MANAGEMENT

REVIEW (MR)

Municipal Government of Sablayan

Mt. Siburan Hall, 3F, Municipal Building

March 7-8, 2024
Management Review Participants:

1. Municipal Mayor

2. Municipal Vice Mayor

3. Sangguniang Bayan

4. Quality Management System (QMS)

Leader
 Management Review Agenda

1. Status of actions from previous

management reviews;
2. Changes in external and internal issues
that are relevant to the QMS;
3. Information on the performance and
effectiveness of the QMS
1. Status of Actions from Previous
Management Reviews

• Minutes of previous Management Review

2. Changes in external and internal
issues that are relevant to the QMS

LIST OF INTERNAL AND EXTERNAL ISSUES

Category
(Performanc
INTERNAL ISSUES e, Values,
Culture,
Norms)
Human Resources
Lack of permanent technical personnel and
skilled trade individuals (such as locally paid
Performance
teachers for Indigenous People (IP)
students, encoder for IP Profilling and house
parents for IP Dormitory)
Inadequate and unequal opportunity for Performance
trainings and other developmental
interventions
Absence of Community Organizers to
capacitate Civil Society Organizations Performance
(CSOs)
Actual work being performed by
Performance,
employees is different from the position
Values
description
Employees' negative attitude toward work Values
Non attendance of official participants in Values,
council meetings Culture,
Norms,
Performance
(Positive issue) Indigenous Peoples' Culture
Affairs Office (IPAO) staff is
knowledgeable of the Alangan at Tao buid
languages. Able to assist IPs, who are not
adept at Tagalog or English languages, to
convey their issues and concerns to the
proper Offices and
Departments of the Local Government
Unit (LGU) of Sablayan.
Some offices in their unit do not strictly Values,
observe or implement HR policies within Norms,
their units Performance
Material Resources
Delayed procurement and low quality of
supplies and equipment delivered (such Performance
 as office, health and emergency
supplies)
Lack of Type 1 ambulance, Basic Life
Support (BLS), and insufficient medical
equipment in the ambulance Performance
Insufficient number and maintenance of
equipment (rescue vehicles and service
vehicles) Performance
Delayed repairs due to unavailability of
proper equipment such as man lifters,
heavy power tools, etc. Norms
There is existing Museum with museum Culture
collection (artifacts) but with limited
information and narrative behind the
pieces for exhibit and insufficient
appropriate display cases and shelves
 Presence of Mangyan Culture Center Culture
building but lacks books and others
educational materials that may be used
for research by people who like to know
more about the culture of our Indigenous
People.
Insufficient implementation of proper Culture,
document disposal Values,
Norms
Infrastructure
Insufficient stockroom space for storage Performance
of goods and equipment; and, insufficient
records room for 201 files, and other
Local Government (LGU) records
Not utilized dishwashing area for utility Norms
Unconducive workplace and space for Performance,
clients and privacy matters Values, Norms
Incomplete and Non-compliant Performance
Economic Facilities/Enterprises
Absence of an IP Dormitory in Sitio Performance
Malatungtong, for IP students in the
Tagmara National High School. The IP
Dormitory in Brgy Ligaya needs
improvement
Slow response time of LGU in doing Performance
repairs and maintenance
Insufficient warning and road signage Performance
One-Stop-Shop building for Construction Norms
Permitting is not existing
 Absence of pantry area in every offices Performance
or community pantry
Absence of LGU canteen Performance
Absence of kitchen or area for cooking for Values,
IP clients and visitors. (The IPAO has Culture,
kitchen appliances and materials, e.g. Performance
LPG, stove, pots and pans)
Poor workmanship of office buildings and Culture, Norms
facilities
Information Communications
Technology (ICT)
Lack of electronic system to implement e-
governance Performance
No Information Technology (IT) Section
for IT related works Performance
Inadequate and/or absence of data
banking system Performance
Insufficient number of computer proficient Performance
employees
Insufficient number of quality ICT Performance
equipment and service vehicle
Unstable internet connection and network Performance
troubleshooting
LGU website not yet realized and it is not Performance
clear on which department will handle
Lack of means for communication and Performance
transportation to Geographically Isolated
and Disadvantaged Areas (GIDA), no
access to telecommunication signal such
as IP Communities)
Ongoing refinement for online booking Performance
app
Absence of centralized and controlled Performance
tracking system
Outdated database Culture
Poor surveillance security system in LGU Culture,
facilities Performance
Laws, Policies and Regulation
Not institutionalized IPAO programs for Performance
the departments
Non-IP residents of Sablayan are still not Performance
fully aware of the RA 8371 or the
Indigenous Peoples' Rights Act (IPRA) of
1997 due to insufficient dissemination of
the IPRA
 Absence of policies to support the Performance
immediate processing of funds for
emergency needs like repair,
maintenance, and other representation
expenses in some economic enterprise
facilities
Laws, Policies and Regulation
Lack of Implementing Rules and Performance
Regulations (IRR) on
Codes(slaughterhouse, market, storage,
fish landing, center, food terminal, grand
terminal, visitor center, etc.)
Compliance to procurement law Performance
Presence local health policies Performance
Insufficient policies to support the Performance
implementation of programs and services
Prevalence of patronage politics. Norms
Changing administrations may lead to a Culture,
shift in priorities and policies. Values, Norms,
Performance
No Land Transportation Franchising and Performance
Regulatory (LTFRB) accreditation for
Grad Terminal Sablayan
Weak Implementation of laws, policies Culture,
and ordinances. Values,
Norms,
Performance
Documentary Requirements
Delayed submission of other office's Performance
budget proposals, including Project
Procurement Management Plans
(PPMPs) which may
Prevalence of patronage politics. Norms
Changing administrations may lead to a Culture,
shift in priorities and policies. Values, Norms,
Performance
No Land Transportation Franchising and Performance
Regulatory (LTFRB) accreditation for
Grad Terminal Sablayan
Weak Implementation of laws, policies Culture,
and ordinances. Values,
Norms,
Performance
Documentary Requirements
Delayed submission of other office's Performance
budget proposals, including Project
Procurement Management Plans
(PPMPs) which may
cause delays in the preparation of
annual budget.
Failure of strict implementation of Performance
submission of reports and other pertinent
documents in certain instances
Delayed submission of other office’s Performance
Sectorial Plans, Annual Investment
Plans (AIPs), Project Briefs and
Proposals witch may cause delay in
endorsement from the Department of
Interior and Local Government (DILG)
and may effect the mandatory deadlines
Financial Management
Inadequate funds for every program or Performance
services to be implemented
Limited capacity of the LGU to develop Culture, Norms
tourism sites and marketing and
promotions program
Limited capacity of the LGU to develop Performance
and establish additional facility and/or
amenities in some economic enterprise
Limited funds of the LGU for promotional Performance
videos and marketing collaterals
Program Implementation
Needs improvement for the quality of Performance
delivery of primary health care services
Insufficient sustainability evaluation of all Performance
programs, projects and activities.
Challenges in provision of LGU services Performance
due to geographical proximity limitations
Other Agencies, Municipal Assessor's Performance
Office (MASSO), Municipal Treasurer's
Office (MTO), etc not involved (No
programs to support) in implementation of
Zoning Ordinance
 Absence of inter-linkages of all Culture
constitution permits
Not fully recognized level 2 maturity on Norms,
Program to Institutionalize Meritocracy Performance
and Excellence in Human Resources
(PRIME HR)
Program Implementation
Overlapping of meetings and activities. Norms,
Performance
Occurrence of robbery and theft in the Values,
LGU facilities Performance
Poor implementation of tourism code Values,
Performance
Difficulty in implementing Department of Culture
Labor and Employment (DOLE)
requirements due to its complexity and
strenuous process
No definite cultural self-identity. Culture
Lack of qeueing system in frontline Culture
services
Program Implementation
Standard Operating Procedure not Culture,
followed Values, Norms,
Performance
Weak response of tourism industry Culture,
providers in standardization of services Values, Norms,
e.g. Department of Tourism (DOT) Performance
accreditation, Maritime Industry Authority
(MARINA) registration, Diving registration
etc.
Lack of feasibility study (FS) team, Performance
which should concentrate on
outsourcing and preparing Projects,
Program, and Activities (PPAS) to be
submitted to National Agencies

Economic
Limited Labor Market Information Performance

EXTRERNAL ISSUES Category

(Political,
Economic,
Social,
Technological,
Legal,
Environmental)
Peace and Order
Insurgency related incidents. Political
Challenges related to maintaining peace Political
and order
Barangay LGUs
Frequent changing of Barangay Stuff
handling the technical documents
Lack of technical knowledge on the Political
issuance of permits and certifications by
the barangay
Low engagement of the barangay in the Political,
implementation of laws, policies, and Economic
ordinances and implementation of
programs and projects
Inactive Barangay Councils Political, Social
Inadequate Barangay LGUS's funds for Economic
every program or services to be
implemented in their barangay
Insufficient data from every barangays Technological

Political
Changing of priorities and social agenda Political
of various political leaders
Citizens and stakeholders
Negative and positive response of Political,
constituents to Tax Ordinances and Legal
Revenue Measures
Negative and positive response of Economic
private sector in public-private
partnership programs
Negative and positive response of Economic
outside partners in market linkages and
networking
Negative and positive response and Social
awareness of stakeholders to ordinance,
laws and policies
Citizens and stakeholders
Negative and positive repose of internet Technological
service providers
Low guests arrivals and tourism receipt Economic
Unavailability of retainers (third-party Social
professionals such as Sanitary Engineer,
Professional Electric Engineer and
Professional Mechanical Engineer)
Community commitment on programs and Social
services provided by the LGU
limited technical skills of client groups Technological
(culture and arts)
Citizens and stakeholders
Slow response of stakeholders for DOT Social,
accreditation Economic
Weak response of the stakeholders on Social,
tourism statistics tracking Technological,
Economic
Non compliance of private partners and Technological
private client groups on submission of
required documents/output
Challenges in enforcing requirements due Legal
to insufficiency or lack thereof
National Government and other
agencies
Implications of the provincial and national Legal
policies and issuances
Responses of provincial and national Economic
agencies to requests made necessary for
efficient operation and processes
(Difficulty in implementing DOLE
requirements due to an unavailability of
DOLE within the vicinity)
Lack of coordination of national agencies Social
and barangay on the implementation and
monitoring of inter-dependent government
programs, projects and services
Requirement for enhanced collaborations Social
with national agencies and indigenous
peoples (IP) communities to facilitate
program implementation
Requirement for enhanced collaborations Social
with national agencies and indigenous
peoples (IP) communities to facilitate
program implementation
Not fully aligned with the Electronic Real Technological
Property Tax Appraisal and Assessment
System (eRPTAAS system) enhancement
that align with operational needs
(provincial government)

Limited technological support from the Technological

national level in the implementation of
electronic system
Delayed response of other agencies to Legal
letter request pertaining to documents for
property declaration.
Contradicting policies between the Legal
National and Local Government (e.g. 25
year Moratorium for mining, the national
govt is pushing for it)
Economic
Unreliable power supply Economic
Inflation Rate Economic

Limited job opportunities in the Economic

municipality
Increase or decrease in National Tax Economic
Allotment Share
Unregulated prices of agricultural inputs Economic

Environment
Effect of geographical proximity in LGU Economic,
responses Social,
Environment
Boundary Dispute due to unsettled rights Social
on land (Municipality of Calintaan (South)
and Sta. Cruz (North) of Occidental
Mindoro and Municipality of Victoria
(East) of Oriental Mindoro)
Weather conditions Environmental
3. Customer satisfaction and feedback
from relevant interested parties (July-
December 2023)
FEEDBACK FORM
5. Ang tanggapan ay may sapat at maayos na pasilidad

4. Naibahagi ba ng buong katapatan ang serbisyong naibigay?

3. Ang tumugong empleyado ay magalang at malinaw ang paliwanag sa naibigay na serbisyo

2. Maasahan ba ang serbisyong binigay?

1. Maagap at sapat na pagtugon sa hinihinging serbsyo

0 2 4 6 8 10 12

1 2 3 4 5

3. Use Bar Chart (In percentage)

3.b. Extent to which the Quality Objectives have
been met and Process performance and conformity
of products and services
OFFICE PERFORMANCE COMMITMENT REVIEW ACCOMPLISHMENT
(July-December 2023)
MFO TARGET ACCOMPLISHMENT
 3.e. Monitoring and measurement results,
July-December 2023

Source: Office of the Municipal Administrator, Human Resource Division

 PROJECT MONITORING
COMMITTEE REPORT as of 4th
Quarter, 2023

SOCIAL SECTOR
 OFFICE
FINANCIAL
PHYSICAL ACCOMPLISHMENT ACCOMPLISHMENT RECOMMENDATION
 PROJECT MONITORING
COMMITTEE REPORT as of 4th
Quarter, 2023

INFRASTRUCTURE
SECTOR
 20% Development Fund and other
Development Funds
PHYSICAL ACCOMPLISHMENT FINANCIAL ACCOMPLISHMENT RECOMMENDATION
 PROJECT MONITORING
COMMITTEE REPORT as of 4th
Quarter, 2023

ENVIRONMENT
SECTOR
 OFFICE

PHYSICAL FINANCIAL RECOMMENDATION

ACCOMPLISHMENT ACCOMPLISHMENT
 PROJECT MONITORING
COMMITTEE REPORT as of 4th
Quarter, 2023

ECONOMIC
SECTOR
 OFFICE
PHYSICAL FINANCIAL RECOMMENDATION
ACCOMPLISHMENT ACCOMPLISHMENT
3.g. Performance of external providers, 2023
4. Adequacy of resources
OFFICE/ QUANTITY CATEGORY DESCRIP- REMARKS
DIVISION/ TION
SECTION ACTUAL NEED GAP EQUIPMENT and
CONCERNED MACHINERIES

OFFICE
 4. Adequacy of resources
OFFICE/ QUANTITY CATEGORY DESCRIP- REMARKS
DIVISION/ TION
SECTION ACTUAL NEED GAP SUPPLIES
CONCERNED

OFFICE
- -
4. Adequacy of resources
QUANTITY CATEGORY
ACCOUNTING OFFICE DESCRIPTION REMARKS
• . ACTUAL NEED GAP
LABOR FORCE

ACCOUNTING OFFICE
5. Effectiveness of actions taken to
address risk and opportunities

• The LGU-Level Risk and Opportunities

Registry
Thank
You!