Project:

Implementation of
a New CMS for
Ofankor District
Court (Ofankor,
Kasoa)

GROUP
 Project Selection

- Our portfolio includes digital transformation projects. Our aim is to

modernize aging systems across the largest unified court system in
Ghana
- CMS chosen to improve processing of over 1.2 million cases annually
- Case management system chosen to modernize processes and
accessibility
- Requires advanced PM due to complex legal requirements and
stakeholder impacts
- Implement a unified CMS (Case Management Sytem)
across municipal, superior and appellate courts. -
Implement the new ICON system in Civil, Criminal,
Domestic Relations and Probate courts
- Track cases electronically from filing to disposition and
appeals. - Track cases electronically from filing to jury
trial/disposition
- Stakeholders: Judiciary, Clerks, Lawyers, Defendants,
Public
 Project Planning Approach
1. - Using Agile methodology with oversight gates for features and compliance.
Using Agile with Judicial oversight to adjust to legal changes (e.g. new laws,
rulings)

2- Established Judicial steering committee to prioritize features and resolve issues.

Steering committee of Judges and Court Administrators to prioritize features
 Project Scope

- Phase 1: Digitize records and enable electronic filing in municipal courts.Configure

ICON and roll-out eFiling in Civil courts
- Phase 2: Implement docketing, scheduling and online access across courts
systems. Implement the rest of the system's functionality across court types

- Regulatory changes may affect scope; no changes to evidence procedures

 Chart Title

Category 4

Category 3

Category 2

Category 1

0 2 4 6 8 10 12 14

Series 1 Series 2 Series 3

 Resource Management

- Dedicated PM leads workstreams; legal guidance from steering committee. -

Dedicated PM team of 10 Court IT staff and consultants
- Court IT employees and vendors to develop and maintain the system. Vendor
providing implementation, training and support services
 Risk Management

- Risks around compliance, stakeholder resistance, potential delays

from legal challenges, data migration issuesand technical
dependencies
- Mitigation includes steering group sign-off, additional testing and
contingencies
- Mitigation with contingencies, phased go-live, and oversight sign-offs
REFERENCES