Internship for Corporate Skills

Email Writing and Resume Writing

Why Proper Email Writing is Important
Email writing skills are vital for engineering students
as they enable professional communication, project
coordination, networking, and career development.
These skills also help in formal documentation,
project proposals, and reports. Additionally, mastering
email etiquette and professionalism saves time,
facilitates global collaboration, and enhances overall
success in the engineering field.
Key Points to ensure effective
communication through Email
Receivers Name (CC, Clarity
BCC) Closing
Subject Line Signature
Greeting
Introduction
Purpose
Organization
Tone and Language
Conciseness
Subject Line: Emphasize the importance of a clear and
concise subject line that accurately reflects the content
of the email. It helps the recipient understand the
purpose of the email at a glance

Greeting: Teach students how to begin an email with a

polite and appropriate greeting, such as "Dear
[Recipient's Name]," or "Hello [Recipient's Name],".
Avoid hey hi etc.
Introduction: Encourage students to introduce
themselves briefly if they are not already familiar to
the recipient. This helps establish context and can
facilitate a more personal connection.

Purpose: Teach students to state the purpose of the

email clearly and succinctly in the opening
paragraphs. This helps recipients quickly understand
what the email is about.
Organization: Emphasize the importance of
organizing information in a logical and coherent
manner. Encourage the use of paragraphs and bullet
points to make the email more readable and scan able.

Tone and Language: Teach students to adopt a

professional and respectful tone in their emails.
Emphasize the importance of using appropriate
language,
avoiding jargon or slang, and proofreading for
grammar and spelling errors.
Avoid abbreviation
Conciseness: Stress the importance of brevity in email
communication. Encourage students to be concise and
to-the-point, avoiding unnecessary details or
rambling. This helps recipients digest the information
more efficiently.

Clarity: Teach students to express their thoughts

clearly and directly. Emphasize the use of simple and
straightforward language, avoiding ambiguity or
confusion
Closing: Instruct students on how to appropriately
close their emails. Common options include "Thank
you," "Best regards," or "Sincerely," followed by their
name.

Signature: Teach students to include a professional

signature at the end of their emails, including their full
name, job title, contact information, and any relevant
links (e.g., website, LinkedIn profile)
Etiquette: Cover email etiquette, including proper use
of reply-all, appropriate use of CC and BCC, and
guidelines for forwarding or replying to emails.

Professionalism: Highlight the importance of

maintaining a professional tone and avoiding
emotional or confrontational language. Encourage
students to use email as a professional communication
tool
Follow-Up: Discuss the significance of following up on
emails, particularly when a response or action is
expected. Encourage students to be patient and
considerate when awaiting a reply.

Cultural Sensitivity: Remind students to be mindful of

cultural differences when writing emails. Certain
expressions or communication styles may vary across
cultures, so it's essential to be respectful and
considerate.: Highlight the importance of maintaining
a professional tone and avoiding emotional or
confrontational language. Encourage students to use
email as a professional communication tool
Resume Writing