Modernizing a Small

Business's IT Infrastructure
PRESENTED BY
M. KAMRAN SHEHZAD
HAIBAT ABBAS
KARRAR ALI

AIR UNIVERSITY SCHOOL OF MANAGMENT

 Project Description

► Modernize the IT infrastructure of a small manufacturing

business
► Implementing contemporary technologies
► Practices.
► Thereby enhancing operational efficiency,
► Data security,
► Customer service
 Project Objectives

 Upgrade the existing hardware and

software systems
 Implement robust cyber security measures
 Streamline internal communication by
integrating cloud-based tools
 Enhance customer experience
 Risk Register

Political Risk

Risk: Regulatory Changes

Event: New government policies affecting technology standards and
compliance.
Cause: Government changes or introduces new regulations.
Impact: Delays in project implementation, increased compliance costs.
Owner: Project Manager
Response Plan: Continuous monitoring of government policies, adapt
project plan as necessary.
Risk Register with Response plan

Economic Risk

Risk: Economic Downturn

Event: A recession or economic downturn in the market.
Cause: General economic factors affecting consumer spending.
Impact: Reduced budget for project, potential lower demand for
products.
Owner: Financial Analyst
Response Plan: Develop contingency budget, explore cost-
cutting measures.
 Risk Register with Response plan
Top 5 Risks
Social Risk

Risk: Resistance to Change

Event: Employees and stakeholders resisting the IT
modernization.
Cause: Resistance due to unfamiliarity with new systems.
Impact: Slower adoption, potential productivity losses.
Owner: Change Management Team
Response Plan: Develop a comprehensive change management
strategy, provide training and support.
 Risk Register with Response plan

Technological Risk

Risk: Technology Compatibility

Event: Incompatibility issues between new and existing systems.
Cause: Inadequate integration planning.
Impact: System disruptions, data loss.
Owner: IT Project Lead
Response Plan: Comprehensive compatibility testing, contingency plan for
data recovery.
 Risk Register with Response plan

Environmental Risk

Risk: Energy Supply Disruptions

Event: Power outages or energy supply issues.
Cause: Local grid failures or energy supply problems.
Impact: Downtime, potential data loss.
Owner: Facilities Manager
Response Plan: Implement backup power solutions, regularly maintain backup
generators.
Supply Chain Risk (Economic)

Risk: Supplier Dependency

Event: Supplier failure or disruption.
Cause: Supplier bankruptcy or production issues.
Impact: Delayed equipment or software delivery.
Owner: Procurement Manager
Response Plan: Diversify suppliers, maintain
contingency stock.
Human Resource Risk (Social)
Risk: Talent Attrition
Event: Key IT team members leaving the
project.
Cause: Better job opportunities,
dissatisfaction.
Impact: Delayed project milestones,
knowledge loss.
Owner: HR Manager
Response Plan: Retention strategies,
knowledge transfer procedures.
Market Risk (Economic)
Risk: Competitive Pressure
Event: Increased competition or market disruption.
Cause: New entrants or innovative competitors.
Impact: Reduced market share, pricing pressures.
Owner: Marketing Manager
Response Plan: Continuous market analysis, adjust
marketing strategy accordingly.
Risk Register with Response plan
Legal Risk
Risk: Intellectual Property Infringement
Event: Legal challenges related to intellectual
property violations.
Cause: Unintentional infringement during
technology implementation.
Impact: Legal disputes, fines, project delays.
Owner: Legal Counsel
Response Plan: Ensure thorough intellectual
property rights checks, secure necessary
licenses.
Regulatory Risk (Legal)
Risk: Non-compliance with Data Protection Laws
Event: Failure to meet data protection and privacy
regulations.
Cause: Insufficient understanding of data protection
laws.
Impact: Legal consequences, reputational damage.
Owner: Compliance Officer
Response Plan: Regular audits, comprehensive data
protection training for employees.
Risk Impact/Probability Matrix
Top 5 Risks (Based on Risk Rating)
1.Risk ID 4: Intellectual Property
Infringement
 Probability: 4 (High)
 Impact: 4 (High)
 Risk Rating: 16
2.Risk ID 1: Regulatory Changes
 Probability: 4 (High)
 Impact: 3 (Moderate)
 Risk Rating: 12
3.Risk ID 2: Economic Downturn
 Probability: 3 (Moderate)
 Impact: 4 (High)
 Risk Rating: 12
4.Risk ID 8: Non-compliance with Data
Protection Laws
 Probability: 3 (Moderate)
 Impact: 4 (High)
 Risk Rating: 12
Top 5 Risks (Based on Risk Rating)

5.Risk ID 5: Resistance to Change

 Probability: 3 (Moderate)
 Impact: 3 (Moderate)
 Risk Rating: 9
Proximity and Detectability