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BSS060-6 Project Management Assignment 1

Project Planning: Green Tree Planting Project

Project Overview
Project Objectives
• To increase the tree surface in the South Holland of
Lincolnshire, UK by planting various suitable plant
species
• To reduce air pollution, temperature and impact of
carbon in air by improving the air quality
• To create a positive look and feel of the South
Holland by reducing stress and promoting outdoor
activities
• To create wildlife habitat and balancing eco-cycle
• To educate the citizens about benefits of trees and
good nature
Expected Benefits
• Creates unity and strength in community
• Increasing economic benefits by decreasing green-
space maintenance
• Build beautiful scenes and layouts
• Reduce the risk of soil erosion
• Reduce pollution by increasing the level of oxygen
• Provide shades in hot summer
• Reduce temperature and increase the level of
humidity
• Provide food sources for human and wildlife
• Enhance the quality of soil condition
• Decrease the risk of high flood
• Educate communities about advantages of planting
trees
• Increase the market value and region by enhancing
green space
 Project Overview (Continued)
Estimated Cost:
• Site Analysis- £10,000
• Site Maintenance- £20,000
• Purchase of tree plants and seeds- £50,000
• Purchase of chemicals and fertilizer- £20,000
• Purchase of tree plant equipment- £30,000
• Salary of team members-£70,000
• Total Cost- £200,000
Major Assumptions:
• A project for South Holland, UK town only
• Sponsored by Principled Bank
Constraints:
• Total cost is only £200,000
• Duration is 12 Months only starting from Aug-23 to
July-24
Estimated Timescale:
• Project Planning and Designing- 1 Month
• Team and Vendor Selection- 1 Month
• Site Selection- 20 Days
• Site Analysis- 10 Days
• Site Maintenance- 1 Month
• Removal of Pollutants and Fertilizer Application-1
Month
• Seeding Transplantation- 1 Month
• Tree Watering- 1 Month
• Mulching, Pruning and Monitoring of Trees- 1 Month
• Community Events- 4 Months
• Total timescale: August 2023- July 2024
Key planning considerations (Planning
summary)
Planning Key points of attention
Component
Communication Stakeholders: Director of CSR for status reporting, Assistant project manager for major
Plan work assignments and responsibilities, government for taking permissions, local agencies
for volunteer, staff for duties assignment, salary discussion, local people for attending
events and seminars
WBS The plan is divided into main three categories as planning, tree plantation and public
awareness with having sub task. As it is important to focus on key objectives as
mentioned for project designing, actual plantation and caring and also promoting green
environment to the society
Activities/ Network The list of activity contain the sub activity for main three categories and in the network
Diagram/ Critical path majority of activities under the critical path as all are in preceding manner
Path
Risk Register Risk will be raised for fund, timescale, tree caring and maintenance and also the negative
response from the authorities and the provided solution will definitely useful to copup
with the listed risks.
Communication Plan
Description Objective of Frequenc Medium Target Audience Owner
Communication y
Progress Report To report about Every Face-to-Face Director of CSR, Project Manager
and Discussion progress of Project, Month meetings, Principled Bank
about confusion ongoing process, reports
and other outcome and conflicts
requirement
Status Report To show reports Every Face-to-Face National Head of Project Manager
regarding project Two meetings., Project at
progress and outcomes Months reports Principled Bank
and status
Permission To taking regarding Every Video meetings, Government Project Manager
Taking, Selection permission for tree Month/ Face-to-Face Agencies Assistant
of Locations plantation, government As Meeting, Email
funding and workshops required
arrangement
 Communication Plan (Continued)
Description Objective of Communication Frequency Medium Target Owner
Audience

Task Assignment To communicate about various Every Week Video Volunteers Project
and activities, responsibility assignment, Meetings, Managemen
responsibilities dates and location e.g., person X Face-to- t Assistant
should be responsible to taking care of Face
pesticides during month of December. meetings,
Email
Promotion of To promote awareness programs, Every Month Marketing Local Volunteer,
Seminar, workshops, seminars and community bulletins, Community Team
Workshops and events Advertisem Organization Member
events ents
Duties To arrange meetings, work Every Week Face-to- Team Project
Assignment, distributions, change management, Face Members Manager
Salary and Cost salary and resource management Meetings,
and change Video Calls,
management Email
 Work Breakdown Structure1.0 The Green Tree Planting Project

1.3 Community Awareness

1.1 Planning and Preparation 1.2 Tree Plantation and caring

1.3.1 Assigning task to

1.1.3 Site team and volunteers
1.1.2 Place 1.2.1 Seedling and Plant
1.1.1 Building Team Analysis and
Selection Purchase
Maintenance
1.3.2 Organising events,
workshops and seminars
1.1.1.1 Hiring 1.1.3.1 Place 1.2.2 Tree Plantation
Staff analysis Event
1.3.3 Promoting events by leaflets
1.1.1.2 and other media platforms
1.1.3.2 Ph and soil
Volunteer 1.2.3 Watering
quality checking
Selection
1.3.4
Collecting
1.1.3.3 Moisture level 1.2.4 Fertiliser Feedbacks
retention application

1.1.3.4 Removal
of weeds

1.1.3.5 Removal of
Pollutants
 Activity List

Activity Description Duration/ Preceding

ID Week Activity/ Activities

A To build a team for project hiring staff and volunteer 5

for project planning and designing

B Duties allocation to staff and volunteer 4 A

C Place selection for tree plantation such as roadside, 5 B

parks, unused places etc. and communicate with the
government agencies for permission
D Checking Ph balance and quality of soil, moisture level 5 C
retention of all selected places

E Removing weeds and pollutants by cutting equipment 4 D

at all selected places for tree plantation
Activity List (Continued)

ID Description Duration/ Preceding

Week Activity/
Activities
F Purchasing of seeds and tree plant 4 E
G Actual tree plant activity 4 F
H Watering and fertilizer application to all planted trees and 6 G
seeds and this process may be ongoing for caring and
maintenance
I Organising and managing the events, workshops and 6 H
seminars and distribution of leaflets, emails, newsletter

J Collecting and analysing the feedback from local 5 J

community, event participants, volunteers, government
agencies and prepare a report for the same
 Network Analysis and Critical Path
14 19
9 14
0 D 5
5 9 0 C 5 19 23
14 19
0 B 4 9 14 0 E 4
5 9 19 23

23 27
0 5
0 F 4
0 A 5
23 27
0 5

27 31
0 G 4
43 48 27 31
0 J 5 31 37
43 48 0 H 6
Early Start Early Finish
37 43 31 37 Float Activity Duration
Number
0 I 6
Late Start Late Finish
37 43
Critical Path: ABCDEFGHIJ
Risk Register
Date Risk Description Proba Imp Overall Risk Managed Response
Raised bility act Rating (P x I)
(P) (I) Action to be taken Responsibilit Next Review
y Date

Decembe Total Fund goes to 3 3 9 Needs to find more Staff 05/01/2024

r 2023 higher than allocated volunteer instead of Member
funds staff and find free and
local tree plans and
seeds
August Finishing late of project 3 2 6 Channelize all work Project 28/09/2023
2023 planning and designing assignment as per Manager,
staff’s efficiency and Assistant
interest, working more Project
hours Manager,
Staff
1st Not matching the soil 1 2 2 Required more Staff 15/09/2023
Septemb quality at majority of searching for new Member,
er 2023 area location or can be Assistant
improved quality by Project
compost Manager
 Risk Register (Continued)
Date Risk Description Proba Imp Overall Managed Response
Raised bility act Risk
(P) (I) Rating Action to be taken Responsibilit Next Review
(P x I) y Date

1st March Lack of Water Supply- 2 3 6 Checking the other sources Team 01/04/2024
2024 Plants require more of water and talk to Member
supply of water intake government agencies for
than available due to local water supply
hot weather
March Cancellation of public 3 2 6 Notifies all the stakeholder as Team 27/3/2024
2024 awareness events team, vendor, local member and
community, participants and Volunteer
agencies
January Getting negative 2 3 6 Work again on resign, change Project 01/02/2024
2024 feedback and status management, maintenance Manager,
report from Sponsor and on new sub project, Assistant
reallocation of duties, and Project
organizing more local events Manager,
to support for building Staff,
positive environment Volunteer