WRITING SHOULD BE CLEAR

 Write to express not to

impress
 Use words reader understands
 Explain technical terms when
necessary
 Write short sentences

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CANDIDA TOLENTINO GACUTAN

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1. depends on careful, efficient planning

2. make logical, easy-to-follow arrangement of

text materials

3. use transition

4. use subject headings

5. give careful attention to lay out or display

6. apply the principle of parallelism

7. use concrete, simple language

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 WRITING SHOULD BE
CONCISE
 Keep writing short and simple;
 Express thoughts in few words
completely and clearly;
 Use definite terms rather than
general or abstract words;
 Cull the insignificant facts and
treat the significant points;
and
 Check, criticize and rewrite a
report before its final typing.4
 WRITING SHOULD BE
CORRECT
 Correctness is accuracy.

 It is the result of competent

judgment and conformity to
an accepted conventional
standard.

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 WRITING SHOULD
BE CORRECT
Accuracy should begin with
the first step of report
preparation and carried out
to the final stage:
 Analyzing the problem
 Planning the
investigation
 Collecting the data

 Interpreting the facts

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 Reaching conclusions
 Developing Findings
 Formulating
Recommendations
 Outlining the material
presentation
 Writing, rewriting and
finalizing reports 7
Qualities That Make Writing
Correct
Convincing the reader that:
 the report is accurate;
 the report is based on
sound judgment; and
 the recommendations
need action

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WRITING SHOULD BE COMPLETE
Means comprehensive
treatment of the subject or
problem at hand, and results in
clear, persuasive writing.
 Explain all points, if necessary
 State evidence precisely
 Show significance of the facts in
relation to the problem
 Leave no room for misconception
 Attachments must also be
complete 9
 WRITING SHOULD BE
CONSISTENT
 Stick to one trend of thought at a
time and follow thoughts in
agreement.
 Follow a pre-determined pattern.
 Maintain form and style
throughout.
 Make comparison and reasoning
through logical conclusion.
 Do not confuse the reader: each
section of the material must be
related with other parts of the
report. 10