REGIONAL ROLL-OUT OF DILG

REGIONAL MEMORANDUM CIRCULAR

NO. 2023-038

GUIDELINES FOR CY 2024

FUNCTIONALITY ASSESSMENT OF
THE LOCAL PROJECT MONITORING
COMMITTEES (LPMCS)

January 24, 2024

via Zoom Online Platform
DILG RMC No. 2023-38
dtd December 28, 2023

GUIDELINES FOR CY 2024

FUNCTIONALITY ASSESSMENT
OF THE LOCAL PROJECT
MONITORING COMMITTEES
(LPMCs)
Backgroun
d
Executive Order No. 376, s.
1989
as amended by Executive
No. 93, Series of 1993,
provided for the
establishment of the
Regional Project Monitoring
and Evaluation System
(RPMES) as an institutional
mechanism for monitoring
and evaluating projects at
the national, regional,
provincial, city, and
municipal levels.
DILG Memorandum Circular No. RA 7160 DILG XII Regional
2004 - 78 (LG Code of 1991) Memorandum Circular
2023-012
encourages all Local provides that the Initially provided the
Government Units to organize Monitoring and guidelines for functionality
the Local Project Monitoring Evaluation of PPAs assessment of the Local
Committees (LPMCs) in their have to be carried out Project Monitoring
respective areas of jurisdiction if by LGUs Committees (LPMCs), in
not yet established, or if already compliance to the
existing, reactivate or directive of the Regional
reconstitute the said LPMCs, Development Council (RDC)
highlighting its functions and XII under Resolution No.
responsibilities. 103 dated September 17,
2019 that pushed for the
harmonization of the
National Project Monitoring
In 2023, the DILG X I I started the functionality Committee (NPMC) and
assessment and has awarded deserving LGUs of the region Regional Project Monitoring
last October 31, 2023, with ideal functionality rating. Committee (RPMC) XII
With the evolving challenges in project monitoring, an criteria on determining the
enhanced tool has been introduced through the efforts of the functionality of LPMCs.
RPMC XII and the DILG XII to be utilized effective 2024, hence this
RMC.
Purpos
e
0 Establish a baseline profiling database of
the current functionality status of the
LPMCs;

1
0 Provide a system to assess the functionality
of LPMCs; and

2
0
Remind LGUs of the functions and responsibilities of
the LPMCs as well as the critical role of the committee
in local project monitoring.
Scope and Coverage
All Local Government Units;

All Provincial/City/Municipal Local Project Monitoring

Committees; DILG Regional, Provincial, Highly Urbanized City

Offices; and

City and Municipal Local Government Operations Officers

(CMLGOOs).
Executive Order No. 376,
Series of 1989, Establishing the
Regional Project Monitoring and
Evaluation System (RPMES),
Setting Forth its objectives,
defining its Scope and Coverage,
Requiring the Formulation of
Manual Operations and for Other
DILG Memorandum Order No.
175, series of 1988 Providing
Guidelines for the Implementation
of Local Government Projects
Funded from National
Government Funds and for Other

LEGAL
Purposes.
Similar Purposes.
DILG Memorandum Circular
Executive Order No. 93 dated

BASES
2004 – 78, series 2019:
June 1, 1993, Amending Organization/ Reactivation of
Executive Project Monitoring Committees
Order 376 (series of 1989) (PMCs) in the Local
“Establishing the Regional Project Government Units
Monitoring and Evaluation System
(RPMES)” and for other DILG Memorandum Circular
purposes.” 2019 – 188, series of 2019:
Republic Act No. 7160 or the Organization or Reconstitution of
Local Government Code of 1991 Sub-regional Project Monitoring
(LGC). Committees (PMCs)
 5.0 POLICY
AND
CONTENT
GUIDELINES
5.1 Assessment
Period
The submission of the Means of
Verification (MOVs) and other
assessment reports shall be
Assessment period: done quarterly with the
October 1, 2023 to following schedules:
September 30,
2024
(4th Quarter of
2023 up to 3rd
Quarter of 2024).
5.2 Functionality Assessment Criteria
5.3 Functions and Responsibilities

1. CMLGOOs
The C/MLGOO is in charge of
collecting and consolidating
the required data from his/her
respective LGU by submitting
the accomplished LGU
Document Checklist (Form 1)
and other MOVs to the DILG
Provincial Office following the
timeline of schedule.
5.3 Functions and Responsibilities
5.3.2 DILG Provincial Director
a. The Provincial Director
shall designate a Provincial
LPMC Functionality
Assessment Focal Person.
b. The Provincial Director is tasked to
organize and act as chairperson of the
Provincial Functionality Assessment Team
(PFAT). The assessment team shall be
composed of a minimum of three (3) and a
maximum of five (5) including but not limited
to the following members: two (2) Senior
Technical Officers (LGOO V or above), and a
Provincial Functionality Assessment Focal
Person. The Provincial Director shall also
designate a team leader among the members
of the assessment team.
c. The Provincial Director shall ensure that all
assessment documents are submitted within
the prescribed timelines under this RMC.
5.3 Functions and Responsibilities

1. Provincial Functionality Assessment Focal Person

The Provincial Functionality Assessment Focal Person shall be in charge of:
a. Orienting the C/MLGOOs in the conduct of the functionality assessment;
b. Collecting the required data from the Provincial Monitoring Committee by accomplishing
the LGU Document Checklist (Form 1) at the provincial level.

2. Provincial Functionality Assessment Team (PFAT)

c. The team shall evaluate the functionality of the Local Project Monitoring Committee of
the Cities and Municipalities using the Assessment Tool (Form 2) based on the
submitted LGU Document Checklist (Form 1) from the CMLGOOs.
d. The team shall also consolidate and submit the results of the functionality assessment
using the Consolidated Assessment form (Form 3) to the DILG Regional Office.
5.3.3 Highly Urbanized City (HUC)
Director
a. The HUC Director shall designate an HUC
Functionality Assessment Focal Person.
i.The HUC Functionality Assessment Focal
Person is in charge of collecting the required
data from HUC PMC by accomplishing the
LGU Document Checklist (Form 1) for the city.

ii.The HUC Functionality Assessment Focal

Person shall assist the Regional PMC
Functionality Assessment Team in the
conduct of functionality assessment.
5.3.4 DILG Regional
Office a.The DILG Regional Office shall
constitute and organize the Regional
Functionality Assessment Team (RFAT) with
the Regional Director as Chairperson and
the following as members:
1.LGCDD Chief;
2. LGMED Chief;
3. PDMU Chief;
4. Locally Funded Technical Engineers,
5.LPMC Functionality Assessment Regional
Focal Person.
The Regional Functionality Assessment Team
(RFAT) shall be in charge of:
1. evaluating the functionality of the
Provincial and Highly Urbanized City
(HUC) LPMC using the Assessment Tool
(Form 2) based on the submitted LGU
Document Checklist (Form 1) from the
PFATs and shall accomplish the
Consolidated Assessment form (Form 3);
2. consolidation of all submitted
functionality assessment results and
assessing the overall status of the
functionality of LPMCs of the region.

b. The DILG Regional Office shall furnish the Regional

Project Monitoring Committee (RPMC) X I I with a copy
of the initial result of the functionality assessment and
conduct joint assessment/s and validation/s to LGUs
with ideal functionality rating.
5.3.5 LPMC
Chairperson
a. ensure that all documents needed
and available for functionality
assessment will be provided and
submitted to the assessment team
following the timeline of the
assessment. 5.3.6 LPMC Secretariat
b. direct all concerned LPMC a. prepare all the documents
Secretariat to extend assistance to the needed for the functionality
Functionality Assessment Team (FAT) assessment.
whenever necessary about the
conduct of the assessment.
b. assist the Functionality
Assessment Team (FAT) during the
assessment.
5.3.7 Regional Project Monitoring Committee
XII
a.RPMC X I I to join the RFAT in the conduct of assessment
and validation of LGUs with ideal functionality rating.

b.All LGUs with ideal functionality rating based on the

assessment conducted by the RPMC X I I and RFAT shall be
given an award of recognition.

c.The RPMC X I I and RFAT shall also determine the most

functional LPMC of the region (province, city and municipality)
5.4
ASSESSMEN
T FORMS
a. Form 1 – LGU Document Checklist
b. Form 2 – LPMC Functionality Assessment
Form
c. Form 3 – Consolidated Assessment Form
5.5 Level of
Functionality
Ideal Mature Progressive Basic
91 - 76 - 90 51 - 75 50 &
100 Below
5.6 TIMELINE OF
ACTIVITIES
5.7 Effectivity

This RMC shall take effect immediately.

THANK YOU
GOD
BLESS

pdmu.ro12@gmail.com

(083) 228 – 6524

DILG Regional Office 12, Prime Regional Government Center, Brgy.

Carpenter Hill, City of Koronadal
ASSESSMENT TOOL
QUESTIONS, COMMENTS,
SUGGESTIONS, AND
OTHER CONCERNS
Functional LPMC as of
October 2023
 Particulars
WAYS FORWARD Deadline Responsible Person
1. Submission of the 4th
Quarter Monitoring Reports
 Form 1 – LGU Document
Checklist
 4th Quarter Monitoring January 31, City/Munis: LGU, LPMCs, CMLGOOs
Reports 2024 Prov/HUC: PLGU, HUC, PDs/CDs
 RPMES Form 8 - Problem
Solving Sessions/
Facilitation Meeting
conducted
 Minutes of the Meeting

2. Organization of the RFAT February 15, PDs, CD, RD

and PFAT thru an Office 2024
Order
3. Orientation of DILG Field February 29, Provincial FA Focal Person, PDs
Officers 2024
THANK YOU
GOD
BLESS

pdmu.ro12@gmail.com

(083) 228 – 6524

DILG Regional Office 12, Prime Regional Government Center, Brgy.

Carpenter Hill, City of Koronadal