Professor: Dr Sheheryar

MEM-801 PROJECT MANAGEMEENT

Construction of a General Hospital

Presented By: Shahnaz Gul

 Project Documents

 Project Charter
 Project Management Plan
 Project Scope Baseline
» Scope Statement
» WBS
» WBS Dictionary
» Sponsor Acceptance
 Project Schedule Management
» Project Schedule Management Plan
» Project Gantt Chart
» Project Network Schedule Diagram
2 of 94
 Project Charter

• PROJECT GOALS
• DELIVERABLES
• SCOPE DEFINITION
• PROJECT MILESTONES
• ASSUMPTIONS, CONSTRAINTS & DEPENDENCIES
• PROJECT STAKEHOLDERS
• PROJECT AUTHORIZATION

3 of 94
 Project Charter
Project Name: Construction of a Hospital Project Number: 007
Date: 01 May 2023 Revision Number: 1.0

1. PROJECT GOALS

The business need for this project is to provide healthcare services to the local community. The hospital will be a modern facility that
meets the healthcare needs of the community.

2. DELIVERABLES

• Select and prepare the Site

• Design and construct the hospital building
• Install necessary medical equipment, fixtures, and furniture
• Interior and Exterior work and Landscaping
• Provision of utility services
• Obtaining regulatory approvals and licenses

3. SCOPE DEFINITION

The project will include (In Scope):

• Design and construction of a new hospital building
• Installation of necessary medical equipment, fixtures, and furniture
• Provision of utility services
• Development of policies and procedures for the hospital operations
• Obtaining regulatory approvals and licenses
 Project Charter
Project Name: Construction of a Hospital Project Number: 007
Date: 01 May 2023 Revision Number: 1.0

3. SCOPE DEFINITION

The project will not include (Out of Scope):

• Hiring and Training of hospital staff
• Construction of any other allied building or facility apart from the hospital
• Development of non-hospital related policies and procedures

4. PROJECT MILESTONES

• Site selection completion - 1 month

• Design and construction completion - 24 months
• Installation of necessary medical equipment, fixtures, and furniture completion - 28 months
• Provision of utility services completion - 30 months
• Obtaining regulatory approvals and licenses completion - 32 months

5. ASSUMPTIONS, CONSTRAINTS & DEPENDENCIES

Assumptions:
• Availability of sufficient funding for the project
• Availability of qualified and skilled labor for the construction and installation work
• Compliance with all regulatory requirements
 Project Charter
Project Name: Construction of a Hospital Project Number: 007
Date: 01 May 2023 Revision Number: 1.0

5. ASSUMPTIONS, CONSTRAINTS & DEPENDENCIES

Constraints:
• Time constraints due to the need for the hospital to be operational within the planned timeline
• Budget constraints due to the need to stay within the allocated budget
Dependencies:
• Availability of necessary medical equipment and fixtures for installation
• Availability of regulatory approvals and licenses

6. PROJECT STAKEHOLDERS

The project stakeholders include the hospital administration, the medical staff, the patients, the local community,
and the regulatory authorities..

7. PROJECT AUTHORIZATION

Approved by: Business Manager Date: 03 May 2023

Approved by: Project Manager Date: 04 May 2023

Project Scope Management

Scope Baseline
•Purpose
•Scope Statement
•Work Breakdown Structure (WBS)
•WBS Dictionary
•Sponsor Acceptance
 Scope baseline
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital - Scope Baseline Revision #: 1.0 Page: 1 of 6

TICKET # PROJECT NAME BUSINESS PROCESS LEAD

001 Construction of a Hospital
JOB CODE PORTFOLIO NAME (REGION) BPL EMAIL
002 Kci South
DATE PROCESS MANAGEMENT IT PROJECT MANAGER
01 May 2023 PLANNING MR X
AREA IT-PM EMAIL
PRODUCTION
 Project Scope Statement
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital - Scope Baseline Revision #: 1.0 Page: 1 of 6
PROJECT SCOPE STATEMENT

1.Product Scope Description: The General Hospital construction project aims to create a modern,
state-of-the-art hospital facility that can provide high-quality medical care to the local community.
The hospital will have the capacity to accommodate 200 patients and will offer a wide range of
medical services, including emergency care, outpatient services, and inpatient care.

2. Product Acceptance Criteria: The hospital will be accepted as complete when it meets the
following requirements:
• All construction work is finished and the facility is fully operational
• The hospital is equipped with all necessary medical equipment and supplies
• All required licenses and permits are obtained from regulatory bodies
• The hospital meets all applicable safety and environmental regulations

3. Project Deliverables: The following are the deliverables that will result from the project:
• Fully constructed and operational hospital facility
• Medical equipment and supplies
• Regulatory licenses and permits
 Project Scope Statement
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital - Scope Baseline Revision #: 1.0 Page: 1 of 6

PROJECT SCOPE STATEMENT

4. Project Exclusions: The following work is not included in the project and is outside of the
scope:
• Acquisition of land for the hospital
• Staff hiring and training
• Ongoing maintenance and operations of the hospital after construction is complete

5. Project Constraints: The project is subject to the following limits on resources:

• Time: The hospital must be completed within 24 months
• Money: The total budget for the project is $50 million
• Manpower: The project team will have a maximum of 100 members
• Equipment: The project will utilize only approved medical equipment

6. Project Assumptions: The following assumptions are being made by the project team and
stakeholders:
• The land for the hospital has already been acquired
• The necessary permits and licenses can be obtained in a timely manner
• The project team has the necessary skills and experience to complete the project within
the specified time and budget
 WBS
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital - WBS Revision #: 1.0 Page: 1 of 6

1. Project Initiation and Planning 3. Building Design

1.1 Conduct Needs Assessment 3.1 Develop Structural Design
1.2 Develop Business Case 3.2 Develop Architectural Design
1.3 Secure Funding 3.3 Interior and Exterior Designing
1.4 Establish Project Team
1.5 Develop Project Charter 4. Building Construction
1.6 Develop Project Management Plan 4.1 Structural Steel
1.7 Define Scope 4.2 Concrete work
1.8 Identify Stakeholders 4.3 Masonry work
4.4 Electrical work
2. Site Survey and Preparation 4.5 Plumbing work
2.1 Site Selection 4.6 HVAC
2.2 Site Acquisition and Legal Documentation 4.7 Carpentry work
2.3 Clearing the Site 4.8 Paint work
2.4 Site Grading and Excavation
2.5 Foundation Preparation
 WBS
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital - WBS Revision #: 1.0 Page: 1 of 6

5. Interior Construction 7. Landscaping and Exterior

5.1 Drywall and Framing 7.1 Parking Lot
5.2 Flooring 7.2 Landscaping and Irrigation
5.3 Ceiling and Lighting 7.3 Exterior Lighting
5.4 Finishing Carpentry
5.5 Painting and Wall Coverings 8. Project Close-out
8.1 Conduct Lessons Learned
6. Equipment Installation 8.2 Archive Project Documentation
6.1 Medical Equipment 8.3 Obtain Final Acceptance
6.2 Office Equipment 8.4 Release Resources
6.3 IT Equipment 8.5 Conduct Post-Implementation Review
8.6 Celebrate Project Completion
 WBS
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital - WBS Revision #: 1.0 Page: 1 of 6

1. Initiation 2. Planning 3. QA Testing 4. UAT 5. Deployment 6. Close-out

1.1 Conduct Needs Analysis
Create BAC ticket
Review ERP tickets relate to the
release
Review vendor release notes
Create assess functionalties-E&F
Determine potetial risk, issues and
impact
1.2 Collect Requirements
Identify Project Artifacts
Preliminary delivery timeline - Scope
Baseline
Resource Requirements Traceability
Matrix
Asses Project Cost - Scope Baseline
1.3 Desicion Point meeting
1.4 Update BAC ticket
1.5 Define roles, responsabilities &
Communication Plan
1.6 Update Production Release
Scheduler
1.7 Busines Case
1.8 Financial Work Order
2.1 Create Project Plan
2.2 Create Project Status Report
2.3 Review Analysis Requirements
2.4 Develop Inventory of all Change
Impact
Create Tech Change Plan
Meet with Technical Change Manager
Meet with QA Manager
Meet with Infrastructure Manager
2.5 Document Functional
Specifications BP
Enhancements
Fixes
2.6 Review Enhancements & Fixes
2.7 Kick off Meeting
2.8 Feedback
2.9 Incorporate feedback
Business Process Change Plan
Finance Applications Change Plan
3.1 QA Testing Preparation
Follow Test Traceability Requirements
Matrix EF
Develop Testin/Scenario Scrips (HPQC)
Set up Test Management tool (HPQC)
3.2 Testing Regression E Setup
Determinar test environment code
requirement
Receive Vendor Deployment Tech Plan
Create configuration document
Enter Configuration
Enter configuration for all integrated
systemsn
Add users and appropriate security
3.3 Testing Regression Execution
Execute test cases
Data verification and validation
Identify defects to product
specifications
Assigned all defects and request new
code to vendor
Modify code and re-test new code
3.4 Testing Functional E Setup
Same of 3.2
3.5 Testing Functional Execution
Same of 3.3
4.1 UAT Preparation
5.1 CAB Meeting 6.1 Project Closeout Report
UAT plan and sign off
Develop UAT scrips
Update deployment tech plan 6.2 Complete Identify Project Artifacts
Set up UAT environment tool (HPQC) 5.2 Communicate to all Stakeholders
and archive
Identify user group
5.3 Production Environment
6.3 Update Projec Plan, Lessons
Preparation
Learne3d, Project Documents and
4.2 UAT Environment Set up Provide Infrastructure with Archive
deployment tech plan
Follow deployment tech plan and Tech
change plan IT set up hardware and apply
6.4 Distribuite to team members &
Update configuration document application
release resources
Enter configuration System Configuration
Enter configuration for all integrated Configure middleware/integration
endpoints
systems
Add users and appropriate sucurity Apply security for end users
4.3 UAT Execution
5.4 Go-Life
Execute tests - include business
process testing
UAT execution reporting and sign off
5.5 Follow-up Meetings
4.4 Close UAT
Determinar Workaround if required
Meeting to obtain approval - Subtantial
completion
Review open defect with B units
Obtain sign off for deployment
Finalize deployment tech plan by production
 WBS Dictionary
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital – WBS Dictionary Revision #: 1.0 Page: 1 of 6
WBS Deliverables
Level Code Element Name Description of Work
The process of establishing the hospital project, including defining project Yes
1 1 Project Initiation objectives, identifying stakeholders, and creating the project charter
Define the specific objectives of the hospital project, including the type of Yes
Define project services to be provided, the size and scope of the facility, and the timeline for
2 1.1 objectives completion
Identify all individuals and groups that will be affected by or have an impact Yes
Identify on the hospital project, including patients, staff, investors, and the local
2 1.2 stakeholders community
Develop a formal document that authorizes the hospital project and provides Yes
Create project the project manager with the authority to apply organizational resources to
2 1.3 charter project activities
Activities related to site preparation, including site selection, acquisition, and Yes
1 2 Site Preparation preparation
Identify and evaluate potential sites for the hospital project, including analysis Yes
of zoning and land use regulations, environmental considerations, and access
2 2.1 Site selection to transportation
Secure the necessary land and property rights to proceed with the hospital Yes
project, including negotiation of purchase or lease agreements and obtaining
2 2.2 Site acquisition necessary permits and approvals
Perform any necessary site preparation activities, such as grading, excavation, Yes
2 2.3 Site preparation and installation of utilities and infrastructure
 WBS Dictionary
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital – WBS Dictionary Revision #: 1.0 Page: 1 of 6
WBS Deliverables
Level Code Element Name Description of Work
Building Activities related to building construction, including design, procurement, and Yes
1 3 Construction construction
Develop the design for the hospital facility, including consideration of patient Yes
2 3.1 Building design and staff needs, functional requirements, and regulatory compliance
Procure necessary materials, equipment, and labor for the construction of the Yes
hospital facility, including solicitation of bids, negotiation of contracts, and
2 3.2 Procurement management of vendors
Build the hospital facility according to the approved design and schedule, Yes
including management of construction activities, quality control, and safety
2 3.3 Construction compliance
Interior Yes
1 4 Construction Activities related to interior construction and outfitting of the hospital facility
Develop the design for the hospital interior, including consideration of patient Yes
2 4.1 Interior design and staff needs, functional requirements, and regulatory compliance
Procure necessary materials, equipment, and labor for the interior Yes
construction and outfitting of the hospital facility, including solicitation of
2 4.2 Procurement bids, negotiation of contracts, and management of vendors
Build out the hospital interior according to the approved design and Yes
schedule, including management of construction activities, quality control,
2 4.3 Construction and safety compliance
 WBS Dictionary
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital – WBS Dictionary Revision #: 1.0 Page: 1 of 6
WBS Deliverables
Level Code Element Name Description of Work
Equipment Activities related to installation of equipment and systems necessary for
1 5 Installation hospital operations
Equipment Procure necessary equipment and systems for hospital operations, including Yes
2 5.1 procurement medical equipment, IT systems, and office equipment
Equipment Install and configure equipment and systems for hospital operations, Yes
2 5.2 installation including management of installation activi
Landscaping and
1 6 Exterior
5 6.1.1.1 Site Clearance Clearing the site of any unwanted or hazardous materials. Yes
5 6.1.1.2 Grading Leveling the ground and shaping it according to design specifications. Yes
Installing drainage systems to prevent flooding or standing water on the Yes
5 6.1.1.3 Drainage property.
5 6.1.1.4 Utilities Installing any necessary utility connections, such as water, gas, and electricity. Yes
Access Roads and Yes
5 6.1.1.5 Parking Building roads and parking areas for ease of access to the hospital.
4 6.1.2 Landscaping Yes
Planting trees, shrubs, and other greenery to enhance the property's Yes
5 6.1.2.1 Trees and Shrubs aesthetics and provide shade.
Planting flowers and other plants to add color and visual interest to the Yes
5 6.1.2.2 Flowers and Plants landscaping.
Installing lighting fixtures to highlight the landscaping and improve visibility Yes
16 of 94
5 6.1.2.4 Lighting around the hospital at night.
 WBS Dictionary
(logo) (PNEC - MEM)

Scope Baseline Document Project. #: 007 Date: 01 May 2023

Description Construction of a Hospital – WBS Dictionary Revision #: 1.0 Page: 1 of 6
WBS Deliverables
Level Code Element Name Description of Work
1 7 Project Closing
Conducting final inspections of the site, building, and equipment to ensure Yes
5 7.2.1 Final Inspections everything is up to code and working properly.
Project Compiling and organizing all project documentation, including contracts, Yes
5 7.2.2 Documentation permits, plans, and reports.
Providing training for hospital staff on how to use new equipment and Yes
5 7.2.3 Staff Training systems.
Conducting a formal handover of the completed hospital to the owner or Yes
5 7.2.4 Handover operator.
Project Closeout Yes
5 7.2.5 Report Creating a report detailing the project's success, challenge
Project Schedule Management

• Schedule Management Plan

• Network Schedule diagram
• Project Gantt Chart
 Project Schedule Management Plan
(logo) (PNEC - MEM)

Project Schedule Management Plan Document Project. #: 007 Date: 01 May 2023
Description Construction of a Hospital – SMP Revision #: 1.0 Page: 1 of 6
1. Project Schedule Overview
• The project schedule will cover the entire duration of the project from site
selection to the completion of installation of medical equipment, fixtures, and furniture.
• The total duration of the project is 28 months.
• The project will be divided into three major phases: site selection, design and
construction, and installation of medical equipment, fixtures, and furniture.
2. Site Selection Phase
• Duration: 1 month
• Activities:
• Conduct site surveys
• Analyze site data and make recommendations
• Finalize site selection and acquire necessary approvals
3. Design and Construction Phase
• Duration: 24 months
• Activities:
• Develop detailed design plans
• Obtain necessary permits and approvals
• Begin construction
• Conduct quality control checks and inspections
• Manage contractor and subcontractor schedules
 Project Schedule Management Plan
(logo) (PNEC - MEM)

Project Schedule Management Plan Document Project. #: 007 Date: 01 May 2023
Description Construction of a Hospital – SMP Revision #: 1.0 Page: 1 of 6

4. Installation of Medical Equipment, Fixtures, and Furniture Phase

• Duration: 4 months
• Activities:
• Procure necessary medical equipment, fixtures, and furniture
• Conduct installation and testing
• Conduct final inspections and ensure compliance with regulations and
standards
• Obtain necessary approvals and permits

5. Project Schedule Control

• The project schedule will be reviewed regularly to ensure that it is on track and
any deviations are identified and addressed promptly.
• The project manager will be responsible for monitoring the project schedule and
taking corrective action when necessary.
 Project Schedule Management Plan
(logo) (PNEC - MEM)

Project Schedule Management Plan Document Project. #: 007 Date: 01 May 2023
Description Construction of a Hospital – SMP Revision #: 1.0 Page: 1 of 6

Project Schedule Timelines:

Work Package Start Date End Date

Site Selection 01-01-2023 01-31-2023

Obtain Permits and Approvals 02-01-2023 03-31-2023

Design Phase 04-01-2023 08-31-2023

Foundation 09-01-2023 11-30-2023

Framing 12-01-2023 02-28-2024

Roofing and Siding 03-01-2024 04-30-2024

Electrical and Plumbing 05-01-2024 06-30-2024

Interior Finishing 07-01-2024 08-31-2024

Equipment Installation 09-01-2024 10-31-2024

Testing and Commissioning 11-01-2024 12-31-2024

 Project Schedule Management Plan
(logo) (PNEC - MEM)

Project Schedule Management Plan Document Project. #: 007 Date: 01 May 2023
Description Construction of a Hospital – SMP Revision #: 1.0 Page: 1 of 6

Project GANTT Chart

Project Network Diagram

THANK YOU