SAP HCM Payroll and

Time
SAP time management is a system that allows for efficient tracking and
management of employee work hours.

 It helps to ensure accurate and timely payment of wages and can

also assist with scheduling and resource allocation. To manage leave
and illness times

 The system is user-friendly and can be customized to meet the

specific needs of an organization.

 Valuate attendance and absence times to manage time accounts

SAP Time Management module manages employee's attendance and absence data. It allows to track
employee's working time and absences, generate time reports and process payroll based on the
employee's attendance and absence data.

Absences Attendance
Sick Leave Business Trip

Annual Leave Workshop

Marriage Training

Death of Close Family Seminar

The payroll program is run at a specific point in time, not only to calculate an employee’s basic
remuneration but also any special payments, overtime payments or bonuses that must be effected for
the period in question.

- This includes handling and recording

employees' personal information, including tax
withholding, benefits, and other deductions like
social security taxes and retirement plans.

- It also involves complying with federal, state, and

local laws and regulations to ensure employees
receive accurate compensation and paychecks.
 Update
payroll data

Retroactive
Regular
payroll
payroll run
process

Off-cycle
Post payroll
payroll
process
process
During an employee’s employment, a series of processes or events can take place. Some of these
events can be relevant to remuneration and they need to be tracked by updating the
relevant data.

This process covers the replication of employee

master data created during hiring or updated as
result of performing changes in the employee
file, as well as the correctness check of that
data.
Benefits Master Data

 Capture all basic employee data in one

single source of truth.
 Smart business process execution. Payroll

Time Data
 One Time Payment
payment
Basic pay Bank detail

Payroll

Recurring payment Loan

SAP Regular Payroll is a component of the SAP Human Capital Management (HCM) system that helps organizations to
manage their payroll processes. The regular payroll function enables organizations to calculate employee salaries, bonuses,
and taxes based on pre-defined company policies and legal requirements. With SAP Regular Payroll, organizations can
automate their payroll process, reduce errors, and ensure compliance with local laws and regulations. It also offers
reporting capabilities to provide insights into payroll costs and other HR-related data.

Automatic calculation of employee's

Automatic calculation of employee's
special payments, overtime payments,
basic remuneration
or bonuses

Payroll processing can be done in

Automated calculation of deduction or
different pay periods for various
contribution for all employees employee groups.
 It can be used to process one-time payments such as bonuses,
retroactive pay, or special payments for employees who are
terminated.

SAP Payroll Offcycle refers to

the process of running payroll Regarding benefits, the SAP Payroll Offcycle feature can include the
calculation and payment of certain types of benefits, such as overtime
for an employee outside of the pay, vacation pay, sick leave, or other forms of compensation.
regular payroll schedule.

The off-cycle payroll process in SAP provides flexibility and accuracy in

managing payroll, ensuring compliance, and meeting the needs of
employees.
SAP retroactive payroll refers to the process of calculating and adjusting an employee's payroll
retroactively. This may occur when there is a change in an employee's salary, benefits, taxes, or any
other payroll-related information that should have been applied in a previous pay period. The
retroactive payroll process in SAP involves identifying the changes that have occurred, determining
the effective date of those changes, and then recalculating the employee's pay based on the new
information.

Retroactive benefits in SAP Payroll are

Helps to ensure accurate and compliant
those that are backdated and paid to
payroll management, better time
an employee who was entitled to
management, increased transparency,
them but did not receive them at the
and improved employee satisfaction.
appropriate time due to an error or
delay.
Post Payroll Processing refers to the process of transferring payroll data from the payroll module to the
finance module. This process ensures that the financial accounts are updated with the correct payroll
information once the payroll has been run successfully.

Expense
- Salary, Overtime…

Payable Account
- Tax, Pension…

Customer
- Union…

Cost Center
The integration between SuccessFactors Employee Central and SAP HCM
Employee
is typically accomplished using a middleware tool like SAP Cloud Platform
Integration (CPI). This integration enables employee data to flow Central
seamlessly between the two systems, allowing for more efficient HR
processes and better visibility into workforce analytics.
SAP HCM
(Payroll and
Time)

SAP Payroll Integration with Finance module ensures that the

financial records of the organization are updated in real-time as
payroll transactions are processed. Finance
 Input Process Output

Basic Pay
po r ts
Re
Recurring Payments

One Time Payments Finance Posting

Regular Payroll
Absence (Time
Data)
Off Cycle Payroll
Paym
ent t
E mp
loye o
es
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