire
II. Downloading Safety Training Report
D. Downloading Follow-up Visit Report
A. Logging in FFC

1. Access to Fair Factories Clearinghouse (FFC) portal at

https://labs.fairfactories.org
2. Enter Username and Password
3. Click Log in
A. Logging in FFC (Cont’d)

4. After logging in, Factory Information page will be shown up.

B. Initial Assessment
I. Viewing Assessment Dates

1. Click Calendar on the left panel.

2. The assessment date will be shown on Calendar. To check assessment day’s detailed information,
please click on the factory name.
B. Initial Assessment (Cont’d)
I. Viewing Assessment Dates (Cont’d)

3. After clicking on the factory name, factory can access to All Findings page
4. In Assessment General Information page, factory can check Assessment ID, Discipline Name, Date,
Auditor, and Lead Monitor(s).
B. Initial Assessment (Cont’d)
II. Completing and Submitting the Pre-Assessment Questionnaire

1. To complete the Pre-Assessment Questionnaire, please access the Self-Assessment tab,

and then choose the questionnaire ID.
B. Initial Assessment (Cont’d)
II. Completing and Submitting the Pre-Assessment Questionnaire (Cont’d)

2. Switch the tab from Assessment General Information to Findings Page, then answer
all
required questions on the right-hand side.
B. Initial Assessment (Cont’d)
II. Completing and Submitting the Pre-Assessment Questionnaire (Cont’d)

3. After answering all the required questions, factory users switch back to the
Assessment General Information page and mark the Assessment Status (Pre-
Assessment Questionnaire) as Complete.
B. Initial Assessment (Cont’d)
III. Reviewing Assessment Report

1. Choose Assessment Related tab, then click on Assessment ID

B. Initial Assessment (Cont’d)
III. Reviewing Assessment Report (cont’d)

2. Access to Findings Page, then click on Print to

PDF
B. Initial Assessment (Cont’d)
III. Reviewing Assessment Report (cont’d)
3. The Assessment Report window will pop up; factory users will choose one of the disciplines
that
the report belongs to.
B. Initial Assessment (Cont’d)
III. Reviewing Assessment Report (Cont’d)

4. Click on Generate PDF to get the report under PDF

format.
B. Initial Assessment (Cont’d)
IV. Full Assessment Report

1. Factory users go to the Assessment Related tab, then choose a specific discipline.
B. Initial Assessment (Cont’d)
IV. Full Assessment Report (Cont’d)

2. On Assessment General Information page, scroll down to the section of Upload

Files and Photos. Search “report” in the Search box to get the Full Assessment Report.
B. Initial Assessment (Cont’d)
V. Updating CAP Remediation Progress

1. After accessed to Findings Page, switch the Open Issue Status to Open so all issues found in
factory will be shown up.
2. Choose each of the issue in Sub Issue Detail to update CAP.
B. Initial Assessment (Cont’d)
V. Updating CAP Remediation Progress (Cont’d)

After clicking on Sub Issue Details, CAP detailed information will be shown on Edit Finding. There are 3
sections will be displayed.
1. Issue Information. This part is conducted by IF and no changes will be made by the factory user.
 B. Initial Assessment (Cont’d)
V. Updating CAP Remediation Progress (Cont’d)

2. Factory

a. CAP Completed*: When Progress% is marked as 100, the

toggle bar will automatically switch to Yes
b. CAP Date: The date that Factory starts writing CAP
c. Date CAP Completed: The day that remediation action of a
specific issue completely taken by factory, this will be done
as per IF
d. Responsible Person: A person who is in charge of handling
a specific issue.
e. CAP: corrective action that is planned by the factory.
f. CAP Signed off status/Comments*: IF will sign off or
discard Factory CAP and provide their comments. After IF
marked the status as Signed-off, CAP box will be locked and
unavailable for editing for all user roles.
a. Any additional comments after CAP sign OFF can be
mentioned in Progress Comments Section.
g. Design and drawing required*: Design and drawing
required for a specific issue.
h. Approval of the Design/Comments*: IF will approve or
discard the design and drawing uploaded by factory, and
provide their comments
i. Upload Design and Drawings: Design blueprints or
drawings will be uploaded here.
(*): These actions will be taken by IF.
 B. Initial Assessment (Cont’d)
V. Updating CAP Remediation Progress (Cont’d)

2. Factory (Cont’d)
j. Progress%: how many percent that CAP has
been completed
k. Progress status: Factory updates their
remediation status
• In Progress: CAP Remediation is
on going
• Pending Verification: CAP Remediation
has been completed but IF’s follow up
visit has not been conducted to check the
remediation result
• Corrected: CAP Remediation has been
completed by factory and gotten
approval from IF after their follow up
visit.
l. Progress comment: Factory provides their
comment
l. Afteron their
CAP signremediation process.
OFF – if required, any
additional comments can be mentioned
in this box.
m. Action Taken: Action(s) that is (are) done by
the factory to solve the issue. Proven photo(s) *Note: Factory user should put [FU] in the evidence photos to distinguish them from IF’s.
can be attached. E.g: [FU] Widened Path.jpg
B. Initial Assessment (Cont’d)
V. Updating CAP Remediation Progress (Cont’d)

3. Action Verified Details. IF will put their comments on factory’s CAP remediation result.
Proven
photos can be attached
B. Initial Assessment (Cont’d)
VI. Downloading CAP

1. On Findings Page, choose Print to PDF

B. Initial Assessment (Cont’d)
VI. Downloading CAP (Cont’d)

2. Choose CAP Details Report to review CAP report. After that, click on Generate PDF to
download
it as PDF file
B. Initial Assessment (Cont’d)
VI. Downloading CAP (Cont’d)

3. As of now, factory users can check CAP

report which includes assessment photos
uploaded by IF, and remedial photos uploaded
by Factory users.

*Note: Evidence photos uploaded by Factory and IF

will be placed in the same Photo(s) section instead of
separate sections.
C. Safety Training
I. Complete Pre-Safety Training Questionnaires

1. To complete the questionnaires, access to SMV Audits tab, click on the questionnaires ID to
complete the questions
C. Safety Training
I. Complete Pre-Safety Training Questionnaires (Cont’d)

2. After choosing the ID, All Findings page will pop up with 2 main tabs
a. Assessment General Information
b. Findings Page

Incomplete
C. Safety Training
I. Complete Pre-Safety Training Questionnaires (Cont’d)

3. Answer all the questions in Findings Page tab.

4. When all questions are answered (the answers will be saved automatically), then the status bar
will be marked as 100% Complete
C. Safety Training
I. Complete Pre-Safety Training Questionnaires (Cont’d)

5. The assessment status will be marked as Complete once the STF uploaded the training
report.
C. Safety Training
II. Downloading Safety Training Report

1. Factory users go to the SMV Audits tab, then choose a specific discipline.
C. Safety Training
II. Downloading Safety Training Report (Cont’d)

2. On Assessment General Information page, scroll down to the section of Upload Files and
Photos
to get the Safety Training Report.
D. Downloading Follow-up Visit Report

On Assessment General Information page, scroll down to the section of Upload Files and Photos to get
the Follow-up visit report. Full Follow-up visit report will be uploaded for all 3 disciplines so factory user
can go to whichever discipline that they would like to and get the report, which has same content.