INVITATION

Introduction
We hold many social functions such as celebrations of birthday, engagement,
wedding, marriage anniversary; appointment, promotion etc. Invitations form an
important part of social dealings. An invitation is a request to an individual to come
or go somewhere, or to do something.

Invitations can be both formal as well as informal

 A. FORMAL INVITATIONS

Main Characteristics:
1.A formal invitation is normally a single sentence presentation in third person.
2.Formal invitations are generally printed invitation cards. We use them to invite guests on some
auspicious occasion like birthdays, weddings, inauguration of shops, houses, etc.
3.The invitation answers the questions who, whom, when, where, what time and for what, i.e.,
1. the occasion
2. name(s) of the invitee
3. name(s) of the host
4. date, time and venue
4.The other details include name, designation and address of the organiser, sponsor or host or the
name(s) of the chief guest or special invitees, in case of an official invitation.
5.Invitations to VIP to preside over a function do carry the name of VIP prominently.
6.Length as per CBSE guidelines is limited to 50 words.
Format
Name of the host

Request the pleasure of

Occasion

Date, Time, Venue

Chief guest

Address

RSVP
Address
Phone Number
RSVP is an initialism derived from the French phrase Répondez s'il
vous plaît, meaning "Please respond" to require confirmation of an
invitation.
Sample

Q) You are a student of Newton Public School, Nagpur. The school is holding its
annual function on Saturday, the 20 May, 2023 at 11 a.m. The HRD Minister Mr
Ramesh Pokhriyal has consented to be the chief guest. Draft an invitation card to
be sent to the parents and other invitees. Do not exceed 50 words.
 The Principal, staff and students
of
Newton Public School, Nagpur
solicit the pleasure of your company
on
the wonderful occasion
of
The Annual Day
of their school
at
11 am on Saturday, 20 May 2023
Venue: MPH
Mr Ramesh Pokhriyal, HRD Minister, Govt. of India
will be the Chief Guest and give away the prizes to the
students.

RSVP
Principal
Newton Public School
Ph. No. 9867567432
WRITING REPLIES OR RESPONDING TO INVITATIONS

A formal reply is usually very short. It is brief and to the point. The quality of a good reply is that
it must always be pleasant. Even while declining the invitation or expressing inability to attend
one must be polite and courteous. Formal replies demand a formal tone and treatment. There is no
room for unnecessary details or superfluous matter in them.

Formal Replies- Points to note

•Acknowledge the invitation.

•Express thanks in third person.
•Mention acceptance/regret.
•Specify the reason for refusal.
•Be brief and specific.
•Be formal in tone and treatment.
•Do not exceed the word limit (usually 50 words).
 Reply to invitation

Q) Draft a formal reply accepting an invitation to be present on the occasion of the wedding of Ankush
S/o Mr & Mrs Shankar of 24, Green Park Road, Kanpur. You are Vikram Gaur of Raja Ki Mandi, Agra.

Mr and Mrs Vikram Gaur thank Mr And Mrs Shankar for

inviting them on the occasion of the wedding of their son
Ankush at 24, Green Park Road, Kanpur on 25 May, 2023
and assure them that they will be present on the occasion to
wish the newly weds a very happy married life. Mr and Mrs
Gaur will reach Kanpur by the Agra Mail which leaves Agra
at 8.00 a.m.

Vikram Gaur
23 May, 2023
Reply to invitation

Draft a formal reply declining an invitation to be present on the occasion of the wedding of Ankush S/o Mr & Mrs
Shankar of 24, Green Park Road, Kanpur. You are Vikram Gaur of Raja Ki Mandi, Agra.

Mr and Mrs Vikram Gaur thank Mr And Mrs Shankar for

inviting them on the occasion of the wedding of their son
Ankush at 24, Green Park Road, Kanpur on 25 May,
2023 and wish the young boy a happy married life. But
they regret their inability to be present personally on
account of some previous engagements.

Vikram Gaur
23 May, 2023
 Formal invitation- Letter type

2. The literary club of your school is putting up the play

‘Waiting for Godot’. As secretary of the club, draft an
invitation inviting the famous writer Sudeesh Gupta to
be the guest of honour at the function. Write the
invitation in not more than 50 words. You are
Govind/Gauri.
ABC School
Shastri Nagar
Mumbai

16 May 2023

XYZ Lane
PQR Colony
Mumbai

Subject: Invitation as Chief Guest

Dear Sir
The Literary club of our school is putting up the play ‘Waiting for Godot’ on 30 May 2023 in our school
auditorium from 9-10 am. On behalf of our club, I would like to extend a cordial invitation to you to be
the guest of honour at the function. It would be our privilege if you consent to grace this occasion with
your esteemed presence.

Yours sincerely
Gauri
Secretary (Literary Club)