Writing A Letter

Kinds of letters
Definition: A letter is a group of paragraphs about a
topic or topics, or a letter is a written massage. Or
a letter is a document containing a particular
massage for Reader.
1- Personal Letters are written to relatives, friends
and acquaintances.
2- Official Letters: all official correspondence, letters
of applications, and editors of newspapers.
3- Social Letters: invitations, and their replies and
acknowledgements.
4- Commercial Letters: all business and commercial
correspondence, orders for articles and their
 Business Letters
Def: Business letters are formal Letters used
in various business situations.
Characteristics of a Good Letter (9)
Good English;
Consideration of Readers Idea;
Definite Purpose;
Natural Style;
Correct Expressions;
Attractive Appearance;
Include only important information;
Use formal Language;
Treat the Reader with Respect.
(7C’s) Qualities of a Good Business Letter

Clarity;
Correctness;
Completeness;
Conciseness;
Courtesy (Politeness);
Cohesiveness (Unity);
Creates a favorable and Good
Impression.
Parts of a business letter
1. Heading (sender’s address, date of writing
and subject)
2. Inside address (the address of the recipient )
3. Greetings or salutations (Respected Mr. or
Mrs.Rahimi)
4. Body (communication)
5. Complementary closingh (with regards,
Sincerely Yours.)
6. Your name
7. Signature
Good Beginnings and Endings for a business
letter:
Good Beginnings
1- with reference to your announcement number 5 on / /
2- With due respects, I would state that..
3- Most respectfully, I would beg to state that..
4- I would like to apply for the post of ….fallen vacant at your
prestigious organization ...
Good Endings
1- I look forward to hearing from you.
2- I would extremely/highly appreciate if you would kindly
list me for an interview.
3- your kind consideration is requested in this regard.
Samples
To:
From:
Subject: Application for the post of…………..
Date:

Respected Mr.Rahimi:
With reference to your vacancy announcement for the position of
a/an______dated / / . I will appreciate if you consider me as one
of the candidates for the mentioned position. Regarding my qualifications
and academic background, enclosed please find my C.V. and educational
documents, keeping in mind the requirements of the said post. I hope I
will be given kind consideration.

Thanking you in advance

Continued…
To:
From:
Subject: Application for the post of
Date:

Respected Mr.X:
I have heard of a vacant post for a translator position in your esteemed
organization. I would like to apply for the aforementioned post. For further
information about my academic background and professional experience, enclosed
please find my C.V. and educational documents, keeping in mind the requirements of
the mentioned post.
I consider myself as an appropriate candidate. In fact, I would appreciate if my
application is short listed for an interview.

Yours Sincerely,/Thanking You in Anticipation,

 Letters (Kind 2)
 Definition: A letter is a group of paragraphs about a topic or
topics, or a letter is a written massage. Or a letter is a
document containing a particular massage for Reader.
1- Social or Friendly Letters
A- Business/ Formulative Letters (4)
a) Problem Letters (e.g. Complaints, concessions, over drawn
accounts)
b) Sales letters e.g. (Voluntary offers, employments).
c) Good will Letters e.g. (Thank-u- Note, greetings,
congratulations, sympathy, condolence)
d) Information Letter (2)
1) Routine e.g. Enquiry, Quotation, order payment.
2) Special e.g. Circular personnel, agency, Travel).
Interesting point: Litter means Garbage.