GROUP 6

Monitoring and
Participatory
Evaluation
Learning Objectives

At the end of this chapter, the student will be able to:

1.define monitoring and participatory evaluation and explain its

components;

2. illustrate the importance of monitoring and participatory evaluation in

determining the sustainability of a project; and

3. analyze the relationship between monitoring and participatory evaluation.

 Lecture Following forms:

• To monitor is to keep track of 1. Assessment of one’s daily

implementation of a project. operational activities

• Schedule, resources, and performance 2. Utilization of internal audit

indicators. personnel

• Monitoring as the management function 3. Correspondence with third parties

guiding the project and checking the
performance. 4. Implementation of additional
safeguards
• Monitoring is the implementation of
effective internal controls
MONITORIN
G?
● Is a type of process performed while a project is
being implemented. The information gathered
during monitoring is used to make important
changes in the project. As, an internal activity, it
provides constant feedback on the progress of a
project.
 What is
Evaluation?
• A time-bound exercise

•Evaluation is the study of the outcome and the

factors that led to such an outcome (e.g., changes
in income, housing quality, benefits distribution,
cost-effectiveness, etc.) with the aim of improving
the design of future projects.
 EVALUATION?!

Evaluation is, therefore, used in selection. Evaluation

studies assess the extend to which a certain project can
produce certain results (e.g., increases in income, better
housing quality, etc.) and distribute benefits among
different groups. It also includes a review of overall cost-
effectiveness.
 Why
Evaluate?
• To inform decisions on operations, policy, or strategy
related to ongoing or future programme interventions;
• To demonstrate accountability to decision-makers
• To enable learning and contribute to the body of knowledge
on what works and what does not work and why;
• To verify/improve programme quality and management;
• To identify successful strategies for extension/expansion/
replication;
• To modify unsuccessful strategies;
• To measure effects/benefits of programme and project interventions;
• To give stakeholders the opportunity to have a say in programme output
and quality;
• To justify/validate programmes to donors, partners and other
constituencies.
You Could Use Four
Columns

Mercury Venus
Mercury is the closest Venus has a beautiful name,
planet to the Sun but it’s hot

Mars Saturn
Despite being red, Mars is a Saturn is the ringed one and
cold place a gas giant
 Purposes of
Monitoring and
Evaluation
1. Assess project results to fin out if the objectives and
desired changes are being met;

2. Improve project management and process planning

to better adapt to contextual and risk factors such as
new social and political relations that may affect the
research process;

3. Promote learning by identifying lessons of general

applicability such as how different approaches to
participation affect outcomes, impact, and reach;
what works and what does not; and what contextual
factors enable or constrain participatory research;
4. Understand – through direct participation in monitoring and
evaluation – the different stakeholders’ perspectives to allow
the various people involved in a research to better appreciate
each other’s views and values and come up with ways to
resolve competing or conflicting opinions and interest; and

5. Ensure accountability to assess whether the project is

effectively, appropriately, and efficiently executed and
accounted for the key agencies supporting the project
(including, but not exclusively, the donors).
 WHAT IS
MONITORING
OUTCOMES?
●It can be measured through tracking results and performance

●Monitoring outcomes are the expected action taken by the target

group as a direct result of the outputs of a project or activity. It
describes the effect that the activity’s outputs will have on the
beneficiaries in terms of changed behavior or improved performance.
It is imperative to ask:
● In what way is it beneficial to the target group?
● What have been the outcome, result, and impact of a
project?

These questions will answer whether the purpose of the

project has been fulfilled or not.
 Monitoring
Accountability
MONITORIN
G?
•Monitoring refers to a pre-
defined program strategic
framework that guides
implementation
ACCOUNTABILITY
?
Accountability is an
assurance that an
organization will be
evaluated on their
performance or behavior
related to something for
which they are
responsible
 MONITORING
ACCOUNTABILITY
• It has been proven that the continuous monitoring and recording of
information regarding the outcome and impact of a project are crucial
in project STEERING since they fine-tune activities, thereby
maximizing results.

STEERING it is to guide or to control EXAMPLE : STEERING

COMMITTEES
● Providers are expected
to have their projects
constantly monitored
and evaluated by
outside experts and
project implementers.
● Having an external
evaluator is considered
to be desirable and very
helpful in bringing out
insights coming from an
independent and
objective perspective.
 STAGES IN
PROJECT
EVALUATION
 STEP 1
PROGRAM PLANNING STAGE
● Under this stage is the pre-project evaluation.

● Before you can start a project, you have to

evaluate the viability of the said project.
 STEP 2
PROGRAM MONITORING STAGE

● The evaluation of current or on-going activities is

called in-term evaluation.

● It’s crucial to monitor and evaluate the project while

in progress to make sure its meeting the planned
expectations.
 STEP 3
PROGRAM COMPLETION STAGE
● As such, post-project evaluation can also be referred to as
summative or ex-post evaluation (meaning after the event).

● Summative evaluation looks at the impact of an intervention on

the target group. This type of evaluation is arguably what is
considered most often as 'evaluation' by project staff and
funding bodies- that is, finding out what the project achieved.
How do we define Participatory Evaluation?
● -people concerned take the time to present their own
analyses
● -involves the active participation of the stakeholders
● -assess the implementation and impact of a project
4 Techniques of Participatory Evaluation

● 1. Forming a focus group

● 2. Spearheading participatory action research

● 3. Drawing metaphors

● 4. Constructing tables
THANK YOU!