CONTINGENCY PLAN

PARTS OF THE CONTINGENCY PLAN

CHAPTER I. BACKGROUND
CHAPTER II. GOAL AND OBJECTIVES
CHAPTER III. RESPONSE ARRANGEMENTS
CHAPTER IV. ACTIVATION, DEACTIVATION AND NON-ACTIVATION
ANNEXES
 CHAPTER I. BACKGROUND

A. INTRODUCTION

<SAMPLE INTRODUCTION>
MUNICIPALITY X IS ONE OF THE 17 MUNICIPALITIES THAT COMPRISE PROVINCE Y. IT HAS A
LAND AREA OF 6,731 HECTARES COMPRISING 3.63% OF THE LAND AREA OF THE PROVINCE.
IT IS APPROXIMATELY 76 ROAD KILOMETERS FROM MUNICIPALITY Z, THE CAPITAL TOWN OF
PROVINCE Y, 237 ROAD KILOMETERS FROM CITY V, 12 HOURS SEA TRAVEL AND 45 MINUTES
AIR TRAVEL FROM METROPOLIS AND OTHER PRIME CITIES IN THE COUNTRY.
CLASSIFIED AS 1ST CLASS AND BASICALLY A TOURISM MUNICIPALITY,
MUNICIPALITY X IS WHERE THE WORLD-FAMOUS ISLAND BAE IS LOCATED. IT
BECAME A MUNICIPALITY ON DECEMBER X, 19XX BY VIRTUE OF REPUBLIC ACT
XXXX. IT COMPRISES 14 BARANGAYS WHERE 3 OF WHICH ARE LOCATED IN ISLAND
BAE.

OF THE 14 BARANGAYS OF THE MUNICIPALITY, THE THREE (3) MOST POPULATED

BARANGAYS ARE: BARANGAY A WITH A POPULATION OF 12,526 FOLLOWED BY
BARANGAY B WITH 11,076 PEOPLE AND BARANGAY C WITH 6,593 PEOPLE.
THE PROJECTED POPULATION OF MUNICIPALITY X FOR 20XX IS AT 60,000 WITH 15,000
HOUSEHOLDS. ITS POPULATION DENSITY IS 720 PERSONS/SQUARE KILOMETER ON
AVERAGE. ISLAND BAE HAS A HIGHER DENSITY OF 2,836 PERSONS/SQUARE
KILOMETER. MUNICIPALITY X HAS A DIVERSE CULTURE, RELIGION AND DIALECT
BROUGHT ABOUT BY ITS POPULAR TOURISM INDUSTRY PATRONIZED BY VARIED
PROVINCES AND FOREIGN COUNTRIES. THE POPULATION GROWTH RATE OF
MUNICIPALITY X IS AT 6.45% PER ANNUM, THE HIGHEST IN THE REGION.
INDIGENOUS PEOPLE ARE THE LOCAL ATI.
B. HAZARD ANALYSIS
CP FORM 1: HAZARD ANALYSIS
HAZARD PROBABILITY IMPACT AVERAGE RANK
PROBABILITY +
RATE* REMARKS RATE** REMARKS IMPACT
2

*for the sample rating scale on probability and impact, refer to Contingency Planning Guidebook pp. 29
**for the rating on impact, determine the rate in three (3) areas such as impact on life, property and public
service continuity; add all the ratings and divide it by 3 (areas) to get the final rate.
<Describe the results of the accomplished form.>
 INSTRUCTIONS:
1. LIST ALL THE POSSIBLE HAZARDS THAT MAY AFFECT THE LGU/ COMMUNITY/ AGENCY/
OFFICE/
ORGANIZATION UNDER THE COLUMN “HAZARD.”
2. UNDER “PROBABILITY”, PROVIDE CORRESPONDING RATING ON THE FREQUENCY OF
OCCURRENCE OF THE HAZARD BASED ON THE AGREED RATING SCALE. INDICATE OTHER
RELEVANT DETAILS UNDER “REMARKS”, AS NECESSARY.
3. UNDER “IMPACT”, PROVIDE CORRESPONDING RATING ON THE SEVERITY OF THE EFFECTS OF
THE HAZARD BASED ON THE AGREED RATING SCALE. INDICATE OTHER RELEVANT DETAILS
UNDER “REMARKS”, AS NECESSARY.
4. UNDER “AVERAGE”, CALCULATE THE AVERAGE RATING BY ADDING THE PROBABILITY AND
IMPACT RATINGS, THEN DIVIDE BY 2.
5. UNDER “RANK”, RANK THE HAZARDS WITH THE HIGHEST AVERAGE AS 1, THE NEXT HIGHEST
AVERAGE AS 2, AND SO ON. THE HAZARD WITH THE HIGHEST AVERAGE WILL BE THE PRIORITY
FOR CONTINGENCY PLANNING.
IMPORTANT

THE RATING SCALES BELOW ARE JUST EXAMPLES. IN ACTUAL

PLANNING, REFER TO SIGNIFICANT HISTORICAL TRENDS AND DATA
ON PAST DISASTERS OR CRISES TO DEVELOP THE PROBABILITY
AND IMPACT RATING SCALES. PLANNERS CAN ALSO REFER TO
SCIENTIFIC DATA SUCH AS HAZARD MAPS AND RAPID EARTHQUAKE
DAMAGE ASSESSMENT SYSTEM OUTPUTS FOR EARTHQUAKES.
OVERALL, COMING UP WITH THE RATINGS SHOULD BE BASED ON
THE CONSENSUS OF THE PLANNERS AND EXPERTS.
C. HAZARD TO PLAN FOR: <INSERT HAZARD THAT RANKED AS NUMBER
ONE IN CP FORM 1>
D. Scenario
CP Form 3A: Scenario Generation for Natural Hazard
PARTICULARS
(CAN BE CUSTOMIZED)
BAD WORSE WORST
General Description of Event

No. of Affected Learners (Male, Female, IP,

Muslim, PWD)

No. of Dead Learners (Male, Female, IP,

Muslim, PWD)
No. of Injured Learners (Male, Female, IP,
Muslim, PWD)

No. of Missing Learners (Male, Female, IP,

Muslim, PWD)

No. of Affected Teaching Personnel (Male,

Female)
No. of Dead Teaching Personnel (Male,
Female)
No. of Injured Teaching Personnel (Male,
Female)
No. of Missing Teaching Personnel (Male,
Female)
No. of Affected Non-Teaching Personnel
(Male, Female)
No. of Dead Non-Teaching Personnel (Male,
Female)
No. of Injured Non-Teaching Personnel
(Male, Female)
No. of Missing Non-Teaching Personnel
(Male, Female)
EFFECTS

Infrastructure
- Totally damaged CLs
- Partially damaged CLs
- Damaged WASH facilities
- Damaged other infrastructures and
ancillary facilities (e.g., laboratories,
clinic, library)

Non-infrastructure
- Damaged furnitures and fixtures
- Damaged learning resources and self-
learning modules
- Damaged Information and
Communication Technology (ICT)
equipment
- Damaged laboratory equipment
- Damaged medical and dental
equipment and supplies
- damaged technical-vocational supplies
and equipment
Communication

Power/ Electricity

Transportation

Response Capabilities

Others_________

Others_________

Others_________

<Describe the results of the accomplished form.>

CP Form 4A.1: Affected Learners

DISPLACED LEARNERS
NO. OF
AREA/ LOCATION LEARNERS NO. OF LEARNERS INSIDE NO. OF LEARNERS OUTSIDE REASONS FOR
AFFECTED EVACUATION CENTERS EVACUATION CENTERS DISPLACEMENT

TOTAL
CP Form 4A.2: Affected Personnel

DISPLACED TEACHING PERSONNEL NO. OF DISPLACED NON-TEACHING

NON- PERSONNEL
NO. OF TEACHING
TEACHING NO. OF NO. OF
PERSONNE NO. OF NON-
AREA/ L NO. OF NON-
PERSONNE TEACHING TEACHING
REASONS FOR
TEACHING
TEACHING REASONS FOR
LOCATION PERSONNEL PERSONNEL AFFECTED PERSONNEL
L INSIDE OUTSIDE
DISPLACEMEN
INSIDE
OUTSIDE DISPLACEMEN
AFFECTED T EVACUATION T
EVACUATION EVACUATION EVACUATION
CENTERS
CENTERS CENTERS CENTERS

TOTAL the results of the accomplished form.>

<Describe
CP Form 4B.1: Breakdown of Affected Learners

BREAKDOWN
(FILL-UP ONLY WHEN APPROPRIATE)
NO. OF
AREA/ LEARNERS IP
LEARNERS
LEARNERS
WITH
MUSLIM
LEARNERS
ALS LEARNERS OTHERS

LOCATI AFFECTED K- G3 G4-G6 SHS DISABILITY

ON

M F M F M F M F M F M F M F M F

<Describe the results of the accomplished form.>

TOTALfurther disaggregate between specific grade levels (for easier comparison vs. enrollment data)
*notes:
no JHS in the template
CP Form 4B.2: Breakdown of Affected Personnel

NO. OF TEACHING PERSONNEL NO. OF NON-TEACHING PERSONNEL

AREA/ LOCATION AFFECTED AFFECTED
OTHERS
M F M F

TOTAL
<Describe the results of the accomplished form.>
 CHAPTER II. GOALS AND OBJECTIVES

A. GOAL

<SAMPLE GOAL STATEMENT>

THE GOAL OF THE CONTINGENCY PLAN IS TO PROVIDE EFFECTIVE, EFFICIENT,
TIMELY AND WELL-COORDINATED RESPONSE MECHANISMS IN THE EVENT OF THE
OCCURRENCE OF A TYPHOON IN MUNICIPALITY X. SUCH MECHANISMS SHALL
HELP TO PROTECT LIVES, PROPERTIES AND THE ENVIRONMENT, AND RESTORE THE
IMMEDIATE NEEDS OF THE AFFECTED COMMUNITIES.
B. GENERAL OBJECTIVE(S)

<SAMPLE OBJECTIVES>
THE GENERAL OBJECTIVES OF THE CONTINGENCY PLAN ARE AS FOLLOWS:
1. TO ENSURE THE PROTECTION OF LIVES AND PROPERTIES IN THE EVENT OF
TYPHOON IN MUNICIPALITY X;
2. TO DETERMINE THE IMMEDIATE NEEDS AND THE RESOURCES THAT WILL MEET
THE NEEDS IN THE EVENT OF TYPHOON;
3. TO ESTABLISH COORDINATION AND LINKAGES BETWEEN AND AMONG THE
STAKEHOLDERS OF MUNICIPALITY X IN THE EVENT OF THE TYPHOON.
 CHAPTER III. RESPONSE ARRANGEMENTS

A. RESPONSE CLUSTERS
Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.
<Describe the results of the accomplished form.>
<Describe the results of the accomplished form.>
<Describe the results of the accomplished form.>
B. EMERGENCY OPERATIONS CENTER
CHAPTER IV. ACTIVATION
<USE FLOW CHART TO DESCRIBE CP ACTIVATION AND DEACTIVATION>
NON-ACTIVATION OF THE CP
THERE MAY BE NO NEED TO ACTIVATE THE CP IF THE PREDICTED HAZARD OR
EVENT DID NOT TAKE PLACE OR THE SITUATION IS NO LONGER THREATENING.

DEPENDING ON THE NATURE OF THE HAZARD, THE CP MAY BE MAINTAINED AS A

“CONTINUING PLAN” OR A PLAN THAT CAN STILL BE UTILIZED FOR FUTURE USE IN
CASE THE SAME HAZARD WILL OCCUR. OTHERWISE, IT WILL BE INCORPORATED TO
THE OVERALL PLAN OF THE LGU/ AGENCY/ OFFICE/ ORGANIZATION TO IMPROVE
THEIR PREPAREDNESS AND RESPONSE CAPACITIES.
 ANNEXES

Working Group

Purpose:

<Sample purpose statement>

The Working Group will be responsible for the refinement, finalization,
testing, evaluation, packaging, updating and improvement of the CP.
DUTIES AND RESPONSIBILITIES:

<SAMPLE DUTIES AND RESPONSIBILITIES>

1. FACILITATE THE REFINEMENT AND FINALIZATION OF THE CP TO INCLUDE
TESTING, EVALUATION, PACKAGING, UPDATING AND IMPROVEMENT;
2. DEVELOP WORK PLAN FOR THE COMPLETION AND UPDATING OF THE CP;
3. ORGANIZE CONSULTATION MEETINGS WITH THE PLANNERS AND
RELEVANT T ECHNICAL EXPERTS REGARDING THE DEVELOPMENT OF THE CP;
AND
4. FACILITATE THE PRESENTATION AND ENDORSEMENT OF THE CP TO THE
AUTHORITIES FOR COMMENTS AND APPROVAL.
MEMBERS:

HEAD :

FACILITATOR :

SECRETARIAT :

CLUSTER REPRESENTATIVES :