Effective communication through better presentation.

1. Preparing the presentation 2. Preparing yourself 3. Developing a presentation 4. Handling an audience

Ideas, concepts or issues talked about or spoken to a group or audience.

Public speaking is one of the most feared things. I could make such a fool of myself

Skills required to give a good presentation can be developed.

Preparation is the Key

Preparation/ planning is the first step on the ladder to a successful presentation.

Aspects in the development of a good presentation.

Self Centered (Self) Audience Centered (Audience) Subject Centered (Material)

I want (who) to (what) (where, when and how) because (why)

 What do you want to present (content)? Why do you want to present (purpose)? Where will you be presenting (place)? How do you want to present (words to be
used or not, slides to be used)?

A-udience-who are the members? how many will be at the event? U-nderstanding-what is their knowledge? D-emographics-what is their age? gender? educational background? I-nterest-why are they here? E-nvironment-where will I stand while speaking? N-eeds-what are the needs of audience, organizer, me? C-ustomised-how can I custom fit my message? E-xpectations-what do listeners want from me?

Mr.Lenny Laskowski-well known expert on presentation skills devised this acronym

Know your audience: Who is your audience? What is the audience interested in? What does the audience want? What does the audience already know and
needs to know? presentation? presentation?

What are their needs, expectations from this

How will the audience benefit from this

Structure the content in line with the audiences needs.

What do you want to tell the audience? What is your objective? Prepare keeping in mind the time allotted. Anticipate the questions and prepare. Collect material from a variety of sources. Arrange points logically and sequentially.

 Opening/beginning 2 to 2.5 minutes Middle Section 20 to 21 minutes Closing/end 2 to 3 minutes Questions 5 minutes

The beginning should be:

carefully designed. get attention: shock, humor, question, story,
facts and figures.

be well rehearsed yet natural. motivate the audience to listen: listen to their
needs.

Last 2 to 2.5 minutes are as critical as the first 5 minutes for a successful presentation.
Summarize - highlight important points.

Suggest action - what to do and when, where and how to do it.

 Everyone has it to some degree.

Can be used constructively. Key issue is not elimination of fear. Instead channel the energy it
generates for an effective presentation.

 Speaking too fast. Using jargon. Tone and content. Complicated or ambiguous language. Not questioning. Physical state of the audience.

 See the audience.

Take non-verbal feedback. Modify to meet audience needs.

congruent and incongruent body language.

Dont just make it as a presentation.

Use Images & Graphics Minimise text & numbers Light text on dark background Avoid distracting backgrounds Use large sans serif fonts Mixture upper and lower case Use colour to highlight text

Keep

figures simple

Believe in yourself Analysing appearance Enhancing body image Improving your voice Eliminating tension, speaking confidently.

Excessive nerves: rehearse in front of mirror Bored audience: maintain eye contact, be precise, avoid monotony Hostile audience: remain polite and courteous Breakdown of visual aids: check equipments.