Organizational Influence on Project

Management
 The characteristics or elements of an organization and the
impact they have on the people and work completed
within,
 Including project management.
 This can be tangible, like location, office space, etc. or
 Intangible, like culture.
 It can also be intentional and unintentional.
 Organization’s Importance in Project
Management?
 Correct planning and process can make a great difference
as the team knows who's doing what, when, and how.
 Right process helps to clarify roles,
 Rationalize processes and inputs,
 Anticipate risks, and
 Create checks and balances to ensure the project is
continually aligned with the overall strategy.
 What is culture of a company?

 How you do what you do in the workplace.

 Formal and informal systems and behaviors and values,
 All of which create an experience for your employees and
customers
Determine Communication
Requirements
 Successful project managers use formal and informal
communication methods through various channels.
 That increase the chances of messages to be received.
 Use simple language,
 Stick to relevant topics,
 Keep messages concise, and
 Include all information in one place to reduce your
chances of communication failure.
 Project Communication Management
 The processes that are required to ensure timely and
appropriate planning,
 Gathering,
 Development,
 Distribution,
 Storage,
 Retrieval,
 Management,
 Control,
 Monitoring, and
 The ultimate nature of project information.
Importance of Organizational Structure

 Organizations are established to reach different targets

 Structure of an organization can expedite or complicate
its progress in achieving targets.
 Organization without structure, nobody knows whom to
report and
 Unclear roles and responsibilities can cause issues.
 Different types of organizational structures prepared in
organizations.
Importance of Organizational Structure
 The types of organization structures depend on many
factors, such as type of organization, workflow, hierarchy
and leadership styles.
 It’s a guidance to all employees determining official
reporting relationships.
 It defines the hierarchy and workflow of the company.
 It improves productivity by defining the employees level
and responsibilities
 Poorly designed organizational structures create confusion
and reduce the quality of decision making within the
organization.
Types of Organizational structures and
their Roles In Project Management
 Functional Organizational Structure

 Also known as a bureaucratic organizational structure

 It divides the company into departments such as:
 Marketing department,
 Engineering department,
 Sales department, etc.
 Matrix Organizational Structure
 Characteristics of both functional and projectized
organizational structures.
 Most common type.
 Employees report to multiple managers depending on the
requirements.
 E.g. A project control engineer is working under the supervision
of project control manager.
 But the company is preparing an offer for a specific project and
the engineer’s knowledge is needed.
 During the preparation of the offer, the engineer both reports
to his manager and the bidding manager.
 It is a company structure in which the reporting relationships
are established as a matrix.
 Projectized Organizational structure

 Established specifically for a project.

 Project team members work under the management of the
project manager and they report to him.
 When the project has completed the whole team will
dissolve.
 The project manager has all the authority to manage the
team and achieve the goals.
 Composite Organizational Structure
 It is a combination of other types of organizational
structures.
 It may include two or more than two structures in a
special project.

 For example, a corporation with a functional organization

structure needs a new head office building. The
corporation decided to build the head office itself.
Therefore a separate organizational structure is created in
relation to the corporation’s organizational structure.
 Then the corporation’s organizational structure became a
composite organization.
 Organizational Process Assets
 Tangible resources used by an organization to guide the
management of its projects and operations.
 They include:
 Templates,
 Contracts,
 Processes,
 Reports, and
 Financial statements
Some of the examples of Organizational
Process Assets

 Standardized guidelines
 Proposal evaluation criteria
 Work breakdown structure templates
 Project schedule network diagram templates
 Risk templates
 Organizational standard processes
 Project closure guidelines