Time Management Techniques For

Managers….
-by Aniket Salve FYBMS-A roll no- 1150
 * Introduction*

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• One of the first steps in effective time
management is setting clear goals. Goals
should be specific, measurable, achievable,
relevant, and time-bound.
• By setting goals, you can prioritize your
tasks and focus on what is most important.
• This will help you to avoid wasting time on
unimportant tasks.
• setting goals is a fundamental aspect of
personal and professional development.
When done effectively, goal setting can 1) Setting Goals
provide clarity, motivation, and a structured Means to pre determine the goals that the
path to achieving your desired outcomes. individual have to achieve in given period of
time

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2) Stephen Covey’s Approach
This approach was introduced by Stephen covey in his book
“First Thing First” in 1994.
• Quadrant I - Urgent and Important: - Dot it Earliest
They are often associated with crises, deadlines, and pressing issues.
• Quadrant II - Important but Not Urgent - Plan it to do in future
. It involves planning, relationship-building, and activities that prevent crises in
Quadrant I.
• Quadrant III - Urgent but Not Important. Delegate it to someone
They may include interruptions, unnecessary meetings, or some phone calls.
• Quadrant IV - Not Urgent and Not Important – Don’t do it
. These are typically time-wasting activities like excessive social media browsing or
mindless entertainment.

In conclusion, Stephen Covey's 4-quadrant approach provides a

simple yet powerful framework for managing your time and
priorities. This approach encourages proactive planning, goal
setting, and personal development while reducing the constant
firefighting of urgent tasks.

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3) Minimizing Distractions
It means reducing all those activities which consume your time of work

Reducing distractions is a critical aspect of effective time

management because distractions can significantly impede
productivity and hinder a manager's ability to focus on
important tasks and responsibilities.
• Enhanced Focus: Distractions divert your attention away from
the task at hand. When you can maintain a higher level of focus,
you can work more efficiently and complete tasks more quickly.
This allows you to allocate your time more effectively to meet
your goals and responsibilities.
• Lower Stress Levels: Constant distractions can increase stress
levels as you struggle to manage interruptions while trying to
meet deadlines and fulfill responsibilities. Reducing distractions
can lead to a more relaxed and productive work environment.
• Greater Time Efficiency: Distractions, such as frequent checking
of emails or responding to non-urgent messages, can eat up
chunks of your day. By minimizing these interruptions, you can
allocate more uninterrupted blocks of time to tasks, making you
more time-efficient.

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4) Delegation of Work
It means dividing the work to all , rather doing all work by
yourself

Managers often try to do too much themselves.

Delegate tasks to team members who are capable of
handling them. Effective delegation not only reduces
your workload but also empowers your team and
frees up your time for more critical tasks
Trust your team to handle tasks within their
capabilities. Delegation not only frees up your time
but also empowers your team members and promotes
their growth
Delegation of work have following benefits
1. Focus on high priority task
2. Task Specialization
3. Reduced Stress
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 5) Batching
It means grouping same task together

• Batching is a technique where you group similar

tasks together and complete them in batches. This
helps you to work more efficiently and reduce the
time it takes to switch between tasks.

• Increased Productivity: Batching allows you to work

on similar or related tasks together, which can lead
to improved productivity.
• Consistency in Workflow: Batching promotes a
consistent workflow by ensuring that specific
types of tasks are handled regularly.
• Enhanced Focus and Concentration: When you
batch similar tasks, you can maintain better
focus and concentration.

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ThankYou
April Hansson
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april@treyresearch.com
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