AFC FOUNDATION

STATUS OF PROJECTS AWARDED

BY
MoTA
Project 1: Sustainable Interventions for Integrated Tribal
Development Roadmap for Boosting Growth Engine in
Aspirational Model Tribal District Gajapati

► As per the document (status report) shared by then CEO, highlighted the
overview (Objective, Project Cost, HR involved, Project Implementation and
Outcomes) of the project which is also mentioned in the Annex of MD
Secretariat.
► In the status report: Pre-Project Planning various activities have been mentioned
like :
Pre-Project Preparation...............

► AFC Team visited the target areas (5 Tribal blocks – Mohana, R.Udaigiri, Nuagada, Gumma
and Raygada) of Gajpati District, Odisha. Got the overall understanding of the district
analyzed the ground level situation in the areas of Education, Health, Infrastructure,
Livelihood (Farm and non-farm based): after rounds of discussion with the deployed team
and Project lead, the team was not able to tell the approach and methodology involved in
understanding the district or the ground level situation. The team was not able to furnish
any document which shows the research and analysis part.
► Had multiple rounds of interactions with all the NGOs (registered with MoTA and supported
by NABARD), Discussion with LDM of Lead Bank (Union Bank of India) pertaining to
Primary sector lending and other credit support given to the agriculture sector.
► Had a detailed meeting with the NABARD DDM, Gajpati and Senior officials at NABARD
Regional Office in Bhubaneshwar on how resource convergence can be brought in: No
minutes of meeting or note has been shared in this regard by the project lead
► Collected and Analyzed the primary data sets received from various line department in
the district: The data collected from the line departments will always be secondary
data: It was informed by the Project Lead that Primary Data was not collected
and the documentation of each stakeholder meets/discussion has not been
maintained.
► Secondary data like Mission Antoday, GPDP plans, ITDA annual Plans have been
analysed: the in the block plans shared by the Project Lead, no where the analysis
part is covered. The block plans shared do not have any information about
approach , methodology, findings of even secondary data and way forward. The
plans prepared by the team are very much general. The suggestions in the review
to the Project lead were only added as it is.
► Discussed the strategy with/Shortlisted few National level agencies for Partnership/
Collaboration: MART Global Management Solutions, Partners in Prosperity, TRIFED,
HexGn, Government agencies including APEDA 6. CSC e-Governance (MeitY)
NABARD:
► In the review and status update VCs, the project team lead and members were not
able to share in of the details of such discussion. Every meeting or discussion with
the potential donors or agencies has some documentation evidences. No such
documentation were shared by the project team members.
► Convergence avenues identified for pooling resources: - Agriculture – KVKs and other
program run by other agencies including NCDC and NHB - Medicinal Plants- Forest
fringe Villages - District Mineral Funds (DMF), MLA LADs, Rural Development
Department - Tribal NTFP Units, MoFPI - FME, MoFPI -FSSAI Training, One District
One Product - MoTA-TRIFED Van Dhan Yojana - NSIC - Product Development,
Testing Labs: SC ST Hub, Affirmative Actions through CII - MoTA-TRIFED R&D
Partnerships: IIT Delhi, Birla Institute of Technology, IMMT BBSR, NIT Rourkela,
NORTH EASTERN HILL UNIVERSITY, IICT- Hyderabad, Shriam Institute, AMITY
UNIVERSITY- Participation by Private Equity (PE)/Impact Funds (shareholding shall
not exceed 50%)
► The above mentioned activity has no documentary evidence. If such potential
partners were identified, then some correspondence with departments/agencies
must have been done . Such activity was unknown to the project team.
 Implementation: direct and facilitation

► Projects Interventions shortlisted: Livelihood, Health, Education and Animal Husbandry.

► In the review meeting it was asked that on what basis these interventions were
identified because no primary data was collected from the field. The base of
secondary data was only action plans of departments or status of GPs through
Mission Antodaya, GPDP plans etc. Such data as known are never need based. Hence
the direct implementation is only possible through primary research. This was clearly
told to the project team.
► Facilitation activities: PM Gajpati had updated on this aspect of the project.
► No SWOT analysis has been done for proposed interventions to find out the
constraints.
► Proposals sent to CSRs: as per the information shared by project team, no such
proposals have been prepared so far.
 Overall sum up of Project 1
► In the last three months three review Sanction Order of Gajpati: 10th Oct’2020
► Total months of work in Gajpati by team deployed: 8 months (Team of 7 to 8 People was
working of the assignments-Mr. Roy Mathew, Mr. Sairam, Mr. Niraj, Ms. Vatsala, Ms. Vanika, espita Mr. Katiyar Mr.
Digal and Mr. Sahu)
► Charge taken up by new CEO: July 2021
► Review meets have been conducted with the CoE team and many directions were given to
the team
► Observing the vastness and the uniqueness of the Gajpati project which is purely an action
research base project, the entire activities taken up by the team in 7 months is entirely
secondary data based. Gajpati has to be created as a beacon/model district which can only
be developed through need based activities.
► The status report prepared for the Ministry does not have any content which highlights the
action research. The activities mentioned by Mr. Sairam do not find any place in the status
report prepared. If such activities have been performed then there should be a mention with
documentary proofs.
 Cont…………..

► The secondary data if analysed (google spreadsheets ) should be part of the report.
► In the last three months:

► the project team lead was directed to rectify the reports before the submission.

► Gajpati team was directed to submit the action plan or way forward .

► After the review meeting on 14th July’2021, action plan /Note was presented to the MD
secretariat on 18th July’2021 highlighting the approach to again get the project in track. On
11th August mail was given to MD regarding status update and seeking suggestions and
approval. On 2nd Sept, approval on the request was given .
► It was also accepted by the team of CoE that they got disoriented wrt the actual
deliverables of the project.
DOMAIN SPECIFIC TECHNICAL SUPPORT SERVICE & MONITORING OF
LIVELIHOOD PROJECTS FUNDED
BY
MoTA
 Status update by then CEO

► A walkthrough of the Adigrams portal was given to AFC team by UNDP and Dhanush Infotech on
Feb 23, 2021 and a request for accessing Adigrams portal was submitted by AFC.
► AFC Foundation has received login credentials for Adigrams Portal on 23rd March 2021. The account
on the portal is mapped with only MSP to MFP scheme as of now. AFC team has requested the vendor
to map our account with the other schemes of the Ministry of Tribal Affairs, under which the
livelihood programmes are being implemented.
► Based on the limited information available with AFC, the team is preparing a framework for
monitoring and reporting of the livelihood projects being implemented across the country. A detailed
monitoring framework with SMART KPIs is being prepared to monitor and analyse livelihood
projects and categorize them into various grades on the basis of their performance on various
parameters.
► After receiving access to all the schemes on the Adi Grams portal, the AFC team shall be able to
prepare a more robust monitoring framework for monitoring and reporting of the livelihood projects
being implemented across the country under various MoTA Schemes. The reports thus generated shall
be presented to the Ministry on regular basis
 Submission by Working Team and BA : Shri Roy Mathew

► As per the status report of then CEO, AFC team is working on the framework but in the
review meet nothing was shared by the Project Team.
► After the last conversation of team with MoTA regarding request of credentials, no
further communication with the Ministry has been done.
► The BA and the project team members are of the opinion, that there is some person
(consultant or functionary) who is not in favour of AFC and the response of Ministry
too is not positive.
► Regular correspondence with the Ministry was required even before the change of
charge of foundation and Mr. Roy Mathew too agreed that team in Delhi should have
met the MoTA JS or higher authorities apprising them of the numerous requests made.
Project 3: An Action Research approach towards reducing Dropouts in 150
Schools and tracking mechanism of ambulances funded by MoTA-NGO Scheme

► Six Months project

► BA: Mr. Roy Mathew

► As mentioned in the status report that that scope of work was changed and detail
presentation was given by the BA on 4th October’2021.
► Presentation by the BA clearly made aware about the action research done by the team
but the report prepared for the ministry does not have the detail information or action
research done. Hence it was directed by the CEO to prepare the report accordingly
and time to be taken to meet the JS.
Project 4: ADARSH ADI GRAM: Holistic Tribal Model Village Development
Programme (HTMVDP) in Six Villages of Chhattisgarh

► After the 14th July status review meet it was very clear from the information shared by
the CoE team that hardly any work has been done by the BA i2i Mr. Ravendra Singh.
► As per the mails shared, the BA had undertaken visits to GPs, met the ERs and district
officials but there is no documentary evidence of the same which substantiate such
activities.
► No formal agreement was done with the BA which is clear in their mail too.
► With this status a detailed three year action plan with cost analysis was prepared by
Ranchi team which was suppose to be shared with MD.
► On 13th Sept, mail was given to MD secretariat for physical meeting with MD. Agenda
was also shared but on 14th it was telephonically communicated to new CEO that the new
MD will be taking all decisions. Hence on this project communication was withheld.
Cont………

► In the action plan, it was strictly recommended that this project will be in house project.
► The proposal was of Non-Financial Agreement with Teesri Sarkaar and Mission
Samriddhi is no where related to CoE projects. It is a separate initiative for UP.
 Way Forward

► New Team (PMU of AFCF) to be recruited as maximum team members have resigned from the
foundation at the National Level which will also be working for Project 2.
Project 1:
► Few activities related to Primary Data collection is suggested which will also help in justifying the action
research deliverable of the project.
► Annual Status Report of the Project to be prepared for submission to MoTA with second year action plan.
Project 2:
► Correspondence with JS MoTA will be initiated /revived again to access logins to prepare framework of
livelihood schemes funded by MoTA.
Project 3:
► Submission of report capturing all the action research done to get the proposed solutions and closing of
project.
Project 4:
► Sharing of action plan prepared for three years.
► It is to mention that the CEO office has been in regular (16th June till date)
correspondence with the MD secretariat for seeking suggestions and approvals wrt all
the 4 projects (Table Attached).
► The work done by the CoE team at the National Level lacks clarity towards the
deliverables mentioned in the work order of MoTA. Hence to get all the work again on
track it is imperative on the first step to update the Ministry on all the work done so far
with status reports and further rebuild the team as a PMU in Delhi Office or Lucknow
Office.
Date of Communication Matter of Communication
Sanction order from Gajapati and a separate team was working on the
10th October 2020
Assignment before the Additional charge to sir
16th June 2021 Office Order regarding CEO additional Charge
17th June 2021 Meeting of Board of Trustee inclusive of Awanesh Sir
30th June 2021 Handover of Charge from Sri Sairam
Understanding of projects shared to Team and meeting was scheduled on 7th
5th July 2021
July, meeting held on 14th July 2021, due to the prior engagement of the team.
18th July 2021 Minutes of Meeting Shared (Attached)
4th August 2021 Mail to team of Action plan 2021
4th August 2021 Mail to MD sir regarding the workload of office
9thto 14th June 2021 Mail from team regarding action plan
Mail to MD sir for regarding status update and seeking suggestions for the AFCF
11th August 2021
assignment
2 September 2021 Approval from MD Office on 11th August Mail
Telephonic Communication with MD sir regarding the meeting for discussion
3rd September 2021
with AFCF but he was out of station for 7 days and will meet after returning
 Date of Communication Matter of Communication
Mail for Approval with TSA for working on Panchayati Raj And Rural
8th September 2021
Development
13th September 2021 Mail for meeting with MD Sir with the Agenda
Mr. A K Kalia telephonically communicated that all the discussions
14th September 2021
regarding our 13th sept mail to be done with new MD.
Seeking approvals for various activities related to ongoing projects of AFC
20th September 2021
India Limited, AFC Foundation
29th September Mail for status of update of AFCF assignments with team
1st October Meeting with team
4th October Minutes of Meeting shared (Attached)
4th October Meeting with Mr Roy Mathews on Project 3
6th October Minutes of Meeting with Roy Mathews shared (Attached)
THANKS