CLAIM LETTERS

Claim letters are formal letters which are written in order to claim for something. The language used is very direct and contains no flowery words. If you are writing a claim letter be sure that you are very well convinced of the claim. If you have a doubt, get it cleared. While writing a claim letter we suggest attaching some proofs. If you are replying to a claim letter, be very clear in your decision. If you are refusing the claim, use the word 'refuse' or 'denied' or 'rejected' etc. In the same way if the claim is accepted use the word which clarifies the status. Do not be rude.

MAKE YOUR CLAIM LETTER EFFECTIVE BY FOLLOWING THESE POINTS:

In the beginning of your letter indicate the purpose of the letter. For example if you are writing a letter for insurance claim, mention this in the letter. State the policy number in your letter. Give all the concerning facts regarding the claim. If it is regarding some defective product, mention the date of purchase, receipt number, product number etc. Indicate the amount you are claiming for and by which date are you expecting the amount.

Refer to the documents that you are including with your letter. This includes claim forms, repair estimates, warranty records or receipts. Include your contact information with proper details to avoid any unwanted circumstances. Remain courteous and respectful. Even if you know that the fault lies on their part, be professional in tone. Do not play the blame game. Be assertive throughout the letter. Send the claim letter within the prescribed period so that there are no confusions. Make the claim letter very specific. Do not let the addressee guess anything. Mention the amount you want and the purpose of the claim.

CLAIM LETTER WHICH IS TO BE DENIED:

Show your regret regarding the denial of the claim in the opening line s of your letter. Include the details. In case there is more than one issue to be settled, there should be no confusion. Give logical reasons, if possible with proofs attached, as to why the claim is denied. Do not forget to include important dates if any.

Include the proper information about what is needed from the claimant to do if he needs the claim to get approved. Show the regret of the denial once again while ending the letter. Indicate your willingness in order to discuss the matter with the claimant. Do not forget to write that the customer is important for you and that you value his/her clientage.

EMPLOYEMENT LETTER
Employment letters are documents which either confirm a candidates acceptance at a company or business firm, or which a candidate writes to request for an opportunity at a firm. These letters are formal letters, they follow a strict stylistic and formal norm. Details like salary, perks, and work hours are often included in the employment letter itself, or in the form of attached documents with the letter.

MEMO WRITTING
A memo is a document typically used for communication within a company. memos can be as formal as a business letter and used to present a report. However, the heading and overall tone make a memo different from a business letter. Because you generally send memos to coworkers and colleagues so you do not have to include a formal salutation or closing remark.

HOW TO WRITE A MEMO? While writing a memo you should keep in mind the following points: State the subject clearly and precisely. Get to your main message directly. Make your sentences short and simple. Give preference to direct statements using personal pronouns if necessary

WRITING NOTICES

A notice is a very short piece of writing which is usually formal in style to announce events, celebrations, occassions like inaugurations or any king of important information about terminations

GOOD NOTICE SHOULD INCLUDE:

Name of the organisation Date of issue of notice Heading Purpose details

CIRCULAR
A circular letter is one which is out to many people at the same time Used both within organization and for sending out information from organizations

The letter may be prepared once

SITUATIONS THAT NEED CIRCULARS

Introduce a new product /service Opening of new branch Change of address Seasonal discounts Increase in price, etc Obtaining an agency Change in constitution of the firm