Umalusi’s presentation to the Education Portfolio Committee

on the 2008/9 Strategic plans and budgets

18 March 2008
Cape Town
 Overview

• Introduction
• Vision, Mission and Goals
• Key Result Areas
• 2008/9 Budget
• Three Year Budget Forecast
• Conclusion

2
 Introduction

Umalusi’s mandate lies in the objects of the GENFETQA

Act No 58 of 2001:
• To establish a quality assurance body to ensure that
continuous enhancement of quality is achieved in the delivery
and outcomes of the general and further education and training
sectors of the national education and training system;
• To develop a quality assurance framework for the general and
further education bands of the NQF; and
• To regulate the relationship between the National DoE, SAQA
and other ETQA bodies, providers and the Council

3
 Vision & Mission

Umalusi Council and staff are committed to a vision of continuous

improvement of quality and standards in general and further
education and training, and a mission that obligates them, as experts
and leaders in the sector, to promote quality and secure standards by

• confirming that assessment is fair, valid and reliable;

• quality assuring the provision of education, training and
assessment providers,
• monitoring the adequacy and suitability of curriculum and
qualifications,
• in order to issue learners with certificates that are credible.

4
 Goals

To:
• Promote quality and appropriate standards
• Assure quality and standards through quality assurance of assessment,
monitoring of qualifications and curriculum and the quality assurance of
providers ;
• Continuously develop in-depth knowledge and expertise in mandated areas;
• Issue appropriate and credible certificates of learner achievement in terms of
specific qualifications and subjects;
• Provide reliable and credible leadership and guidance in quality
management and in the assurance of standards;
• Ensure financial efficiency and sustainability of the organisation; and
• Determine expectations and appropriately respond to these within the
parameters of Umalusi’s mandate.

5
 7 Key Result Areas

1. Improving and maintaining the system for quality assuring assessment

for certification
2. Establishing and implementing a system for evaluation and
accreditation of providers
3. Establishing and maintaining a system to certify and quality assure
qualifications and curriculum
4. Developing and implementing a system for research and development
5. Developing and maintaining management support structures and
governance
6. Ensuring that Information Technology systems are established,
maintained and improved
7. Ensuring that finance, human resources and administrative support
systems are maintained and improved

6
 Quality Assurance of
Assessments 2008/9
Outcomes Indicators
Quality Question papers moderated-
assurance of NSC – 104, SC (dependent on DoE list for 2009)
assessment
NCV (level 2) – 39, NCV (level 3) – 45
maintained and
improved NCV (level 4) – (dependent on offerings in 2009)
ABET – 46
N1 to N3 - (dependent on phasing out for 2009)
Marking standardized-
NSC – All 39 national subjects
ABET – All learning areas
NCV – All fundamentals and sample of core / vocational subjects across level 2 & 3
Moderation of CASS-
NSC Sample of subjects across provinces to cover all national subjects
ABET – Sample of learning areas across provinces -all learning areas
Sample across independent assessment bodies
NCV – Sample of at least 50% across level 2 & 3

7
 Quality Assurance of
Assessments 2008/9
Outcomes Indicators
Monitoring of exams-
SC- 150 sites
Abet-50 Sites
N1 to N3- 100 sites including NCV
Moderation of Common Tasks for Assessment ( CTA’s)-
GET schools- 18 learning areas
IEB-GET-10 learning areas

Standards for Standardization policy for NSC 2008 implemented

assessment articulated Standardization of-
and maintained NSC – All national subjects
ABET – All learning areas (National and IEB)
NCV – All level 2 & 3
N1to N3 – All subjects

8
 Evaluation and Accreditation 2008/9

Outcomes Indicators
Accreditation and Provisional accreditation and monitoring of private institutions and their
monitoring system for programmes, across sectors-
providers of education 610 Schools
and training 280 FET Private Colleges, including their sites
maintained and
extended 170 SETA ETQA FET providers referred to the DoE (for registration)
200 AET Centres

Provider Monitoring-
Site visits
160 Schools, 110 FET Colleges, 32 Public FET Colleges and sites
55 AET Centres
Monitoring reports-
610 Schools,130 FET Private Colleges, including their sites
80 AET Centres
Provider workshops-
8 Schools, 8 FET Colleges, 8 AET Centres

9
 Evaluation and Accreditation 2008/9

Outcomes Indicators
Accreditation and Monitoring of new and existing assessment bodies-
monitoring system 5 Public assessment bodies (Existing)
for Assessment 5 Private assessment bodies (Existing)
Bodies maintained
and extended 2 Private assessment bodies ( New)
DoE NCV evaluation completed and reported on
Self-evaluation reports received from 9 PDE’s, IEB Systems evaluations
completed and reported on
Public provision Monitor the quality management and assessment capacity i.r.o NSC and NCV
monitoring system in a sample of provinces
conceptualised and Colleges monitored for state of readiness to deliver NCV
initiated Provisional accreditation instruments reviewed for FET colleges
FET colleges self-evaluation reports anticipated and reported

10
 Qualifications, Curriculum &
Certification 2008/9
Outcomes Indicators
Umalusi’s •The qualifications framework for GFET finalised and approved by the Council and
framework and regulated by the Minister
policy to develop •Directives for qualification and curriculum development and evaluation finalised and
and monitor piloted
standards of •Framework for quality assurance of practical subjects developed
qualifications and
•Consultation commenced with QCTO and other stakeholders
curriculum is
established
Qualifications and •Strategy developed to manage transitional arrangements for existing NQF qualifications
curricula evaluated transferred to Umalusi in its extended role as QC
and approved •National Subject expert panels appointed and trained for the evaluation of existing
qualifications and curricula for: NSC, NCV, GETC: ABET and FETCs (ICSA)
•Evaluation reports generated
•Standards set and curriculum developed for new qualifications as identified
•Database for qualifications and curriculum improved and maintained
•Internal cross unit meetings extended to include qualifications and curriculum

11
 Qualifications, Curriculum &
Certification 2008/9
Outcomes Indicators
Development and •Learner certification processes ensured
maintenance of policy •Workshops on NSC directives conducted
for certification of •Visits to assessment bodies’ sites to quality assure certification processes for NSC
learner achievements
•A new certification system for the NCV 3 and NSC is tested
•Manual for users of the certification system is reviewed
•Certification policies and processes coordinated with relevant stakeholders
•Periodical quality improvement meetings with SITA and the DoE to assess the
performance of the system and other related issues
•Certification guidelines, directives and formats are disseminated
•New certificate designs developed and approved for new qualifications
•Certification paper specifications maintained and provided/Sita printing
•Processing of verifications improved ( 212 000 verifications anticipated)
•Records on fraudulent certificates maintained and reported

12
 Qualifications, Curriculum &
Certification 2008/9

Outcomes Indicators
Provider and •Workshops for the review of the 2007 SC , N3 and NC(V) level 2 results – June 2008
stakeholder •Workshop for the Implementation of NSC Guidelines and Directives for Certification
relationships extended by Assessment Bodies –September 2008
and maintained •Annual provider workshops conducted
•Consultation workshops conducted with stakeholders
•Participation in orientation workshops for new assessment bodies

13
 Research and Development 2008/9

Outcomes Indicators
Research is Research reports-
planned, Technical report for African benchmarking project
implemented, Analysis of CASS results
managed, and
research Consultation with DoE around Level 5 qualifications
findings are Maintaining standards results to DoE for use in 2008 matric exams
shared in the Languages for learning research conducted
organization Review of level 1 curriculum conducted / Evaluation of GET curricula
Research conducted into vocational subjects
Research plan for Languages
ASECA research fed into DoE workshop
Literature review on accreditation, monitoring & evaluation
Research into FET college examinations
New standardisation approach implemented
Resource Centre Management
Public events-
Series of seminars on improving public schooling
African benchmarking / research-related seminars 14
 Management Support Structures
2008/9
Outcomes Indicators
Organisational planning •Co-ordinated plans, reports and policies vetted and approved by Council ( 4 Council, 4
and implementation and Exco, 3 Audit committee meetings planned)
review of plans •Customer service audit conducted ( April)
•Networking with stakeholders
Stakeholder relations •Meetings with political structures, educational institutions, other statutory bodies
established and •Engagement and collaborative work with other bodies
managed
Public relations • internal and external communications managed
programme •Enhanced participation in public debate
implemented •Umalusi media profile improved
•Corporate identity strengthened
Organizational •Governance meetings conducted
governance is •Council programmes adhered to
maintained •Key matters presented to Council / Committees and information sharing

15
 Information Technology 2008/9

Outcomes Indicators
IT systems established, •Gap analysis done for the Accreditation and M.I.S system
maintained and •Website maintained
improved •Developed system to accredit new assessment bodies for non-DoE qualifications.

Certification IT •Maintained system per policy

programme effectively •Participated in IT steering committee for the new FETC system
supported (programme •Development according to project plan for NCV levels 2-4
link to QCC unit)
•Developed system for National senior certificate candidates
•Developed system for certification of new assessment bodies for DoE qualifications.

Adequate computer •Equipment procured and installed as required ( Disaster recovery plan)
hardware and software •Software procured and properly licensed
in place to support •SLA managed with designated providers
operations
•Effective utilization of IT resources ensured in a secure environment
•Effective network support in place

16
 Finance & Administration 2008/9

Outcomes Indicators
Finance and accounting systems •Internal controls, risk management, auditing, reports to committees,
maintained and improved Council and PFMA requirements met to ensure no audit qualifications

Accounting for, and collection of •90% debt collected

revenue
Payments made for goods and •Creditors paid timeously per agreement
services •Organisation adequately resourced
Surplus funds invested •Surplus funds invested with CPD per Investment Policy
Fixed assets registered, labeled  Register, label and monitor assets
and monitored •Count and verify assets on a six-monthly basis

Building and security systems •Alterations effected to accommodate organisational requirements

maintained and improved (Capex R 3,3 m)
•Security / access control systems improved

17
 Human Resource Management 2008/9

Outcomes Indicators
Human resources managed •Human resource policies and procedures implemented and improved
•Appointment of staff in line with HR policies
• HR Administration monitored and audited

Staff development processes in • Staff performance managed

place • Staff development strategies and plan implemented
•Identified skills and competency short-comings
•Training programmes implemented
•Submit workplace skills plan / report to ETDP Seta
•Conduct monthly internal training sessions for the admin cadre

General services provided •Reception, telephone and cleaning services maintained and improved

18
 Income Budget 2008/9

Accreditation Fees 450 000

Certification Fees 18 298 000
Department of Education Grant 15 929 000
Interest 520 000
Reserve Funds 5 293 960
Verification Fees 3 450 000
R 43,940,960

As approved by the Minister of Education on 9 December 2007

19
 Expenditure Budget 2008/9

Quality Assurance of Assessment 8 250 000

Evaluation and Accreditation 1 955 000
Qualifications, Curriculum and Certification 1 800 000
Research and Development 1 546 750
Management Support Structures 1 349 929
Information Technology 5 814 613
Finance and Administration 6 462 533
Human Resource Management 16 762 135
R 43,940,960

20
 3 Year Budget Forecast

2008/9 2009/10 2010/11

R 43,940,960 R 46,637,472 R 53,672,594

Y/Y Percentage Increase/(Decrease)

(15%) 6% 15%

21
 Total Income 2000/1 ( actual) to
2010/11( budget)
YEAR INCOME BUDGET DoE GRANT GRANT
%
2000/01 R 6,150,786 0 0
2001/02 R 7,027,948 0 0
2002/03 R 13,757,861 R 1,513,000 11
2003/04 R 18,076,902 R 3,050,000 17
2004/05 R 23,547,626 R 12,869,000 55
2005/06 R 28,603,979 R 7,690,000 27
2006/07 R 32,972,345 R 10,286,000 31
2007/08 R 51,636,963 R 12,652,000 25
2008/09 R 43,940,960 R 15,929,000 36
2009/10 R 46,637,472 R 22,487,472 48
2010/11 R 53,672,594 R 27,983,094 52 22
 Conclusion

Challenges include:
• the mapping and integration of all unit processes to culminate in an
effective Management Information, Records System and Retention
Strategy,
• Establishment of a new unit (SIR) within the current budget,
• QA foundations for school, college and adult education is in place i.r.o.
QA assessment, curriculum and certification, and provision - Umalusi is
ready to engage the Department of Education and related stakeholders
on the improvement of quality in these sectors,
• The NQF review - consultative processes amending the Acts have begun
with the DoE, etc

23
 THANK YOU

Thanks to the portfolio committee chairperson

Prof. Mayatula and his members for their support.

24