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    Project Monitoring, Evaluation and Controlling

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    arif
    The document discusses the importance of project monitoring, evaluation, and controlling through a feedback system. It notes that real-world planning is never perfectly deterministic, and deviations from the original plan can occur due to unforeseen conditions, changes in requirements or productivity, and errors in assumptions. A feedback process is necessary to detect deviations through monitoring, then take corrective actions like revising plans, schedules, and cash flows to get the project back on track when monitoring indicates it is behind or over budget. The project manager has resources like money, manpower, materials, and equipment that can be adjusted or the project characteristics modified to control the project.

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    Project Monitoring, Evaluation and Controlling

    Uploaded by

    arif
    5 views19 pages
    The document discusses the importance of project monitoring, evaluation, and controlling through a feedback system. It notes that real-world planning is never perfectly deterministic, and deviations from the original plan can occur due to unforeseen conditions, changes in requirements or productivity, and errors in assumptions. A feedback process is necessary to detect deviations through monitoring, then take corrective actions like revising plans, schedules, and cash flows to get the project back on track when monitoring indicates it is behind or over budget. The project manager has resources like money, manpower, materials, and equipment that can be adjusted or the project characteristics modified to control the project.

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    The document discusses the importance of project monitoring, evaluation, and controlling through a feedback system. It notes that real-world planning is never perfectly deterministic, and deviations from the original plan can occur due to unforeseen conditions, changes in requirements or productivity, and errors in assumptions. A feedback process is necessary to detect deviations through monitoring, then take corrective actions like revising plans, schedules, and cash flows to get the project back on track when monitoring indicates it is behind or over budget. The project manager has resources like money, manpower, materials, and equipment that can be adjusted or the project characteristics modified to control the project.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    5 views19 pages

    Project Monitoring, Evaluation and Controlling

    Uploaded by

    arif
    The document discusses the importance of project monitoring, evaluation, and controlling through a feedback system. It notes that real-world planning is never perfectly deterministic, and deviations from the original plan can occur due to unforeseen conditions, changes in requirements or productivity, and errors in assumptions. A feedback process is necessary to detect deviations through monitoring, then take corrective actions like revising plans, schedules, and cash flows to get the project back on track when monitoring indicates it is behind or over budget. The project manager has resources like money, manpower, materials, and equipment that can be adjusted or the project characteristics modified to control the project.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
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    of 19

    Project Monitoring,

    Evaluation and Controlling


    Critical Role of a Feedback System

    Is the Feedback system necessary?


    Why not just carry out “totally static planning” or “forward ever”?

    • In real world, planning is never perfectly deterministic


    • Nothing always goes perfectly according to the original plan
    • Why/How?

    • Physical: Inclement weather, unforeseen geotechnical conditions,


    unforeseen utility location problems, etc.
    • Early or late delivery of procured items
    • Changes in Owner requirements
    • Changes in worker and equipment productivity
    • Community opposition to project conditions (noise, dust, etc.
    • Design and planning errors (inappropriate assumptions)
    Critical Role of a Feedback System

    Is the Feedback system necessary?


    Why not just carry out “totally static planning” or “forward ever”?

    • In real world, planning is never perfectly deterministic


    • Nothing always goes perfectly according to the original plan
    • Why/How?

    • Physical: Inclement weather, unforeseen geotechnical conditions,


    unforeseen utility location problems, etc.
    • Early or late delivery of procured items
    • Changes in Owner requirements
    • Changes in worker and equipment productivity
    • Community opposition to project conditions (noise, dust, etc.
    • Design and planning errors (inappropriate assumptions)
    Monitoring & Control: A Feedback Process

    Detect
    deviations

    Monitoring Control
    1. Measurement 1. Actions
    2. Performance Analysis) 2. Revised Plans, Cash Flows, Schedules, etc.

    Correct
    Deviations
    Project is
    Project Control: The Big Picture Off-track

    Monitoring indicates that:


    - Project is behind time-schedule, and/or
    - Project has exceeded budget, and/or
    - Quality of materials or finished work is below standard
    - Productivity is lower than as planned, etc…..
    Project Control: The Big Picture …

    Resources for
    Given PC (the 4-M’s)

    Project
    is Off-
    track

    Resources available to the Project Manager for Project Control:


    - Money
    - Manpower (labor)
    - Materials
    - Machinery (Equipment)
    Project Control: The Big Picture …

    Resources for
    Given PC (the 4-M’s)
    Mechanism and
    Elements of PC
    Project is
    Off-track
    Adjust the
    resources

    Adjust the project


    More labor? Better labor? characteristics:
    resources
    Better supervision? size, scope, etc
    More materials? Better materials?
    More equipment? Better
    equipment?
    More money?
    Reduce project size? Reduce project scope?
    project Terminate project?
    Output

    Happy Project Manager

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